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Cabinet for Health and Family Services

Office of Inspector General

Division of Health Care

Kentucky Health Survey Registry

The annual utilization surveys are available for submission of your 2024 utilization data. The survey must be completed by March 15, 2025. Please go to https://prd.webapps.chfs.ky.gov/oigpublic/ to complete the survey. Logging in to the survey requires an identification number (the facility’s license number) and a password. If you are unsure of the password or have questions, please email Michele Bushong at Michele.Bushong@ky.gov. 

The Kentucky Civil Money Penalty Reinvestment (CMP) Fund

What are CMP Funds and how is the CMPRP funded?

CMP stands for civil money penalty. It is a monetary penalty that CMS or the state may impose against skilled nursing facilities (SNFs), nursing facilities (NFs), and dually certified SNFs/NFs for being out of compliance with one or more Medicare and Medicaid participation requirements for long-term care facilities (42 CFR §488.430).

What does this Program do?

Also known as the CMP Fund, the program drives improvements in the quality of life and quality of care for CMS certified/dually certified nursing home residents.

Who may apply for these funds?

Requests to use CMP funds may be made by any entity, provided the responsible entity:

• Is qualified and capable of carrying out the intended project or use
• Is not in a conflict-of-interest relationship with the entity benefiting from the intended project.
• Is not paid by a federal or state source to perform the same function as the intended project.

How may funds be used?

CMP Funds must be used to support CMS approved activities that protect or improve the quality of care or quality of life for long-term care facility residents. This may include any of the following:

• Assistance to support and protect residents of a facility that closes or is decertified;
• Consumer Information;
• Projects that support resident and family councils;
• Activities that improve quality of care
• Activities that improve quality of life

Is there a funding limit?

Yes. Projects are limited in the amount of funding depending on the category/project type. However, exceptions can be made provided sufficient justification is provided in the application.

For example:

1. A 1-year project to provide wound care training to direct care staff at 50 nursing homes is capped at a total of $250,000 (5,000 x 50 x 1 = 250,000)
2. A 3-year project to provide musical therapy to residents at 10 nursing homes is capped at a total of $150,000 (5,000 x 10 x 3 = 150,000)

Is there a deadline to apply?

No. Applications may be submitted any time of year.

What law(s) govern this program?

Sections 1819(h)(2)(B)(ii)(IV)(ff) and 1919(h)(3)(C)(ii)(IV)(ff) of the Social Security Act (the Act) incorporate specific provisions of the Patient Protection and Affordable Care Act, (also known as the Affordable Care Act (ACA) (Pub. L. 111-148) pertaining to the collection and uses of CMPs.

What is the application process and how can I apply?

Contact the Kentucky CMP Coordinator at CMPApplications_OIG@ky.gov for application forms and instructions or visit Civil Money Penalty Funds - Cabinet for Health and Family Services.

Note: Because funding rules and information may be subject to change, please always consult the KY CMP Website or contact the KY CMP Coordinator prior to applying.

Additional information on the CMP Fund can be found at Civil Money Penalty Reinvestment Program | CMS.



Learn More & Register at https://form.jotform.com/243465405832154

Free Training for Nursing Facility Staff

The Center of Excellence for Behavioral Health in Nursing Facilities (COE-NF) was established by the Substance Abuse and Mental Health Services Administration (SAMHSA) and the Centers for Medicare and Medicaid Services (CMS). It provides mental health and substance use training, customized technical assistance and resources to certified Medicare and Medicaid nursing facility staff who care for residents with a variety of behavioral health conditions at absolutely no cost.

Check out resources today!

www.nursinghomebehavioralhealth.org

Division of Health Care Contact Information

Central Office

Carrie Storms, Director

Kevin Byrd, Assistant Director

Marissia Izlar, Assistant Director

Andrea Willhite, Assistant Director

275 E. Main St., 5E-A Frankfort, KY 40621

Phone: 502-564-7963

Fax: 502-564-6546

Western Enforcement Branch

Terri Gipson, Regional Program Manager

Samuel Ellsworth, Human Services Program Branch Manager

901 B South Main Street, Hopkinsville, KY 42240

Phone: 270-889-6052

Fax: 270-889-6089

Northern Enforcement Branch

Chuck Ballou, Regional Program Manager

Carmen Ferguson, Human Services Program Branch Manager

L & N Building 10-W, 908 W. Broadway, Louisville, KY 40203

Phone: 502-595-4958

Fax: 502-595-4540

Southern Enforcement Branch

Phyllis Monhollen, Regional Program Manager

Casey Shelley, Human Services Program Branch Manager

116 Commerce Ave., London, KY 40744

Phone: 606-330-2030

Fax: 606-330-2054

Eastern Enforcement Branch

Gae Vanlandingham, Regional Program Manager

Will Hendrickson, Human Services Program Branch Manager

455 Park Place, Suite 120A, Lexington, KY 40511

Phone: 859-246-2301

Fax: 859-246-2307

Kentucky's Top 10 Citations

for Nursing Homes

Health Care

Life Safety Code

Emergency Preparedness

Informal Appeal of Survey Findings

Every Long Term Care provider has the right to both an informal and formal appeal process following receipt of a completed Form CMS-2567. There are two informal appeal processes: Informal Dispute Resolution (IDR) and Independent IDR (IIDR).

Interested in Serving on an IDR Panel?

Kentucky requires one member of the IDR panel to be "a person currently engaged in the provision of Long Term Care services who has no affiliation with the provider disputing a deficiency." Typically, a Long Term Care Administrator is on each IDR panel. There is no payment or travel reimbursement for an Administrator serving on a panel. Administrators will be rotated. If a Long Term Care Administrator is interested in serving on a panel, a confidentiality statement must be signed prior to the participation in the first IDR panel.

Please complete the Confidentiality Agreement and submit via email, fax, or mail to:

All certified nursing facilities are required to sign up for ePOC. Please be diligent about keeping your account and password up to date. All correspondence is handled in the ePOC system, including the plan of correction. Furthermore, if there is a change in administrator, it is incumbent upon the facility to update the system.

Click here for the CMS security rules.

If your facility is not yet signed up, see the Account Setup instructions.

Not sure if your facility has any ePOC accounts, or have other questions? E-mail ePOC.Support@ky.gov or contact Zakary Carter, ASPEN Coordinator, at Zakary.Carter@ky.gov.

Have you notified your residents?

Click the UPDATED link below for the contact list for various agencies:

REQUIRED Agency Contact Information for Residents of LTC Facilities

Which Branch is Serving You? 

To provide the highest level of service, the Division of Health Care operates through four regional offices. Knowing the appropriate Branch to contact with questions and concerns will ensure you receive maximum service in minimum time. Review links below for detailed information.

Regional Map

Contact Information

CMS Survey and Certification memoranda, guidance, clarifications and instructions to State Survey Agencies and CMS Regional Offices.

Policy and Memos 

Transfer/Discharge Hearing Appeals

Please submit your requests for transfer/discharge hearing appeals to Secretary Eric C. Friedlander, Cabinet for Health and Family Services, by emailing:

ITD.APP@ky.gov  

LTC Facility Self-Reported

Incidents & Complaints

Email addresses were established for communications regarding LTC Facility Self-Reported Incidents and for use by residents and the general public to report possible violations of regulatory requirements. Click Here for the email addresses and additional contact information. 

Quality, Safety & Education Portal

CMS's QSEP provides the full curriculum of surveyor training and guidance on health care facility regulations. All training is available on-demand on a top-notch self-service portal. 24/7 access means you have the freedom to learn what you want, where you want, when you want.



Employment Opportunities 

To search and apply for positions within the Office of Inspector General, please visit the Kentucky Personnel Cabinet's web page by clicking below.

Cabinet for Health and Family Services

Office of Inspector General

Division of Health Care 

DHC Leadership Team:

Tricia Steward

Acting Inspector General

Carrie Storms

Director

Robert Kevin Byrd

Assistant Director

Marissia Izlar

Assistant Director

Andrea Willhite

Assistant Director