FIELD NOTES
MAY 2020
ISSUE 66
In this edition, SAVE the DATES for TAI, DICLC featuring the Idaho DD Council, important NCI data on access to cell phones for people with I/DD, ND Council Highlight on getting the word out about COVID-19 mini grants and more...

Questions/comments or to submit content for consideration, contact
Angela Castillo-Epps   or call 202-506-5813, ext. 100.
COMPLIANCE CORNER
Meet us online!

3 dates…3 topics

The 2020 OIDD Technical Assistance Institute for Councils on Developmental Disabilities will be held online this year.

Please save these dates
July 8, 2020 – Select fiscal topics and ACL Updates
July 15, 2020 – 2022-2026 State Plan Development
July 22, 2020 – PPR 4-year overview, 5-year outcome analysis and reporting outcomes

We have not determined exact times; however, we anticipate sessions starting no earlier than Noon Eastern time. More details to come soon!
 
Furloughs and reductions in staff
If your State/Territory government has or is considering issuing a policy to apply furloughs or reductions in staff to the DD Council, you will want to conduct an assessment of the impact of the policy on staff or Council functions that are funded with federal funds. If the impact assessment results show the policy will prevent the Council from carrying out the functions of the Council (under subtitle B of the DD Act), you will want to inform the appropriate people about Section 125(c)(8)(B) of the DD Act. If you need assistance, please contact your assigned Program Specialist.

COVID-19 related projects and activities
If your Council is adding activities, projects, or initiatives that are COVID-19 related, you must make sure your current, approved State plan has a goal or objective that will support the activity, as well as, factor and project the expected outcome(s) for the investment of federal dollars. If you are adding a demonstration project, the project must be part of a larger system change initiative. We recommend Council staff identify the appropriate OIDD Performance measures (and other performance measures you may create) as part of the planning and implementation process. Even though Councils have received grant flexibilities, the expectation for outcomes and results as part of the investment of federal funds has not changed.
ITACChelp.org Website Updates
update
Five Year State Plan Page
Logic Model
Logic Model Resource:  Guidance for Developing a Five Year Logic Model for the 2022-2026 State Plan

Targeted Disparity & Collaboration

The Five Year State Plan page is being revamped for the new State Plan cycle. If you are looking for a resource and cannot find it on the page, contact Angela at
acastillo-epps@nacdd.org or call 202-506-5813, ext. 100.
2022-2026 State Plan Development
SAVE-THE-DATE: May 21, 2020 at 10:00 a.m. or 4 p.m. Eastern for the Five Year State Plan Goals, Objectives and Expected Outcomes webinar. The same content will be covered at each webinar. This webinar will provide guidance for DD Council staff to develop goals, objectives and expected outcomes, guidance for developing the rationale element and more.  10:00 a.m. Webinar Link  |  4:00 p.m. Webinar Link
Call in numbers for both webinars: 800-832-0736, room# 2680372
Things to keep in mind for the next 5-Year State Plan
The plan is due on August 15, 2021, in the ACL reporting system for all DD Councils.

EVALUATION PLAN
The DD Council must identify an evaluation method to determine if the goals have been achieved. The 2022-2026 State Plan Instruction Resource lists four main sections of what should be included in the Council's evaluation plan.

1) Outline how the Council will examine the progress made in achieving the goals of the State. REMINDER: Must include separate information on the self-advocacy goal and the three required elements.

2) Explain the methodology, both qualitative and quantitative, that will be used to determine if the needs identified and discussed are being met and if the Council's results are being achieved.

REMINDER: The evaluation plan should not be limited to measuring the progress of the performance measures. The evaluation plan should also
measure the extent to which the intended sub-outcomes for the given
objective are being met.

3) Describe the Council’s role in reviewing and commenting on the progress towards reaching the goals of the Plan.

4) Describe how the annual review will identify emerging trends and needs as a means for updating the Comprehensive Review and Analysis.

NOTE: The Logic Model is part of the Evaluation Plan Process - In describing the evaluation plan, Councils are required to use and submit a logic model. The logic model summarizes the logical connections between the needs that are the focus of the Council, Council goals and objectives, the target population, Council inputs (resources), the proposed activities/processes/outputs directed toward the target needs/population, the expected short- and long-term outcomes the Council plans to achieve, and the data sources the DD Council will use to measuring the extent to which proposed processes and outcomes actually occur and have been achieved.

For detailed information on Logic Models, tune in for the June 2020 Edition of Field Notes.

For even more on State Plan Development, mark your calendars for the 2020 OIDD Technical Assistance Institute (TAI) for Councils on Developmental Disabilities. The TAI will be held online, J uly 8th, 25th and 22nd. The July 15th topics will include, Logic Models and Evaluation Plans, the Annual Work Plan and Projecting Performance Measures. More information to come!

For more details on evaluation plans, use the following resources, Section 125 (c)(3) and (7) and the State Plan Development Resource (Appendix E). There is no mandatory evaluation plan template for DD Councils. For a sample, click below on the Example Evaluation Plan button.
DIVERSITY, INCLUSION AND CULTURAL AND LINGUISTIC COMPETENCE (DICLC)
Executive Director with bags of masks
Two women with masks for covid
Community Impact: Fostering Relationships through Education and Experiences in Cultural and Linguistic Competence

Did you know that over 30 people representing Developmental Disabilities Councils have participated in the Georgetown University Leadership Academies on Cultural and Linguistic Competence? The article below is from Christine Pisani, ED of the Idaho DD Council. Read about how Christine and the DD Council staff are putting what they have learned into practice.

Relationships Matter!
In 2017, I had the privilege of being included in a week-long Leadership Academy on Cultural and Linguistic Competence for State Developmental Disabilities Councils by the Georgetown University National Center for Cultural Competence (NCCC). The academy was funded by the Administration on Intellectual and Developmental Disabilities for state Developmental Disabilities Networks to attend. It was one of the best investments of funding in collaborative training I have ever experienced. The ways in which I thought about serving the disability community was forever changed for the better. My lens was permanently changed.

The Idaho Council has been working over the past four years to develop relationships within the Latinx community. Council staff has been learning how to best meet the needs of the community through relationship building, a cultural broker, and work through a multidisciplinary task force. Recently, because of the trust and meaningful relationships we have established, the disability community was able to quickly respond to the needs of our farm workers. In a multidisciplinary task force meeting I was assigned to a work group with Irma Morin, the Executive Director of the Idaho Community Council, which is a non-profit organization that supports the statewide farm worker community through community health clinics, housing, Head Start programs, and immigration advocacy.

In the work group, we discussed the tasks each of our organizations have been doing to serve the various communities we support. Ms. Morin announced a campaign to collect face masks for farm workers. In response to her request, I told her I thought the disability community could probably address some of that need.

The Idaho Council has been working closely with the Independent Living Centers (IL), and I knew they had identified a resource of volunteers who were sewing face masks for people with disabilities and direct support workers. I connected with the director of the local independent living center and asked what the possibility would be to have the volunteers sew masks to meet the needs of our farm workers?

I explained to the IL Director what we have learned through our work. The farm worker community is in fact a part of the disability community. We know that due to the use of pesticides and people’s continual exposure to those pesticides that many farm workers acquire disability or chronic health conditions. We also know pregnant mothers working in the fields have a usually high rate of babies born with disabilities because of this exposure. The long days and hard work are also contributing factors to farm workers acquiring debilitating health conditions.

This collaboration made it possible to deliver 430 masks less than a week later to the Idaho Community Council. The pictures above are of Irma Morin, Executive Director of the Idaho Community Council, and I. The middle picture shows 30 farm workers in Fruitland Idaho with their masks. We Are All in This Together! Estamos En Esto Juntos!

This would not have been possible without the important relationships and collaborative efforts of the Independent Living Centers, the DD Council, and the Community Council of Idaho. I also want to once again acknowledge the learning that took place through the week-long education provided by the National Center for Cultural Competence. I use what l learned that week, every single day.

Strategies Used:
  • Supporting and educating communities: Utilized the principles of Asset Based Community Development (ABCD) to bring community members together to use existing resources to reach a common goal.
  • Relationship development based on reciprocal, respectful, trusting foundations.
  • Contracted with a cultural broker.
  • Listening and reflecting on learning.
  • Investing in leadership development of family members and individuals with I/DD within the Latinx community.

Outcomes: 
A working partnership has been established based on a multi-year investment of time, resources, and a safe space that welcomes open and honest discussions with the Idaho Community Council.
DD Act Education
What does the DD Act say?
Public Input and Review

Section 124(d) (1) PUBLIC INPUT AND REVIEW. - The plan shall be based on public input. The Council shall make the plan available for public review and comment, after providing appropriate and sufficient notice in accessible formats of the opportunity for such review and comment. The Council shall revise the plan to take into account and respond to significant comments.

For the last several months, the DD Act Education column has had a State Plan Development theme. To that end, keep the following information in mind with regard to the completed 5-Year State plan draft. Once the Five Year State plan has been drafted, there is a crucial step with regard to public input and review. Councils have to demonstrate that citizens in the State/Territory have had an opportunity to review the draft State Plan. The DD Act states that a DD Council shall revise the Plan to take into account and respond to significant comments [Section 124(d)(1)]. This is true for the first round of public review and any subsequent rounds of public review needed to address possible revisions.

(Public review process is for 45 days minimum or longer depending on what is required statutorily by your State/Territory.)

Frequently, DD Councils want to know, after the draft Plan has been presented for public review, what constitutes a significant comment to warrant a change to the draft Plan. Further, DD Councils want to know if changes to the draft Plan then go back out for public review again. There is no definitive answer to this question however, if comments received from the public review are significant enough and substantiated in data, then the DD Council will most likely need to change a goal or goals in the draft State Plan. This amended draft Plan would need to go out again for public review to ensure that changes to any goals and/or objectives are acceptable to the public.

A DD Council is expected to be able to make changes to objectives, activities and/or strategies without necessarily having to give the public an opportunity for review. However, if a DD Council is going to change a goal or goals, the DD Council has an obligation to make sure the public has been given an opportunity to review the changes.
Data Brief ~ Access to Phones
icon of a cell phone
What do NCI Data Tell Us About Access to Cell/Smartphones Among People with Intellectual and Developmental Disabilities? 

"In the 2018-2019 In-Person Survey data collection cycle, 56% of
respondents said they had a cell or smartphone (states ranged from 70% with phones to 49% with phones); of those without a phone, 44% of respondents said that they wanted one." ( NCI Brief )

Why does it matter?
During the COVID 19 pandemic, much like people all over the US, people with
intellectual and developmental disabilities (IDD) will limit their contact with others,. However, for people with IDD, the challenges posed by such isolation may be much greater than those encountered by the general population. Isolation is linked to the risk of abuse. People with IDD may already have limited social network, and social distancing will further limit their social connections . Further support from
familiar Disability Service Provider's (DSP) may be unreliable given their risk of the virus and potential quarantine. Finally, families may not be able to visit their family members to reduce the risk of infection. The ability of people with IDD to communicate with friends, family and support providers is critical in these times. Cell phones and smart phones are one important way that people with IDD can communicate – a tool that 96% of the general public has access to. However, it is important to recognize that many individuals will need ongoing support to use this piece of assistive technology.

Things to think about:
  • As part of advocacy and self-determination training, share the importance of people with IDD advocating for cell phones, cell phone service and subsequent training under their "personal emergency response" sections within Home and Community Based Services. (HCBS)
  • Access to technology has become a human right, especially during times of crisis where people with IDD are even more isolated from communities, caregivers and family. What policies/system change efforts can your Council support that will lessen this digital divide?

For a copy of the whole brief and more resource links on this topic, click below.
COUNCIL HIGHLIGHT ~ North Dakota
North Dakota DD Council logo




Getting the Word Out to Support COVID-19 Efforts!
 
" One of the things we do best in this state is use our partnerships and colleagues to advance the rights of individuals with ID/DD, so this was an easy lift for our partners and they stepped up to the plate to help us and help themselves and their members. " Julie ‘Horntvedt, Executive Director
 
The ND DD Council is funding projects to support people with IDD and their families during the COVID-10 pandemic. The Council utilized its partners and stakeholders in a variety of ways to quickly get the word out about the availability of these emergency funding opportunities. The strategies below, outline how this was accomplished.

First: Notices were sent by email to the Council's listserv, and social media pages were utilized.
Second: The Council alerted its advocate network so they could share through email/social media pages, tell friends, etc.
Third: A press release was developed and went through the Department of Human Services (DHS) Intranet so all agencies within DHS would be alerted to the opportunity. >>The Director of the Disability Division within DHS shared the opportunity at meetings with other stakeholders on the Council’s behalf. The Council’s Executive Director, shared the opportunity with all senior managers within DHS at the monthly Senior Manager’s Meeting. The Council engaged its Provider group and were able to connect with the DD Providers at a meeting, as well as emailing all providers directly.
Fourth: The Council utilized agencies like Protection and Advocacy, Family Voices, Designer Genes, and the ARC of ND to alert families and their stakeholders of the opportunity. >>The Council is a member of a disability advocacy consortium that has 18 members and this information was shared from Consortium members to their stakeholders.
Because North Dakota is large and very rural, the Council realizes that it may not be able to reach all North Dakotans on its own. By utilizing its many partners, the Council was able to get a chain of communication across the state about potential funding opportunities. In 10 days, the Council received its first 7 applications. As a result, 8 projects have been funded so far to fill gaps, combat social isolation/anxiety, increase health and wellness, encourage communication and staying connected to providers, educators, therapists and others in the community.
To reach NACDD/ITACC staff, please feel free to contact:

Sheryl Matney Director of Technical Assistance
202-506-5813 ext. 148, smatney@nacdd.org

Angela Castillo-Epps Technical Assistance Specialist 
202-506-5813 ext. 100, acastillo-epps@nacdd.org