March 2019
Your monthly news & updates
PRESIDENT'S MESSAGE
Greetings NTMCA Members!

As spring approaches, I am reminded that everything old becomes new again. Whether you’re an avid or amateur gardener, a runner, cyclist, or just love the sunshine, I hope you take time out to enjoy the blessings of Texas weather. Let’s all stop and ‘sneeze, I’ mean smell the roses’ as the saying goes. 

I hope that everyone is having a quiet Election season, so far. I even hope some of you have been blessed and have canceled your Election, cheers to you! Thank you for your dedication and integrity! I wish you all a peaceful Election season. 
FEBRUARY MEETING SUMMARY
Thank you to Erika McComis for hosting our February meeting in Argyle. It was great visiting with Town Manager Kristi Gilbert, NTMCA’s former Secretary too. The Denton County Southwest Courthouse has always been a great meeting place. Every month we are treated to a wonderful lunch and Extreme Catering was no exception, providing delicious Italian food with the best lemon cake, and super cute Emoji cookies!
During this meeting, we also approved the January 2019 meeting minutes and the January 2019 Treasurer Report.

Tammy Dixon (Bartonville), Alyce Deering Scholarship Committee Chair, provided an overview of the funds raised during the Holiday Luncheon Auction, as well as a planned 50/50 drawing to be held during the Athenian Dialogue. It looks like we will be able to offer three scholarships this year with the funds raised! Sorry Tammy, we didn’t get a pic of you individually. We’ll do better next time!

Alicia Richardson (North Richland Hills), 2018 Audit Committee Chair, provided the Audit report for the 2017-2018 year. The Committee recommended adding auditing procedures to the Bylaws to ensure future Audit Committees follow the same process for closing out the books. Diane Cockrell, Bylaw Committee Chair, agreed. This recommendation will be considered at the next business meeting.
Guest speaker Dianna Faulkenberry, City of Decatur, provided an Overview of Court Records - click here for her presentation Ms. Faulkenberry hoped to help Municipal Court Clerks identify if a records requests is for the court and who is responsible to approve the request and who will process them. Does the request fall under: PIA, RULE 12, Common Law Right of Inspection (CLR) or C.C.P. 45.0218§? It was very interesting listening to someone so passionate about court records!
T heresa Scott (Flower Mound), Legislative Committee Chair, provided us online links to keep updated on proposed bills affecting municipal entities during this year’s legislative session, as follows:
 


MARCH 28 MEETING & LUNCHEON

Our next meeting will be held in University Park on Thursday, March 28 and former NTMCA President Sheila Morales’ daughter Alicia will be our guest speaker. Registration will open on Friday, March 15 and will close on Friday, March 22. Please remember to register early, and, if you can, bring a friend or colleague to expose him/her to our program. 
APRIL 18, 2019 PROFESSIONAL SEMINAR
Join your peers and facilitator Dr. Amy Holt for an Athenian Dialogue on Thursday, April 18, 2019, at Colleyville Center, 5301 Riverwalk Drive, Colleyville, TX 76034. We will be discussing the book, The Woman Behind the New Deal by Kirstin Downey. 

The International Institute of Municipal Clerks (IIMC) describes Athenian Dialogues as "conversations in which clerks share their experience and understanding as it relates to the ideas of the author and the relevance of those ideas to their public leadership role."

Participants in the dialogue are eligible for 3 IIMC CMC education or 3 MMC advanced education points with completed learning assessment. The learning assessment can also be used toward TRMC recertification.

Click on the link below to register. Registration is limited to 30. The registration fee does not include the purchase of the book. Participants should obtain a copy of the book and complete reading before the course. A light breakfast and lunch will be served. Register here!
MEMBERSHIP UPDATE

Our chapter has reached 85 members, but we need to reach our goal of 100!  Membership is not limited and we continue to encourage growth. If you have a friend in Alvord, Pantego, Dalworthington Gardens, Crowley, Sanger, Fate, Runaway Bay, Kennedale, or Shady Shores please reach out to them. Once upon a time, those clerks were members! Also, if you know of anyone that has moved into our area or that will benefit from our training programs and networking, please urge them to join our chapter. A Membership Application can be found on the website by or by clicking here . Checks must be made out to ‘NTMCA’ and mailed to Traci Henderson as indicated. Please contact Membership Chair Laurie Garber, Laurie.Garber@cityofcarrollton.com if you have any questions.
 
Also, don’t forget to renew your TMCA membership too! Purchase dues  online  or via  mail .
MUNICIPAL CLERK OF THE YEAR
Once again, it’s that time of year when we recognize one of our members as the NTMCA Clerk of the Year and/or the Texas Municipal Clerk of the Year nominee. This is an opportunity for us to honor clerks who have demonstrated leadership, mentorship, and a commitment to the advancement of the clerk profession. Each of us knows a clerk who deserves this recognition – so I expect the committee to be overwhelmed with nominations! It only takes few minutes to submit a nomination – please submit one today!

Deadline for nominations is May 17, 2019 . Nomination forms can be found here . The list of qualifications and a Chapter History of Recipients can be found here . The awards luncheon is scheduled for June 19, 2019 in North Richland Hills.

Thank you to all our members and committee volunteers for your support and dedication to our organization. We succeed because you make it happen! 

Respectfully Yours, 
Amy Shelley, President
Interested in Serving as a Trustee on the TMCA Executive Board?

Here are the requirements:

  • Applicant must be a Texas Registered Municipal Clerk (TRMC)

  • Applicant must be a practicing City Secretary or Municipal Clerk for at least three (3) years and a member in good standing of the Association for at least three (3) years

  • Applicant must have served as a TMCA Committee member for at least two (2) years

  • Applicant must obtain support from the Mayor or City Manager for service as an officer or trustee, providing for released time for attending all necessary meetings and financial support for travel, telephone, correspondence, and other related expenses.

  • Applicant must provide a letter of recommendation from a City Secretary (active or retired) or a Chapter President. Applicable to those applying as a trustee or first time officer.

  • Applicant must be familiar with and accept the TMCA, Inc., Charter, Bylaws, Code of Ethics, corporate policies, and IRS Code, Section 501(c)(3).

An application can be found here and the link to TMCA’s website, http://municlerks.unt.edu/tmca/tmca_officers.html can provide further details. If you or a member is interested, please submit application to Jennifer Reyna, via email at jreyna@alamoheightstx.gov between March 1 - May 1, 2019. 
Upcoming Events and Meetings
March 28, 2019 – University Park Public Library, 8383 Preston Center Plaza, Suite 200, University Park, TX 75225

April 4-5 – Municipal Budget Cycle TMCCP Seminar – Round Rock

April 18, 2019 – Professional Seminar – Athenian Dialogue

North Texas Municipal Clerks Association | ntmca@ymail.com | www.ntmca.org

President:  Amy Shelley , Southlake | 817-748-8015

Vice-President:  Monica Solko , Lake Worth | 817- 237-1211 x105

Treasurer: Traci Henderson , North Richland Hills | 817-427-6060

Secretary:  Christine Green , University Park | 214-987-5302

Historian:  Erika McComis , Argyle | 940-464-7273