What are the deadlines for submitting the project approval forms?
Each Regional Fair has different posted deadlines for paperwork according to Fair dates. For some High School projects and all Middle School projects, this includes a deadline before experimentation starts to allow for safety review. Please visit scifair.com/fairs to find your regional zFairs page for your dates and deadlines.
If the research plan is approved, how will I or the students know?
Once they have filled out all their forms, students need to email firstname.lastname@example.org.
- We will review the forms to make sure they are complete and then assign the project to a volunteer reviewer in the appropriate subject area.
- Students should expect a review to take about a week and should keep an eye on their email because sometimes there needs to be back-and-forth for clarification and correction.
- The reviewer will hit the ‘approve’ button when finished which sends a notice to the teacher and student. It will also add a note under 'Project Status & Approvals' in the student dashboard.
- Students participating in the science fair process MUST get prior approval before starting experimentation. This prior approval MUST come from the Regional Middle School Scientific Review Committee (SRC).
- Students will be notified via zFairs about approval status within 10 days.
- Any project that has not received approval by the SRC will not be eligible to compete at the Regional or State Level.
- You may contact your region or MSEF at any time when completing the forms to ask for clarification on rules or process before submitting.
Are there different forms for the regional or State Fairs?
All the approval forms and permission forms are the same for students to progress between the regional and state fairs. We also use the same forms as ISEF at the High School level.
Why do students need to fill out forms if they aren't going to proceed to a Regional or State Fair?
The forms are a way to ensure student and community safety, so the reason they exist is good practice regardless of their interest in participating in the Fairs. As one teacher told us "Even if they knew they weren't going to "win", filling out the forms lent a level of authenticity and seriousness to doing our own school fair."
How do teachers decide which students qualify for the regional and/or State fair?
Each school can send approximately 10 projects* to the Regional Fair. Some schools base this on top performing projects and some schools use a showcase model without judging. Students should be chosen based on interest and student performance.
State Fair participation is based on the top student projects at the regional level so distribution is not based on schools. However schools may still send a limited number* of ‘direct entries’ to the State Fair. This could be for students who did not advance at the regional fair or were not able to participate at the regional level due to conflict or illness. Students must still complete the paperwork according to regional deadlines, however.
*Final numbers are determined by region and state fair once participation numbers are known.