October 2025 Newsletter

Advanced Planner Roundtable:
Demystifying Contracts

Hilton Garden Inn Seattle/Lynwood

October 23, 2025 | 1:45 - 3:45 pm

Early Registration Price Deadline: October 16

MPI Member Planner: $25 | Non-member Planner: $50

(Includes registration to SparkConnect from 4:00 - 7:00 pm)

Registration limited to 12 attendees!

Contracts are the backbone of every event, yet they can often feel overwhelming or overlooked. From client agreements to venue and AV contracts, understanding the fine print is essential to protecting your organization and setting clear expectations.

Join fellow senior-level planners for a candid discussion on contract essentials. We will explore what to look for in client agreements, key clauses in venue and vendor contracts, and strategies for navigating terms that can impact your event’s success. Bring your experiences, questions, and challenges to the table for a collaborative exchange of ideas and best practices.

This session is designed for experienced planners who want to sharpen their contract knowledge, share lessons learned, and walk away with practical insights they can apply immediately.

Qualifications to Register:

1) 10+ years in event planning experience OR own your own event planning company

2) AND at least one of the following:

Manage event budgets of $100K+ per year OR
Plan at least 10-15 events per year

Click Here to Register!

SparkConnect - 80’s Thriller Concoction!

Hilton Garden Inn Seattle/Lynwood

October 23, 2025 | 4:00 - 7:00 pm

Early Registration Price Deadline: October 16

MPI Member Planner: $15/$25

MPI Member Supplier: $30/$40

Non-member Planner: $20/$30

Non-member Supplier: $45/$55

Get ready for the next SparkConnect Social! This Halloween, we are turning back the clock to celebrate the spookiest night of the year with an 80’s twist. Time to dust off your best retro 80’s looks, brush up on your Michael Jackson moves, and join us for a surprise flash mob that will bring the iconic Thriller vibe to life. It’s the perfect mix of nostalgia, fun, and fright!

Click Here to Register!

November Education Program - Show Calling & Stage Management for Live Events

InterContinental Seattle Bellevue by IHG
November 20, 2025 | 2:00 - 5:30 pm

In-Person Cost:

MPI Planner Members: $50 / Early Bird $40

MPI Supplier Members: $60 / Early Bird $50

Non-member Planners: $70 / Early Bird $60

Non-member Suppliers: $80 / Early Bird $70

Students: $30

MPIWSC Past Presidents: $30

Table Sponsorship: $250

VIRTUAL Cost:

MPI Planner Members: $40 / Early Bird $30

MPI Supplier Members: $50 / Early Bird $40

Non-member Planners: $60 / Early Bird $50

Non-member Suppliers: $70 / Early Bird $60

Whether in-person, virtual, or hybrid, the show caller or stage manager is responsible for directing an audio-visual multimedia experience that can have dozens or even hundreds of moving parts. From managing the onstage talent to the technical know-how, you’ll learn how to engage in the best possible way with your onsite AV Team from the engineers, show producers, stage managers, and even the audience, to design and execute the perfect experiential live event.

This session will use real and relevant examples from recent events including presidential summits, major televised sporting events, as well as more intimate, but highly produced audience experiences. By working together, we will talk through how to build a show flow, anticipate challenges, manage timelines, and learn how to bring together your team behind the scenes. This is the perfect session for a seasoned event manager or team lead looking to better understand or even take on some stage management responsibilities, or someone interested in production and looking for a path to design, and direct their own events.

Click Here to Register!

Wrap up 2025 with Enhanced Visibility
for Your Organization!

Don't miss the opportunity to participate in MPIWSC's final education session of the year by hosting a marketing display table! Join us as we welcome industry expert Troy Peters, CTS, for an engaging presentation on Show Calling and Stage Management for Live Events. This event will take place on Thursday, November 20th, at the brand new luxury InterContinental Seattle Bellevue 2:00-5:30 p.m.

Imagine the exposure you'll receive by showcasing your venue, products, or services to a vibrant community of local meeting professionals. For the investment of only $250, you can secure a marketing display table and connect with attendees who are eager to discover what you have to offer. This event is the perfect opportunity to elevate your brand presence and forge meaningful connections within the industry.

Your display table sponsorship includes:

6’ display table with tablecloth
1 registration
Dedicated time with attendees during check-in and pre-program networking
To encourage engagement, attendees will receive a “passport” with each sponsor listed; each completed passport will be entered into a drawing for a prize
Each sponsor is encouraged to hold their own drawing for table visitors (you must provide the prize)
90-second elevator pitch before the featured program speaker
Logo and link on all marketing materials promoting the event
Logo and link on the MPIWSC event page
Logo and link on the MPIWSC registration page
Recognized as a sponsor during the program
Acknowledge as event sponsor in the post-event social media post
One dedicated social media post via MPIWSC's platforms to promote the Sponsor
Copy and one (optional) photo to be provided by Sponsor