Monthly News & Updates

July 2025 | Issue 40

Archive

In This Month's Newsletter:


  • Skill UP! - Training Opportunities
  • Upcoming Events 
  • Learn Something New About the MIIS
  • Resource Spotlight
  • Tips from the Help Desk

Skill UP!

Training Opportunities

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Reporting Immunizations in the UI


This webinar will cover navigation, how to access patient records, entering immunizations in the patient record, and entering immunizations via Clinic Roster.


Wednesday July 30th, 2pm-3pm

Couldn't attend our last webinar? Watch the recording here: 

This webinar details the Patient and Immunization Deduplication Queues in the MIIS, how possible duplicates are determined by the system, and provides tips on managing the size of these queues for your site. 

Clinic Rosters


The Clinic Roster functionality allows for easy reporting of a single lot number of vaccine that was administered by the same clinician to multiple patients, as in the case of a large vaccine clinic.


Patient information can be entered into the Roster Template and uploaded in the MIIS, or it can be entered manually.


Once the roster is submitted, the information reported will be reflected in the patient’s record and in your vaccine inventory. 

Upcoming Events

We are busy preparing for our next upcoming event! Stay tuned for more details in our next issue. For event information provided by the Immunization Division please click the button below. 

Top Strategies for Managing Patient Records


To ensure complete and accurate patient records, practices must manage their patient population within the MIIS. Below are the MDPH Top Strategies for Increasing Immunization Coverage Rates: Managing Patient Records as well as supplemental resources.


1. Report Immunizations

Reporting complete patient records ensures all information is available to make accurate assessments. This includes administered vaccines from your practice and historical information for immunizations administered outside your practice.



2. Manage Patient Active/Inactive Status

Confirm your patient population is up to date to prevent over representation on coverage reports which could lead to lower immunization rates for your practice. Patient status in the MIIS is either ‘Active’ or ‘Inactive.’ ‘Inactive’ patients will not be included when determining your coverage rates. 

3. Correct Data Errors

Look at your data. If it looks wrong, fix it. Quarterly data quality checks are vital to ensuring high quality data.



4. Add Clinical Comments When Necessary

When appropriate, enter clinical comments in the MIIS. Patients who have a documented contraindication or immunity in the MIIS will not be counted as incomplete when determining your coverage rates as these patients will not be identified by the MIIS forecasting module as requiring vaccination.



5. Manage Duplication Queues

Reviewing your practice’s patient/immunization deduplication queues and merging records that you know are for the same patient ensure that patient records are complete. 


Contacting the Vaccine Program


For inquires relating to vaccine storage & handling, temperature logs/SmartView application issues, vaccine ordering, or Vaccine Program Enrollment, please reach out to the Vaccine Program directly.


The Vaccine Program can also assist in resolving some inventory issues, such as fixing an incorrect lot/NDC number or if you have more physical vaccine than what is shown in the MIIS. The Vaccine Program may be reached at 617-983-6828 or dph-vaccine-management@mass.gov.

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MIIS Help Desk: miishelpdesk@mass.gov | MIIS Resource Center resourcecenter.miis.dph.mass.gov | Virtual Gateway: virtualgateway.mass.gov/VGPortal5/

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