| Contact Us Division of Personnel Security and Access Control (DPSAC), Office of Research Services Building 31, Room 1B03
Hours: 8:00 a.m. - 5:00 p.m. Monday - Friday Personnel Security Helpdesk: 301-402-9755 E-mail: orspersonnelsecurity@ mail.nih.gov Access Control Helpdesk: 301-451-4766 E-mail: facilityaccesscontrol@ mail.nih.gov   |
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Students Begin Arriving for NIH's 2017 
Summer Internship Program
From now through early June, approximately 1,200 individuals will arrive at NIH to begin their Summer internships under the NIH 2017 Summer Student program.
This competitive program gives selected students the opportunity to work side by side with some of the most talented researchers, administrative staff and health professionals in an environment devoted exclusively to biomedical research.
This is the third year that incoming Summer students will be issued NIH Restricted Local Access (RLA) ID badges for physical and logical access.
The RLA badge requires the normal two appointments. During the first appointment (15 minutes), the student will be identity proofed, fingerprinted and photographed. At the second appointment (15 minutes), the student will be issued his or her RLA Badge.
Issuance is subject to DPSAC's successful review of the fingerprint results.
Any issues identified through the fingerprint check (i.e., issues that might impact the suitability of the Summer student to do the proposed work at NIH), must be reviewed by the Personnel Security Office in DPSAC prior to issuance of an RLA Badge.
Helpful tip:
DPSAC is encouraging Institutes and Centers (ICs) to advise their incoming students to make their enrollment and badging appointments as soon as they are able to do so to avoid any delay in the ID badging process.
Get fingerprinted early
Processing badges for approximately 1,200 individuals over a six- to eight-week period can place a significant burden on the limited DPSAC staff who enroll and issue badges to these individuals.
To lighten the load and help the arriving students avoid badging delays, DPSAC would like the ICs to have their Summer students come to any NIH Enrollment location for fingerprinting before the first day of work.
Summer students who are fingerprinted by DPSAC at least one week before their first day and receive a favorable result may be issued a badge on their first day at NIH.
How to submit personal information
Summer students will have the option to provide their personal information via a secure online NED portal or by completing Form HHS 745, Part A, (Appendix 1) and returning it to their Administrative Officer/Administrative Technician (AO/AT).
If a student elects to complete an HHS 745, the AO/AT should then use the completed form to create and/or update the student's NED record.
Minors
Summer students under the age of 18 must also provide parental/legal guardian consent to undergo the necessary security requirements. Parental/legal guardian consent is not available using the secure NED portal.
These students must complete a paper copy of the HHS 745. A pdf version of the form is posted on the DPSAC website at: https://www.ors.od.nih.gov/ser/dpsac/Documents/BadgeRequestFormStudent.pdf.
Policy regarding parental consent forms
Beginning in 2016, Institute or Center Program Offices or Administrative Officers (AOs) are responsible for obtaining and attesting to Parental Consent forms prior to the AO sponsoring a minor in NED for an RLA badge.
Once the parental consent form has been authenticated (prior to entering the minor in NED), NED sponsorship shall serve as confirmation to DPSAC that the parental consent form has been authenticated.
Enrollment and badging service locations on the NIH campus
DPSAC offers enrollment and badging services on the NIH campus in Building 31, Room 1B03 (from 8:00 a.m. to 5:00 p.m.) and in the South Lobby of the Clinical Center, Room 1C52 (from 7:30 a.m. to 4:30 p.m.), Monday through Friday. Click here to view a map of the Clinical Center main level, including the South lobby.
DPSAC has prepared a useful pocket guide to distribute to new arrivals during their enrollment appointment to help them navigate the badging process. The guide contains important contact information in case questions arise.
Summer students at remote locations
Summer students who will be reporting to remote locations [Rocky Mountain Laboratories (RML), National Institute of Environmental Health Sciences-Research Triangle Park (NIEHS-RTP), etc.] will receive fingerprint checks administered by appropriate local security staff.
Arrangements are being made to enroll and badge Summer students at the Bayview Research Center (BRC) in Baltimore.
Summer students working at these locations should contact their local NIH security office for information on where to schedule an appointment and/or obtain an RLA badge.
DPSAC will review the results of the fingerprint check and notify the students when they have been authorized for an RLA badge.
Foreign Summer students
Foreign Summer students will be processed through the Division of International Services (DIS). However, they too will undergo a fingerprint check. For more information, please see: http://dis.ors.od.nih.gov.
A full description of badging procedures and policies for NIH Summer students is posted on the DPSAC website at: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/students.aspx
The RLA badge lifecycle
An RLA Badge will be valid for the duration of the Summer student's appointment, but will expire no later than September 30 of the year it is issued. Badges should be collected and returned to DPSAC or the appropriate badge issuance office when the Summer student leaves.
Disposition of a Summer student's ID badge
When Summer students end their employment/affiliation with the NIH, they must turn in their badge to their AO/Sponsor. The AO/Sponsor must return the badge to DPSAC in Building 31, Room 1B03 or to the local badge issuance office.
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NBIB Publishes FY'18 Background Investigation Costs Early to Help Customer Agencies Plan their Annual Budgets
The National Background Investigations Bureau (NBIB) recently published billing rates for reimbursable background investigative services that become effective FY'18 (October 1, 2017).
NBIB traditionally publishes its revised Background Investigation pricing schedule closer to the beginning of the new fiscal year. However, in light of recent legislation, executive orders and policies that may impact funding, they have decided to publish next fiscal year's rates early.*
Figure 1 below provides a side-by-side comparison of FY'17 and FY'18 billing rates for the eight most common background investigations conducted at NIH.
These rates and the
Federal Investigations Notices for FY'17 and FY'18 can be viewed on the DPSAC website at: https://www.ors.od.nih.gov/ser/dpsac/bgchecks/Pages/pricing.aspx.
Figure 1. Comparing FY'17 and FY'18 billing rates for the 8 most common background investigations at NIH
Click here to view an enlarged version of this chart
*
Factors that may affect funding for FY'18:
- January 17, 2017 USD (I) Memorandum, "Extension of Periodic
Re-investigation Timelines to Address the Background Investigation Backlog
- Presidential Memorandum of January 23, 2017, "Hiring Freeze"
- Executive Order 13871 of March 13, 2017, "Comprehensive Plan for Reorganizing the Executive Branch"
- Public Law 114-328, National Defense Authorization Act for FY 2017, section 951, "Enhanced Security Programs for Department of Defense Personnel and Innovation Initiatives"
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News Briefs
Welcome to T'Nae Brown, New Director, Division of Personnel Security and Access Control
Mr. Bill Cullen, Chief Security Officer/Associate Director for Security and Emergency Response, Office of Research Services recently sent the following announcement to
ORS and ORF staff welcoming Ms. T'Nae Brown as the new Director, Division of Personnel Security and Access Control.
I am pleased to announce that Ms. T'Nae Brown has been selected as the new Director of the Division of Personnel Security and Access Control. Ms. Brown began in her new position effective April 17, 2017.
Ms. Brown comes to the NIH from the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), where she served as a Supervisory Personnel Security Specialist and Chief of the Adjudications Branch in the Office of Professional Responsibility and Security Operations, Security and Emergency Programs Division, Personnel Security Division.
While at the Bureau, she provided leadership and expert guidance to Personnel Security Employees and contractors relating to the federal background investigation, suitability and security clearance process. She was also responsible for interpreting and administering all personnel security regulations as prescribed and in accordance with Executive Orders and other external regulatory directives, as well as developing policies, procedures and guidelines for the ATF.
Prior to her position as Supervisory Personnel Security Specialist, Ms. Brown also was a Team Lead with the Bureau, and held other Personnel Security positions with the HHS Office of Commissioned Corps Operations, the Department of Homeland Security, the Executive Office of the President and the U.S. Department of State.
Ms. Brown earned a Bachelor of Arts in Sociology with a Criminal Justice concentration from George Washington University. She has also served as a Watch Officer during the United Nations General Assembly as part of the U.S. Department of State, DS Dignitary Protection. She has completed numerous suitability adjudication, personnel security and leadership training courses, along with receiving notable performance awards over the course of her career.
Please join me in welcoming Ms. Brown to the ORS and NIH.
Bill Cullen
Chief Security Officer/Associate Director for Security and Emergency Response
Office of Research Services
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Safety Corner Special
Beware NIHers! Don't be the Victim of a Scam
(Part V - The "Gold" Scam)
Special Safety Awareness Campaign Warns the NIH Workforce About Ongoing Scams
In light of recent scam attempts on NIH employees, the ORS Division of Police prepared a safety awareness campaign to alert the NIH workforce to five scams that are currently making the news and in some instances, directly impacting NIH workers.
The "Gold Scam"
DPSAC News wraps up its series on scams with the "gold scam," as reported by the Frederick (MD) County Sheriff's Office. According to law enforcement officials, this scam is becoming more commonplace in Maryland and Virginia.
How it works:
A group of individuals, including women and children, act as stranded motorists on various roadways throughout the county. They will ask for money for gas, car repairs, or to get to a family emergency, claiming their wallet was stolen.
Some of the perpetrators appear to be businessmen and may even pose as diplomats. They convince the aiding citizen to go to an ATM and take cash out in exchange for jewelry or gold. The gold is stamped with 14k or 18k, and 'made in Italy.' The jewelry or 'gold' is fake!
The Sheriff's Office reports there is an active investigation pertaining to this scam.
What you can do
If you happen to see this scam playing out, or you believe you have witnessed such a con, please call 911 and report the incident to local law enforcement.
Stay alert!
If you believe you are being targeted by a scam, be cautious and don't give out any personal identifying information.
If you have any questions about scams, please contact Mike McGraw, Intelligence Coordinator, NIH Police at 301-496-9862 or [email protected].
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Helpful Tips
Do not lend your ID badge to anyone! -- lending out your ID badge is prohibited. The issuance of ID badges is based on strict identity proofing and the determination of one's suitability for a specific position classification. To do so is a criminal offense!
'e-QIP Tips for New Federal Employees' guide now available on the DPSAC website -- to help prospective employees, contractors and affiliates navigate the background investigation questionnaires (e-QIP) process. The site's
main page contains two links (one under 'What's New' and one under 'Background Checks' on the left navigation panel) that connect to this useful slide presentation.
ALT cards -- need to be returned to the IC ALT card coordinator -
NOT to the Division of Personnel Security and Access Control (DPSAC).
All Building 31 badging services -- Enrollment, Badge Issuance and Customer Service -- now offered at a single, convenient location in 1B03. All badging services in Building 31 are available between 8:00 a.m. and 5:00 p.m., Monday through Friday. DPSAC also offers Enrollment and Badging services in the South Lobby of the Clinical Center from 7:30 a.m. to 4:30 p.m. on weekdays.
Administrative Officers (AOs) who wish to obtain sponsor authority -- must complete the sponsor training (see:
http://www.ors.od.nih.gov/ser/dpsac/Training/Pages/administrators.aspx) and e-mail a copy of your signed certificate to the NIH HSPD-12 Program Office at
[email protected]. Upon receipt of the certificate, the Program Office will authorize the AO as a Sponsor.
Please note: ONLY individuals with an Administrative Officer role in NED are eligible to be HHS ID Badge/PIV Card Sponsors.
ICs that want to add Lifecycle Work Station (LWS) operators to the approved roster -- send a written request to Richie Taffet at: [email protected]. Your request should include:
- the new operator's name
- his/her Institute or Center (IC)
- his/her NED number
- the operator's e-mail address, building/room and phone number
- the hours of operation of the Lifecycle Work Station
Once Mr. Taffet has approved the request, he will forward the name(s) to
[email protected] to complete the approval process, add the name(s) to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.
Need to make changes to the LWS operator directories? -- drop an e-mail to Lanny Newman,
[email protected], and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).
If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-402-9755 to schedule an appointment with DPSAC, located in Building 31, Room 1B03 or in Building 10, South Lobby, Room 1C52.
If you work outside the Bethesda/Rockville area, contact your local badge issuance office. You can find contact information for all badge issuance offices at:
http://www.ors.od.nih.gov/ser/dpsac/Pages/contactinfo.aspx.
Know someone who should be reading DPSAC News? -- have the person contact Lanny Newman,
[email protected], and ask to be put on the mailing list.
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Q. The April 26, 2017 DPSAC News article about 'Not to Exceed' (NTE) dates stated that "NTE dates denote a specific ending date for a position." Is this accurate?
A. No. While it is true that the NTE date is an expiration date within the NED record itself, it denotes the date a person will be separating from the NIH, (it is not a specific ending date for a position, as was reported in the earlier DPSAC News article). In fact, someone new may be assuming the same position. A corrected version of this article was included in the April 26, 2017 DPSAC News
posted to the DPSAC website. Our apologies for any confusion this may have caused DPSAC News readers.
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NIH badging statistics from HHS as of April 28, 2017
Sponsored: 38,050 Enrolled: 36,877 Issued: 35,539*
*This figure represents 94.0% of individuals who have been sponsored.
Percentages may not add up to 100%, as they are rounded to the nearest percent.
Note: the Department reports weekly on the number of individuals who have been sponsored, enrolled and issued new HHS ID Badges for each OPDIV.
DPSAC News
reports the latest Departmental figures for NIH in the first issue published for that month.
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NED Training Schedule for FY'17
Description:
This course provides an overview of the NED Portal and the NIH business functions it supports from the perspective of a NED Portal user with the Administrative Officer (AO) or Administrative Technician (AT) role. Upon completing the course, students will have a solid working knowledge of the NED Portal and be able to perform the following tasks: Register/Activate, Update, Modify, Transfer, Badge Renewal, and Deactivate.
The course will also familiarize students with other aspects of the NED Portal so they can: set their primary SAC coverage using Preferences; determine the status of a person's ID badge and/or network account request; look up and view information in a person's NED record; and, utilize NED reporting capabilities.
Intended Audience:
New or relatively inexperienced NED Portal users with the AO or AT role.
Prerequisites:
Basic personal computer skills and experience with web-based computer applications.
Reasonable Accommodations/Interpreting Services:
For deaf or hard-of-hearing individuals requiring interpreting services, please enter your request online in the Interpreting Services System at least five (5) days before the start of the class.
If you want to make a request, or have any questions regarding this service, you may contact the ORS Division of Amenities and Transportation Services (DATS) Interpreting Team at (301-402-8180). Individuals who need other reasonable accommodations to participate in any of the Center for Information Technology (CIT) Training courses should let CIT Training know at least 5 days prior to the class.
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A biweekly e-newsletter from the Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.
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