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May 7th Adjournment Annual General Meeting

Message from President Dot Muir

At its April 3rd meeting the Board set Tuesday May 7th as the date of the Adjournment AGM. Start time is 2pm and two wireless microphones have been purchased for use at the meeting

On behalf of members I thank these Executive Officers: Georgia Munro--Vice President, Faye Morton--Secretary, Genevieve Hambalek--Treasurer, and Marcia McKay--Past President, for their work over the last 12 months. I also thank these Board Directors: Bob Bray--Communications, Susan Harder--Activities, Faye Morton--Membership and Sterling Campbell--By-Laws & Parliamentary Procedure, for their work these recent 12 months.

Information about each officer and director position is shown elsewhere in this newsletter to indicate which positions are open for election at the Adjournment AGM. Job descriptions from our bylaws are also shown.

On May 7th I will call the Adjournment AGM to order as its Chair. I will then establish quorum and move a motion, for consideration by the members at the meeting, to turn the gavel over to a non-Board member to act as Chair for the rest of the meeting.

Nomination forms are available at the Front Desk as are copies of the 8-page bylaws document dated April 28, 2021.

Dot Muir

President

Board of Director Positions - Bylaw Article 3

6 Positions - Two Year Term

Continuing until mid-2025

6 positions - Two Year Term

Mid-2024 until mid-2026

President: Dot Muir

Shall preside as Chair at all meetings of the Society.
Shall be an ex-officio member of all committees except the Nominating Committee.
Shall call Board of Directors meetings on a regular basis throughout the year.
Shall represent the Society in the community.

Vice President:

Open for election

Shall preside at meetings in the absence of the President.
Shall fulfill various duties as requested by the President.
Shall assume the Office of President when a vacancy occurs.

Secretary: Faye Morton

Shall record the minutes of all meetings and circulate to the Board of directors in a timely fashion.
Shall maintain an ongoing record of all meetings.

Treasurer:

Open for election

Shall maintain the financial records of the Society.
Shall present an Unaudited Statement of Accounts at the AGM showing income and expenditures and the disposition of assets of the previous calendar year.
Two signatures of four designated Executive Officers shall be eligible as signing officers for the Society.
Shall insure that reimbursements of reasonable expenses incurred by a member are paid in a timely manner.
The Board shall have the limited power to approve single capital expenditures to $5,000.

Director of Communications: Bob Bray

Be responsible for a Monthly Newsletter, Phoning Committee, newspaper announcements, advertising and any other business pertaining to communications with the membership and the public.

Director of Kitchen Liaison:

Open for election

Responsible for coordinating Kitchen volunteers, liaison with staff and any other business that may arise pertaining to food service through our kitchen.

Director of Activities: Susan Harder

Responsible for coordinating room allocations/time with new and existing activity coordinators and keeping in touch with coordinators, monthly activities calendar, and any other business that may arise pertaining to CRSCS activities.

Director of Membership:

Open for election

Be familiar with computers, responsible for up-dating Membership records on a data base, renewals and advanced sales of yearly memberships; for generating membership lists as may be required from time to time and for recruiting, scheduling and up-dating Front Desk Volunteers.

Director of Special Events:

Open for election

Responsible for Special Social events within the Centre which may include but not limited to: Pot Luck Dinners, entertainment, special speakers, film presentations, tours, etc., to be arrange in conjunction with the Directors of Activities and Kitchen Liaison. Working with a committee of volunteers to bring ideas to fruition.

Director of By-Laws & Parliamentary Procedure: Open for election

Responsible for keeping the Society By-Laws up-to-date and registered with the Society Act and providing guidance with procedural matters at meetings as they may arise.

Director of Fundraising:

Open for election

Responsible for Fundraising events in conjunction with Director of Special Events and a committee of volunteers, budgeting events, and for initiating civic, provincial and federal grant applications.

Director of Facilities:

Open for election

Responsible for insuring the physical facilities are kept clean, tidy and safe for the members use. Setting up equipment and/or re-arranging furniture as may be required from time to time. Working with a committee of volunteers.

Crib Tournament

The April crib tournament will be held in Jessies' Room on Thursday, April 25th at 11:00 am and probably going to 3:00 pm.

Entry fee is $10. All are welcome. Prizes will be awarded.

March Birthdays

On the last Friday of each month we celebrate members who have travelled around the sun once again. Cake served at 12:30 to dining room patrons.

Left to right it's Candy Fawcett, Ron Kujansuu, Terry Ramm, and Marilyn Dean.

Tax Preparation

Volunteer tax preparers from the Salvation Army will continue to be available during April in Jessie's Room from 10:30 until 1:30 on Wednesdays and Fridays, until Friday, April 26th.