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Volume 18-29 | 7.17.18 
MHLS Board Meets
The MHLS Board of Trustees met on Wednesday, July 11, 2018 in the MHLS Auditorium and:
  • presented a Resolution to Executive Director, Tom Sloan, recognizing his exemplary service and dedication to the System;
  • reviewed and approved the MHLS' 2017 Audit, performed by RBT CPA's, LLP, as adjusted;
  • reviewed highlights of Mr. Sloan's goals, challenges and accomplishments during his tenure as Executive Director;
  • reviewed the activity reports and process utilized by the Executive Director Search Committee to hire a new Executive Director;
  • went into Executive Session "for the purpose of the appointment, employment, promotion, discipline, suspension, dismissal or removal of a particular person or corporation";
  • resumed the open session of meeting and moved the following motion:
  • approved the Facilities Committee's recommendations for developing applications for two primary MHLS NYS Construction Grant Projects, and two contingency projects, based on the determination that the projects are eligible for Construction Grant funds and funds are available after fully funding all requests by members;
  • were asked to review the reformatted MHLS Personnel Policies Handbook, and submit any additional edits/comments to the Chair of the Personnel & Planning Committee, prior to final approval at the September 12, 2018 meeting;
  • approved the process for revising each component of the MHLS Plan of Service;
  • were presented an overview of the NYS Public Library Construction Grant Program by Rebekkah Smith Aldrich, Coordinator for Library Sustainability.
All MHLS Board documents available at
The next meeting is scheduled for Wednesday, August 15 @ 10:00 am, at MHLS.
Professional Development
Tara Stohr , MHLS's Interlibrary Loan and Cataloging Specialist, presenting at the Filling Your ILL Toolbox workshop at Southeastern this spring.
On May 2nd the Regional Interlibrary Loan Committee sponsored by SENYLRC, hosted a Filling Your ILL Toolbox workshop. The panel consisted of four experts in the field. Tara Stohr, MHLS, Cindy Dubinski, East Fishkill Community Library, Emily Wager, Capital District Library Council and Tracy Sutherland from Vassar College.  According to Tara, in 2017 MHLS patrons borrowed 298 items from around the continental US through their library, facilitated by the MHLS ILL Department. 298 also happens to be the # of cars in the largest Cadillac parade from the Guinness Records. In addition, in 2017 MHLS facilitated the supplying of 181 items to libraries outside the MHLS system through ILL, the same # of episodes in the Seinfeld series!
The NYLA SMART (Section on Management of Information Resources and Technology) Board seeks nominations for our annual award to be presented at the 2018 NYLA Conference. Please read the award description below and send us your nominations!
SMART Fellowship Award
This award recognizes a technical or computer services librarian who is looking to gain professional benefits from the continuing education and professional contacts with librarians and vendors provided by attendance at the NYLA Annual Conference. The award is given based on the applicant's professional activities in her/his place of employment, and future potential in this area. This award is designed for all NYLA members. The recipient selected by the Section's award committee will receive a plaque and the award, which includes $250 reimbursement towards NYLA Conference expenses. SMART will also provide the winner with a membership in our section.
To apply, please supply:
  • Nominee's name, title, employer, e-mail, work address and telephone number
  • Brief employment history
  • Statement on how candidate will benefit from attendance at the Conference.
Send this information by July 31, 2018, to Lisa Hewel ( or submit your nomination by July 31, 2018, using this online form:
Sustainable Libraries

The New York Library Association has opened the Library Swap Shop to facilitate the ease in which libraries might redistribute any materials and/or equipment they no longer need. The Library Swap Shop was created as a place for libraries to connect with one another to exchange items and support the practice of reuse. To learn more

Mid-Hudson Library System's High School Battle of the Books is looking for volunteers!  This is a trivia-style competition for teens that helps promote literacy and library engagement throughout the summer. We are looking for volunteers to help with scorekeeping and emceeing during the event! Our event will be held at SUNY Ulster on Saturday, August 18th starting at 2 pm . For more information or to sign up, please contact Maureen at
Job Openings
Part-Time Clerk, Saugerties Public Library
The Saugerties Public Library is looking for a part-time clerk for about 13 hours a week on Tuesday, Wednesday, and Thursday mornings with occasional evenings and Saturdays. These hours would include both the adult and children's circulation desks. The position is $12 an hour. Interested applicants can send their résumé to by July 24th. 
Part-Time Clerk, Fishkill Correctional Facility
The Fishkill Correctional Facility is seeking a part-time Library Clerk II to work in the Facility's General Library for 20 hours per week. 

The position entails: supervising and overseeing specialized library clerical activities in support of the General Library and its Outreach areas which includes: supervising inmates, interlibrary loans, circulation, cataloging, readers advisory services and special collections. The library clerk will be responsible to deliver books, periodicals and other materials to all Outreach areas within the facility. 

Minimum Qualifications:
  • Graduated from high school or be in possession of a high school equivalency diploma and one year of library clerical experience; OR
  • 30 college semester credit hours, of which at least nine college semester credit hours are in combination of the following: library/information science, computer applications or information/word processing.
To apply, please send your résumé to the Personnel Office:  
Fishkill Correctional Facility, P.O. Box 307, Beacon, NY 12508-0307
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