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The MHLS Bulletin welcomes submissions from member libraries.
Volume 19-19 | 5.7.19
Making your Collection Count
The Central Library/Collection Development Advisory Committee for the Mid-Hudson Library System determined there is an interest among members for more tools and skills to help library staff understand and manage their collections. To help fulfill this need, staff from the Poughkeepsie Public Library District's Central Library Services will offer five sessions of Making Your Collection Count, Revisited.
This workshop is designed for directors and/or staff members who want to learn to use Excel to analyze their library's holdings. Attendees should have a basic knowledge of Create Lists and Excel.
Bev Santero , Adult Services Librarian and Deb Weltsch, Coordinator of Central Library Services at Poughkeepsie Public Library District will demonstrate how to use Excel to:
  • Format your holdings data as exported from Sierra Create Lists
  • Identify errors in your holdings data
  • Create targeted weeding lists from your holdings data
  • Evaluate your collection based on age and use measures (average age, turnover, active use, relative use)
If you need an Excel refresher, check out the Excel offerings at GCFGlobal through lesson #11
Please register for one of the following sessions through the online calendar
If you have particular questions or analyses you would like to have covered, please contact Bev Santero by May 10th. | 845.485.3445, ext. 3356 
MHLS Announcements
The Mid-Hudson Library System's Engage Webinar series is back! This webinar series features innovative MHLS member libraries sharing their experiences in a short interview style format. In the newest webinar Courtney Wimmers , MHLS Outreach & Engagement Specialist talked with Mid-Hudson Battle of the Books Executive Board President Kristin Charles-Scaringi about the Battle of the Books program . Kristin has been involved with Battle of the Books since 2012 in her role as the adult and teen services librarian at the Kingston Library and has been the Mid-Hudson Battle of the Books Executive Board President since 2017. Kristin shares her top tips and resources on how to run a successful Battle of the Books program, as well as why her library decided to join, and some of the challenges she's handled over the past few years. To view the webinar, visit If your library is interested in learning more about the Battle of the Books check out
MHLS Libraries
On Tuesday, April 16th,  D.R. Evarts Library Trustees, Community Leaders and Residents of Rivertown Apartments inaugurated two Little Free Libraries. The D.R. Evarts Library is not ADA accessible, and chose to install the libraries where they could be easily reached by members of the community who struggle to access the regular library collection. Library director, Sam Gruber, says  "The D. R. Evarts Library used funds from the 2018 Outreach Mini-Grant to build two brand new Little Free Libraries...They have been a gigantic hit with the residents and the community at large."
Resource Sharing & Sierra
Join MHLS ILP Operations Supervisor, Thomas O'Connell for Sierra Data Entry: How brief is too brief?  This workshop will be beneficial for any staff responsible for entering brief bibliographic or item records in Sierra. In this workshop, attendees will have the opportunity to see the whole cataloging process - from brief bib record through item record creation. Special emphasis will be placed on the requirements and best practices for staff adding records to Sierra.
The workshop will cover:
  • What the MHLS Cataloging team does - step by step
  • What information you need to provide in the brief record
  • Best practices for ensuring an accurate catalog for everyone
Please register for one of the following sessions through the online calendar

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Administration & Management
The next New Directors Forum will take place on Tuesday, June 11th from 12:30 - 2:30pm after the DA meeting. This session's topic will be Successful Budget Votes presented by MHLS Executive Director, Rebekkah Smith Aldrich.
This event is designed for MHLS library directors who have been in their position for three (3) years or less to give you the opportunity to meet with others dealing with similar situations and to find answers and contacts to help you in your day-to-day life at the library.

At this workshop we will cover:
  • A review of the different types of votes
  • An introduction to the four phases of a vote campaign
  • Best practices from the perspective of experienced directors through a panel discussion
Director Panel:
  • Carol Fortier, Beekman Library
  • Jen McCreery, Desmond-Fish Library (Garrison)
  • Teresa McGuirk, Clinton Community Library
  • Gillian Thorpe, Julia L. Butterfield Memorial Library (Cold Spring)

Please register for this workshop through the online calendar

Job Openings
Library/Research Center Manager, Magazzino Italian Art Foundation (Cold Spring, NY)
Magazzino Italian Art Foundation is a museum located in Cold Spring, New York, devoted to Italian Postwar and Contemporary Art. Magazzino, meaning warehouse in Italian, was co-founded by Nancy Olnick and Giorgio Spanu.
Designed by Spanish architect Miguel Quismondo, the 20,000 square-foot structure was completed in June 2017. Magazzino serves as a resource for scholars and students and offers an extensive library and archive of Italian Art. In addition, Magazzino has become a cultural hub for the vibrant Hudson Valley community thanks to the joint programs with local organizations.
Under the guidance of Director Vittorio Calabrese, his team and its curatorial programs, Magazzino Italian Art bridges collaborations with American and Italian institutions not only to support contemporary Italian artists but also to foster discussions on Italian Postwar and Contemporary Art in the United States.
Magazzino Italian Art is seeking an experienced individual with prior experience in library studies or management to join a fast-paced team as a Research Center Manager. The Research Center Manager will play a key role in managing all publications and will work directly with researchers, helping to shape the future development and programing in order to contribute to cultivating and engaging new scholars and students.
Reports to: Director
  • Direct the development and maintenance of a public collection of books, periodicals, posters and a variety of other materials.
  • Direct the development, repair and maintenance of the Research Center.
  • Provide reference and reader's advisory services on a regular schedule to students and scholars as supervisor of that department.
  • Approve and accept gifts and donations to the Research Center.
  • Conduct analysis and determine programming changes as needed.
  • Oversee programs to promote Research Center services to the community; reviews and authorizes all Research Center publicity.
  • Oversee and maintain hardware, software, and website related to Research Center network operations.
  • Maintain an organized archive of work for future reference, which includes archival material such as letter, invoices, etc.
  • Assist with other department activities as needed.
  • Assist with the maintenance and development of various internal databases such as Office Share and Filemaker Pro
  • Assist researchers with their inquiries.
  • Register and catalogue all incoming publications.
  • Maintain the Research Center's appearance and acquisitions.
  • Track all publications inventory in our off-site storage facility.
  • Bachelor's degree in Library Studies or equivalent, minimum of 2+ years' library experience, including in a supervisory capacity or an equivalent combination of education and experience which provides the required knowledge, skills and abilities.
  • In depth knowledge of professional Library/ Research Center principles, practices and administration.
  • In depth knowledge of Library/Research Center programs and services.
  • High level of skill in Library/Research Center collection development.
  • High level of skill in planning, developing and implementing Library/Research Center policies, procedures and objectives.
  • Superior attention to detail, a strong work ethic
  • Excellent verbal communication and interpersonal skills required
  • Proficiency with Apple and Filemaker Pro is a bonus
  • Proven ability to work both independently and cooperatively as part of a team
  • A demonstrated interest in art history or the arts
  • Ability and willingness to work occasional evenings and weekends, must be present for public programs as needed
  • Competent in executing delegated tasks, communicating progress, and proactively undertaking work
  • Italian language skills are not required but are a plus
  • Must be willing to commute to Cold Spring, New York and very occasionally to New York City.
To apply please send résumé and a cover letter in a PDF format by email to: with "Library/Research Center Manager" in the subject line.
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