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TRACS Industry Working Group Update
The TRACS Industry Working Group is comprised of U.S. Department of Housing and Urban Development (HUD) staff, software vendors, industry trainers and consultants, property owners, and Contract Administrators (CAs). HUD recently held a meeting with this group, on February 7 and 8, to discuss the latest update to the TRACS system, which Kentucky Housing Corporation (KHC) staff attended. Many new changes were discussed and we wanted to share the following information with our partners. HUD is updating the current TRACS 2.0.2.D version to what is now referred to as TRACS 2.0.3.A.

Individuals can access the presentations and other handouts from this meeting on HUD's website under the section titled Announcements. Please refer to the implementation schedule for any new updates or changes.

Among the many changes coming with the move to TRACS 2.0.3.A is a change to the HUD Form-52670 part 6 for repayments. This form has been updated to include Family Self-Sufficiency (FSS) Escrow payments but also to improve tenant repayment reporting. It is imperative that all property owners/agents take the time now to ensure that information being transmitted for repayments is current and correct within the systems. Now is the time to make any necessary changes prior to updating your software with the 2.0.3.A version. TRACS will require new fatal errors under this update that may prevent your voucher request from being processed for payment when there is incorrect data being reported. There have been new fields added to the form and new status codes must be used for each repayment.

HUD's Occupancy Policy update focused on the Housing Opportunity through Modernization Act of 2016 (HOTMA), the Family Self-Sufficiency (FSS) Program, the HUD Streamlining Rule, and the Fixing America's Surface Transportation Act (FAST Act). To learn more, please refer to HUD's web site and review all materials relating to 2.0.3.A, as well as the MAT Guide updates. Several chapters have been revised as well as many error messages.  There will be new race/ethnicity categories, ability to move-in eligible children without SSNs, new changes to the move-out, and subsidy termination versus suspension codes.

Please keep in mind that with the release of 2.0.3.A rules will go into effect relating to origination of data for CAs. One consequence of the new requirement is that CAs may not execute Gross Rent (GR) changes in their software. We must accept, validate and pass on only O/A submitted GR records. Often when an O/A is having trouble with these type of errors we try to assist in any way possible. Once this new update is implemented we will no longer be able to assist with certain software issues. You will need to work with your software vendor. The rule does distinguish between certification data and technical data. It is only the certification data that CAs may not modify. Refer to the MAT Guide for a complete description.

If you have any questions or concerns with your monthly HAP, please contact your HAP Voucher Specialist., which is located on KHC's website under Rental, Project-Based Contract Administration, Housing Assistance Payments
Career Opportunities
KHC has the following positions available! Join us in helping Kentuckians find safe, quality, affordable housing.

Administrative Assistant Multifamily Programs and Asset Management
Multifamily Programs and Asset Management
Salary range: $28,664 - $35,829
Please respond no later than Tuesday, March 14, 2017.

Accounting Clerk
Salary range: $25,963 - $31,156
Please respond no later than Tuesday, March 14, 2017.
Full details are available on KHC's website, under About, Careers
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