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In This Issue


April 9 HPA South Clergy Cluster Meeting FCC Brownfiled


April 10-12 CEA Spring Rally


April 13-16 Clergy Retreat Norbertine Retreat Center Albuquerque


April 16 HPA North Clergy Cluster Meeting


April 17-19 CEA Women's Retreat LBCR


April 18 CYF Day at TCU


April 18 The Disguise of the Ordinary: Finding Spiritual Goodness  Hidden in Plain Sight, Stephanie Shepherd - Los Altos CC Albuquerque 


April 18  The Risks and Rewards of Fearless Preaching with Robin Meyers Albuquerque


April 20 TRA Border Clergy Cluster Meeting


April 20-23 Faith Forward Chicago, IL


April 23 Early Bird Registration Deadline for Summer Camps


April 23 CEA Big Country Cluster


April 25 TRA Assembly FCC El Paso


April 27 TRA Mountain Clergy Cluster Retreat Morning Norbertine Retreat Center, Albuquerque


May 1 TRA Elementary Camp Regular Registration Deadline


May 2 CEA Assembly FCC San Angelo

May 9 Reflections of Disciples History, Chalice Abbey

May 10 Mothers Day

May 11 
CEA CYF Conference Regular Registration Deadline

May 11-13 Clergy Spiritual Retreat at Ceta Canyon

May 13 MW Chi Rho Regular Registration Deadline

May 18 TRA Border Cluster

May 21 HPA North Clergy Cluster

May 23 HPTRA CYF Conference Regular Registration Deadline

May 25 Memorial Day

May 28 CEA Big Country Cluster

May 29 CEA Grand Beginnings Regular Registration Deadline

April 7, 2015

We hope you are recovering and resting from a phenomenal Easter for your congregations and for your families.  

Here is a video that might be useful when describing who we are as the Christian Church, Disciples of Christ.
Disciples of Christ Identity Statement by Melissa Smith (Beynon)
Disciples of Christ Identity Statement
by Melissa Smith (Beynon)

This weekend-April 10-12-CEA Spring Rally!
If you are registering late or have modifications to your roster  please email TJ York and carbon copy the 
Mission West office to notify them of your additions/changes.
You can download th full package .   This retreat is for 3rd to 5th Grade, 6th to 8th Grade, and 9th to 12th Grade and will take place at Circle 6 Ranch. Event costs are  $90 per person.  See the letter about the rally and please use the updated forms Arrival time is 9pm on Friday, April 10 and  Departure Time is 10 am on Sunday, April 12.


We look forward to seeing you there! 

The Disguise of the Ordinary: Finding Spiritual Goodness  Hidden in Plain Sight, 
Stephanie Shepherd - 
Class Date: April 18
Los Altos Christian Church, Albuquerque
Registration Deadline April 11th
With a nod to historical practices & a little creativity, we can find spiritual practices hidden in plain sight

Developing meaningful practices related to daily mindfulness, developing compassion, emboldening actions of justice (in ourselves, our spheres of influence, our neighbors, our world)

Stephanie Shepherd is a doubter, dreamer, and a hope-full feaster -- a pastor and community architect of The Eucatastrophe (The Euc) Christian Church (Disciples of Christ) in Fort Worth, Texas ( www.theeuc.com). Stephanie is bi-vocational; she's also a recruiter and project manager for a private investment firm in downtown Fort Worth. Prior to planting The Euc in 2007, Stephanie pastored and traveled vocational paths in the arts, advocacy and education in Minneapolis and Vancouver (Canada). Stephanie is passionate about finding Jesus in the unexpected, feasting in the whole of life, and the great leveling-field of the Table.

Registration Information:  Each event costs $75 per participant. A spouse may register for $15. This includes cost for the program and a light lunch.  Please register no later than one week prior to each event. (March 21, 2015 for the class in Abilene).

Contact the Mission West office to register or register online or c all 806-358-9590 or email   missionwest@ccsw.org; M ail payments/checks payable to:  Mission West,  2717 Stanley St. Ste A,  Amarillo, TX 7910.

For further course questions, please contact Charlotte Hoppe

This class is also in the fall at the Chalice Abbey in Amarillo, TX.  It was offered at FCC Abilene on March 28th. You can register online now!
Quick Links
Rescheduled Commissioned Minister Classes

Due to weather and a death in the family the two classes have been rescheduled.

Creating a Culture of Generosity, Bruce Barkhauer - Abilene From February 14 to August 29th

Reflections of Disciples History and Polity in Church,   John Imbler - Albuquerque From February 28 to September 12 
Churches seeking pastoral leadership
First Christian Church
Plainview, TX

Associate Minister of Youth and Small Group Development
First Christian Church, Perryton, TX

First Christian Church, Miami, TX

First Christian Church, Alamogordo, NM

Youth Minister
First Christian Church,
San Angelo, TX

First Christian Church
Canyon, TX

First Christian Church
Stinnett, TX

First Christian Church
Albany, TX

First Christian Church
Stratford, TX

Inquiries for more information should be directed to:
Lead Minister, Mission West

Congratulations to Brook Hollow Christian Church for the unanimous vote to call Pastor Penny Biddy and Pastor Chesna Riley as their co-pastors!
Where in the West is Charlotte? 
To see where Charlotte is traveling over the next few months, see our calendar page

The Mission West calendar is being added to daily.  Please email if you would like your event added to this calendar.
Prayer Requests
John Givens, pastor of Community Christian Church in Lubbock is home from the hospital.  Please continue to lift him up for healing during his recovery.

Prayers for retired minister Bill Hendrix, as he recovers from another heart episode late last month.
Tell us about your ministry
Please  Email Karakay with   your ministry stories and experiences by the 25th of each month to be included in future newsletters. 
Clergy retreat,  April 13-16 at the Norbertine Retreat Center in Albuquerque, NM.
Mission West is committed to providing support for pastors' spiritual lives in collegiate, nurturing clergy groups.  Twice annual retreats are offered around the geography. 

The next clergy retreat is schedule for  April 13-16 at the Norbertine Retreat Center in Albuquerque, NM.


Registration deadline was April 6th, however, contact the office today if you have not already registered. 

The first day, April 13, beginning after lunch, will be an optional silent retreat day.  Arrive at the retreat center for some silence, walking, praying and meditating in the high desert beauty.  Supper and breakfast will be provided, in silence.  At noon on April 14, silence will be broken with lunch on your own or with the group anywhere in Albuquerque.  Cost for the entire retreat, including the silent day is $200.


On April 14, the guided retreat will begin with an after lunch arrival at the center.  Supper will be the first group gathering with worship to follow before bed time.  Rev. Herb Lynsky, is our trained spiritual director for this portion of the retreat.  The retreat ends before lunch on Thursday, April 16.  

Cost for this portion of the retreat alone is $150.


There is a small cohort of ministers who have been attending this retreat for several years.  There is a lso room for more retreatants to join us. For more information about this retreat you may contact Charlotte via cell phone at 915-525-1209 or email her  choppe@ccsw.org .   To register on the Mission West website,  please follow this link.   Registration deadline is was April 6th. 

Reflections of Disciples History and Polity in the Church Today

May 9th in Amarillo from 9 am to 3 pm 

with Dr. John Imbler from Phillips Theological Seminary

Please don't forget to register for the May 9th class

"Reflections of Disciples History and Polity in Church Today"

with Dr. John Imbler from Phillips Theological seminary at 

The Chalice Abbey and Mission West office, 2717 Stanley St., Ste. A, Amarillo, Tx 79109. 

Class will begin at 9am and conclude at 3pm. 

Registration deadline is Saturday, May 2nd.  Contact the  Mission West office  to register by calling 806-358-9590 or  emailing  or register  online Event costs is $75 per participant. A spouse may register for $15. This includes cost for the program and a light lunch. Mail payments / checks payable to:  Mission West,  2717 Stanley St. Ste A, 
Amarillo, TX 7910.

Come and learn about all that makes up a Disciples Congregation, Including:


Structures of the Church: 

Theology and Ecclesiology

(The Design, Cummins, Osborn)

Regional and General Church

Ecumenical Church

 Structures of the Congregation: 

Elders, Diaconate, and Lay Leadership

(The Design)

Congregational governance - yesterday and today

Boards, cabinets, committees

 Orders of Ministry: 

Commissioned and Ordained

(Policies and Criteria, Williams, The Design, Yearbook)

Certification and standing

Ministerial ethics


People of the Table: 

Sacraments and Worship

(Cartwright, Harrison and Duke, Williamson)

Campbell and Stone

Worship practices


 This class has four items as required reading including:  

1. Disciples: Reclaiming Our Identity, Reforming Our Practice by Michael Kinnamon and Jan  Linn Chalice Press, 2009  from  Amazon  or from  Chalice Press
2. The Disciples: A Struggle for Reformation by D. Duane Cummins, Chalice Press,  2009  from Amazonor from Chalice Press.
3. The Design  from www.disciples.org and


John Imbler serves as Associate Professor of the History of Christianity and Disciples Studies at Phillips Theological Seminary. An ordained minister in the Christian Church (Disciples of Christ), Dr. Imbler serves on the regional ministerial commissions of Kansas and Oklahoma. Executive Vice President of PTS, he is also the seminary's director of Disciples of Christ ministerial formation. He currently is chair of the committee on Religious Understanding of Tulsa Metropolitan Ministry and sits on the board of United Campus Ministry of the University of Tulsa. A member of the American Academy of Religion, the American Association for Higher Education, and the Disciples of Christ Historical Society, he joined the PTS faculty in 1993.

In addition to numerous scholarly articles, he is the author of several books including:

  • 60 year history of Phillips Theological Seminary...
  • "Disciples of Christ Hymnody" article and biographical sketch on Daniel B. Merrick in The Canterbury Dictionary of Hymnology" ed. by J. R. Watson and Emma Hornby, 2013.
  • A Passion for Christian Unity, ed. (Chalice Press, 2009)
  • "The Council of Agencies" and "The Louisville Plan," in The Encyclopedia of the Stone-Campbell Movement, ed. Douglas A. Foster, et. al. (Eerdmans Publishing Co., 2005)
  • "Disciples of Christ Colleges, Universities, and Seminaries," in Religious Higher Education in the United States: A Source Book, ed. Thomas Hunt and James Carper (Garland Publishing, Inc., 1996), 
  • Discerning the Call: Advancing the Quality of Ordained Leadership, co-edited with Linda Plengemeier (Chalice Press, 1992)
  • Beyond Buffalo: Alexander Campbell on Education for Ministry (Disciples of Christ Historical Society, 1992) 
  • BA, Butler University, 1967
  • MDiv, Christian Theological Seminary, 1971
  • STM, Christian Theological Seminary, 1981
  • DD, Columbia College, 1987
  • DMin, Phillips Theological Seminary, 2013
This class is also offered on September 12 in Albuquerque at Los Altos Christian Church and 
o n October 24 in Abilene at the First Christian Church.
Updates on Area Assemblies
Plans for spring Area Assemblies have been put on hold as conversations continue with each Area board and council as to how to share in the business of the Areas, while visioning new ways to do ministry together. 

An annual meeting for each Area is important for member congregations to be able to participate in ministry decisions and will be announced sometime in 2015.  Most likely the Area annual gatherings will be held in conjunction with some other education or ministry gathering.  We will make Area business and governance reports available on the Missions West website,  missionwestccsw.org. Watch our newsletter for future announcements, or share your ideas with each Area Moderator:

Central Area - Greg Porterfield -  greg735@gmail.com
High Plains Area - Dick Snyder -  amaslim@aol.com
Tres Rios Area - Patrick Crocker -  arkhanon@yahoo.com

Christian Church leaders hopeful with possible changes to Indiana Law

Christian Church leaders hopeful with possible changes to Indiana law

Contact: Cherilyn Williams, assistant vice president of marketing and communication  |  cwilliams@disciples.org

April 2, 2015, 3 p.m. EDT

Christian Church leaders hopeful with possible changes to Indiana law

"We are hopeful," said General Minister and President Sharon Watkins. "After a painful week of hard decisions, we are hopeful that the proposed changes to SEA 101 announced in this morning's press conference will be enacted in order to ensure the promised protections for both Hoosiers and their guests."

Watkins conferred with other church leaders by phone this morning with the result that, should the law be enacted quickly, Moderator Glen Miles and Watkins will recommend that the General Board revisit its earlier decision regarding the 2017 General Assembly.

The General Board of the Christian Church (Disciples of Christ) voted unanimously on Tuesday night, March 31, to seek a new venue for the 2017 General Assembly previously scheduled for Indianapolis. The vote was in response to the new Indiana law, SEA 101, commonly known as the Religious Freedom Restoration Act. The board is comprised of leaders from across the United States and Canada.

The Christian Church (Disciples of Christ) affirms and supports religious freedom. It is, in fact, a core principle of its heritage. The Church is strongly committed to fairness and equality. The board has concern that there is a risk of having members and others experience discrimination under the original law. Frequently asked questions

"This city has been home to our headquarters for at least eight decades so our roots here are deep," said Watkins. "We want to be able to welcome our members here." Full statement to the Church following General Board meeting


  • On March 25, leaders of the Christian Church sent a letter, signed by Disciple Home Missions President Ron Degges, Division of Overseas Ministries Julia Brown Karimu, and General Minister and President Sharon Watkins, to Governor Mike Pence that the Disciples would consider changing the venue of the 2017 General Assembly away from Indianapolis.
  • On March 26, Governor Pence signed SEA 101 into law.
  • In a series of conference calls March 28 through 31, elected leaders of the denomination met by conference call to discuss options.
  • On March 31, the General Board unanimously voted to seek another venue since the law had not yet been repealed or remediated.
  • On April 2, the Indiana House and Senate leaders held a press conference at the State House to announce potential changes to clarify Indiana laws re: discrimination.

For more information about the Christian Church (Disciples of Christ) please see the Disciples.org website.

Sharon was also on NPR on April 3, 2015, click here to listen to the NPR story.


8ers "Created to Be Me Camp" Early Bird Registration Deadline is April 15th

Eighter's will be held in Athens at Disciples Crossing this Year.  It is July 5-11. "Created to Be Me" Camp, 8'ers is designed to teach campers about spirituality and sexuality through a wonderful Christian curriculum and is only available to those who have completed the 8th grade this year.  Parents will receive detailed information about each day's topic and theme after they enroll their camper in the session. 


Disciples Crossing Summer Camp registration opens March 15th!  

Early Bird deadline:  April 15th $385 

Regular Price deadline:  May 15th $415

Late Registration deadline:  two weeks before your event begins June 28th $455


If you would like to know more about CLER Ministries, please visit their website at http://clerministries.org.    

Enjoy the video below filmed in 2011 in at Camp Mary Mac in Sharpsburg, MD on of the camps of the Christian Church Capital Area (which is the regional manifestation of the Christian Church (Disciples of Christ), serving over 48 congregations in Maryland, Delaware, District of Columbia, Northern Virginia, and West Virginia.) 

"Created to Be Me" - a unique summer camp experience for soon-to-be ninth graders



Central Area Women's Retreat April 17-19 

Greetings pastors, church leaders, and faithful servants!  

I am Beth Dukes from First Christian Abilene and have been a women's retreat attendee for the past 3 years.  I am trying to generate interest and attendance to the Central Area Women's Retreat and created a promotional video for you to use with your churches.   The promo video is now able to be shared amongst your women's disciple groups, life-groups, Sunday school classes, leadership retreats, in all of your church services and anywhere else you deem necessary to get the word out!  PLEASE share (I'm not a professional, but I did work hard on it!).  I want every single church to be represented!  If you need help in showing this, please let me know...I will help in any way I'm able.    

Look at the Sundays in your church calendar and determine when you will show it: 
April 12th -- Show video one last time and collect last minute registrations. 
April 17-19 -- WOMEN'S RETREAT  

Register securely online at:  centralareawomensretreat.com or 
use this specific link here:  ONLINE REGISTRATION HERE

REGISTRATION TO PRINT OUT can be found by clicking here

Make checks payable to: Central Area Women's Retreat
If mailing registrations, mail to Central Area Women's Retreat
2802 North 1st St. 
Abilene, TX 79603

--Above is the link that will take you directly to youtube (where the video has been exported)
--There is background music playing, so caution with the volume if you're at work :)
--Please test your settings and HOW you will play this before you share with other women.  Use full-screen, turn up the sound, if it's a large group, put a microphone near your computer's speaker, etc...
--there are two deaf women featured in this video that attended the retreat two years ago.  One may be difficult to understand...she is saying, "The retreat is a safe place to let it all out...sometimes we hold things in and hold it in, but that's not good, we have to let it all out."


2015 Central Area Women's Retreat at 

Lake Brownwood Christian Retreat on 

April 17-19, 2015.  


The theme for this year's retreat is "Caution: Women at Work".  The scripture reference for the weekend is Philippians 2:13 - "...for it is God who works in you to will and to act in order to fulfill his good purpose." 


We are excited and honored to have Dr. Rev. Dawn Darwin Weaks as our keynoter.


Join us for a weekend of discovery and spiritual renewal. 


Registration Fee: $110   

Saturday Only:   $75  


If you pay by credit card online there is an additional 2.9% +$0.30 fee to do so.  You may also send in a check.


You can view more detailed information at their website: http://www.centralareawomensretreat.com/


We look forward to spending a rewarding weekend with you!  


Anita Beal
Central Area Women's Retreat
Committee Chairperson/Coordinator

Clergy Retreat, May 11- 13 at Ceta Canyon
Another Clergy Spiritual Retreat

If you cannot make the clergy spiritual retreat in April, consider joining us on May 11-13 at Ceta Canyon Retreat Center3720 FM 1721, Happy, TX, at Cline Lodge. Cost is $150 to attend.


It is important to Mission West to provide clergy an opportunity to separate out 48 hours from their busy  schedules to find renewal through exercises

 led by a trained Spiritual Director, David Hargrave, and the fellowship and  support of colleagues in ministry.  

Please also mark your calendars for the fall retreat on October 12-14.  


If interested, contact the Mission West office for more information or to register.  Call 806-358-9590, email, or register online.  For further questions, Charlotte Hoppe at choppe@ccsw.org

Status of Healthcare  


Reimbursement for Clergy.    

Summary of IRS Notice 2015-17

On March 3rd news broke of IRS changes that affect the insurance reimbursement possibility that ended under ACA.  Included are some key highlights from Mike Hunter of FCC Midland.

Summary of IRS Notice 2015-17      Status of Healthcare       Reimbursement for Clergy


The highlights:

  • Employers can reimburse health insurance premiums on individually purchased policies pre-tax through June 30, 2015.
  • Employers with fewer than 50 full-time equivalents don't have to file IRS Form 8928, even if they did have ACA violations in 2014. Employers with more than 50 full-time equivalents need to report their violations on Form 8928, but can seek relief for these violations on the Form 8928 if they can demonstrate reasonable cause for the violations and take steps to remedy the violations within 30 days of discovering them.
  • By June 30, 2015, employers must stop paying for or reimbursing individual health insurance unless they have just one employee. After that date, ACA penalties will be incurred if health care reimbursement arrangements are continued.
  • If employers have only one employee, they can continue reimbursing health care premiums on a pre-tax basis, even past June 30, 2015.
  • Employers who have more than one employee and are not in a bona fide group plan but want to continue to help pay insurance costs need to change the way this is done after June 30, 2015, to avoid penalties. The way to do this is to increase salaries to cover health care premiums without requiring that the salary increase be used only for that purpose.
  • Employers should also consider amending their 2014 payroll reports and W-2s to treat reimbursed health care insurance premiums as non-taxable.
Here is a link to a recent blog article.

Guidance on the Application of Code ? 4980D to Certain Types of Health Coverage Reimbursement Arrangements Notice 2015-17.
Personal Finance: Making More with What you Have (Online Course)

Low-Cost Self-Paced Online Course: 

"BB-02 - Personal Finance: 

Making More with What You Have"

by Bill Anderton


Learn why building a household budget is both biblical and practical. Discover ten "economic rules" that will lower your anxiety about money and help you build the capacity to practice generosity.


This course consists of three video lectures that are delivered online via video-on-demand streaming.


Click here for more information about this course.


This course is suitable for any individual who wishes to register to learn sound personal finance practices.


ALSO, this course can be used in group settings such as small-group studies.


For a limited time, this course has been given a special low price of $9.95 per student. Normally $49, this course has been given a special low price to make the course more accessible to all members of the Church.


Register and you can immediately begin to view the videos and use the course materials. Come and go into the Virtual Classroom as often as you wish for 90 days.

Click here to register online NOW! It only takes a couple of minutes.

 Course Instructor

This course is taught by Rev. Bruce Barkhauer, Director of The Center for Faith and Giving, a ministry of the Office of General Ministry and President (OGMP) of the Christian Church (Disciples of Christ). The Center for Faith and Giving exists to create a culture of generosity across the life of the whole church. Its mission is to encourage and promote the understanding of stewardship as a faith discipline and life practice in response to a generous God.

About "BB-02 - Personal Finance: Making More with What You Have" 


This course explores the relationship between Paul's question to Timothy "How can a person manage God's Church if he/she cannot manage his/her own household?" and ten economic principles to guide you in building the capacity for generosity. The core activities center around both constructing a household budget and examining our relationship with money. Participants will gain a biblical foundation for why personal finance matters in the life of an individual (or family system) as well as acquiring tools that will lower anxiety and increase the capacity for generosity. The material lends itself well to a small group study and serves as a primer for more in-depth conversations about money and society. The material is presented in three sessions can be presented in a group setting as either a three-part study or be completed in a single session of approximately two and half hours.

Click here for more information about this course.

You and your congregation are encouraged to promote General Assembly attendance this month, during your gatherings. 


Remembering the saints

General Assembly organizers are planning to remember those who have passed away since the last assembly. Assembly goers are invited to bring a copy of a photo (4x6 or smaller) of anyone from their church who they would like to add to the wall. Names on paper (also 4x6 or smaller) may also be posted.  Volunteers can direct you to the wall when you arrive onsite at the assembly. 
Please note:  Photos and notes must be brought by assembly attendees for posting and cannot be mailed. Submitter of photos must remove them by on the last day of the assembly or the photo will be destroyed. 

There is a collection of videos, logos, downloadable bulletin inserts, newsletter "blurbs" and more available for you on the ga.disciples.org/promotion page. 

There is even a two-sided flier that can be converted to a paper airplane to add a little fun.


All Group RSVP Deadline was March 1st
If you have not already, please send in your Group RSVP Form and $75 per person to Brazos Condra at FCC Abilene for the Albuquerque Trip.  We only have a few spots left in Albuquerque. The Nashville Trip is already closed due to having more than 250 registrations.

Individual Registration Forms and remaining $200 per person are due by June 1st. 

We are asking our congregations to help us meet our congregation members and neighbors that could use our help.  Please download the  form for congregation and homeowner permission form to provide a service and share within and outside of your communities.

For more information visit the web site at: http://www.disciplesummermission.com  

The Risks and Rewards of Fearless Preaching with Robin Meyers  
April 18th in Albuquerque
We want to emphasize that this day is not only for preachers. The day will include discussion about how congregations can better support, encourage, and engage "Fearless Preaching" to build congregational vitality. 

Please don't hesitate to reply or call if you have questions.
Thank you!
The Rev. Dr. Donna L. McNiel
Executive Director
New Mexico Conference of Churches
We've Moved!
1019 2nd St. NW
Abq, NM 87102

Phone:  505-243-6234
FAX:  505-243-6711

CYF Day at TCU is April 18


Dear CYFers and CYF Sponsors:

Hello from TCU! CYF DAY at TCU is coming soon. This year's event will be held in conjunction with the TCU baseball game on April 18. The TCU Horned Frogs will take on the Santa Clara University Broncos. This game promises great excitement as the Horned Frogs once again hope to return to the College World Series.

Game time is 4:00 p.m. Pre-game activities will take place at University Christian Church (next to the TCU campus) beginning at 1:30 p.m. Parking is available at UCC for those who desire. 

Schedule of Events
(At University Christian Church, snacks provided)

 Campus tours  

 1:30 p.m. and 1:45 p.m.

 Welcome program and door prize drawing

 2:25 p.m.


 2:45 p.m. until 3:30 p.m.

 The Game

 4:00 first pitch at Lupton Stadium


Ticket Information
Tickets for the game are complimentary and available by clicking here. Food is available for purchase at the baseball stadium. Baseball tickets are general admission (which includes the Grass Hill area located down the right field line; groups may want to bring blankets for seating). Please reserve your tickets by April 10. Tickets are available for pickup at UCC until 4:00 pm.

We very much look forward to seeing you in Fort Worth on April 18. It's going to be a great day!

All the best,
Dr. Jim Atwood

2015 Camp Information Early Bird Registrations deadline is April 23rd

It's time to start registering for camp!  We are excited to see what God has in store for us this year through our youth and outdoor ministries.


In this packet you will find:
  • Guidelines for registrations
  • Grid for post mark deadlines, costs, and who to make checks payable
  • What to do in your congregation
  • Postmark Deadline for Registration & Payment Policy
  • Refund Policy
  • Director Contact Information
  • Campground Information
  • What to Bring and Not Bring to Camp
  • Roster Registration Forms
  • Camp Registration Forms
  • Camp Flyers (in separate downloads listed below in the grid)


                                 Guidelines for Registrations


We are continuing with roster registrations as they 

have proved helpful in simplifying the registration process for our churches, campers, parents and staff.   Rosters will be filled out and sent into the Mission West office in accordance with the deadlines listed in the grid below  Campers will still fill out registration forms and turn them into you, the local church, but instead of mailing them into

 the office, you or your representatives will bring them to the event.  Your church is financially responsible for the number of participants you sign up for on your roster.  


It is the preference for the roster registrations to be sent

digitally in the xls spreadsheet, then sending 
a paper copy along with payment to the office.  Payment must reach the office within postmark deadline to be eligible for that tier of payment. Please be sure to make

checks payable to the area hosting the  event.  


Below you will find the event dates, type and location of each camp, the appropriate grades associated  with each event, postmark deadlines for early bird, regular 

registration,  late registration, and who the check should be
 payable to. 

, April 23rd and To be eligible 
Please note that the early bird registration deadline is 
for this tier  you or your congregation must pay 1/2 down .




Grid for post mark deadlines, costs, and who to make checks payable


TYPE/Location (Click to download flyer)


(just completed)

Early Bird Price  (Must pay 1/2 down)


(Full Amount Due)


(Full Amount Due)

Check Payable to

June 8-13

CEA CYF Conference, LBCR

9th to 12th Grades

$350 by April 23

$380 by May 11

$405 after May 12

Central Area

June 10-14

Mission West Chi Rho Camp, LBCR

6th to 8th Grades

$310 by April 23

$335 by May 13

$380 after May 14

Mission West

June 17-20

TRA Elementary Camp, BRCL

1st to 5th Grades and their Families

$250 by April 23

$275 by May 1

$300 after May 2

Tres Rios Area

June 21-26

HPTRA CYF Conference, BRCL

9th to 12th Grades

$320 by April 23

$345 by May 23

$370 after May 24

Mission West

June 26-28

CEA Grand Beginnings, LBCR

4 years old to 3rd Grades with Parents or Grandparents

$100 by April 23

$125 by May 29

$150 after May 30

Central Area

July 6 -10


3rd to 5th Grades

$300 by April 23

$325 by June 15

$350 after June 16

Central Area

July 13-17

HPA JYF Camp, Ceta Glen

3rd to 5th Grades

$320 by April 23

$345 by June 22

$370 after June 23

Hi Plains Area


All adult & steward registration forms must be sent into the office & received by the regular registration deadline to ensure annual background checks are completed & that the individual has completed child abuse awareness training in the last two years.

What to do in your congregation

Please make copies and distribute them to all eligible youth in your congregation/community.   Procedure for registration is as follows:

  1. Publicize event well in advance by posting/mailing flyers and related materials.
  2. Hold a camp Sunday promotion in your congregation.
  3. Each student  must complete a registration form, a medical form with release, copy of their insurance card, camp covenant and release.
  4. Sponsors and Stewards must complete a registration form, a medical form with release, copy of their insurance card, camp covenant, release, 3 references (one being a pastor or board chairperson from the sponsoring congregation), Code of Ethics and Rules for Camp Stewards/Sponsors, and background check form.  All adult and steward forms must be received by the regular registration deadline to ensure annual background checks are completed and that the individual has completed child abuse awareness training in the last two years.
  5. Please send roster registrations along with proper remittance to the Mission West office at 2717 Stanley St., Ste. A, Amarillo, TX 79109 by the postmark deadlines.  Make event checks payable to who is hosting the event (See Grid attached in this letter).
  6. Keep the original camper registration forms and insurance cards and take them to camp with you and deliver them at the registration table.  
  7. Notify event director(s) directly for any late registrations.   The director must confirm acceptance after the regular registration deadline. 

Post Mark Deadline for Registration & Payment Policy

  • All roster's and payments are to be postmarked by the postmark deadlines. 
  • In order to receive the early bird discount, at least 1/2 of camp fees per person must be postmarked and paid by Thursday, April 23, 2015.
  • If a church or individual sends in their roster, without payment after the postmark deadline for any tier, the next tier fee's will be assessed per registrant. 
  • Individual directors do not have the authority to wave this fee. 
  • Roster Registrations may not be accepted after the postmark deadline at the discretion of the director.

 Refund Policy

  • 100% less $25.00 for medical emergency cancellations up to the beginning hour of the rally/retreat/camp or with 7 days advance written requests;
  • 50% less $25.00 after the beginning hour of rally/retreat/camp for medical emergency cancellations only.
  • No refunds for non-emergency cancellations after the beginning hour of rally/retreat/camp (i.e., no shows).
  • No refunds or proration will be granted if a child/parent or adult decides to cut a camp short -whether the decision is made before, after, or during a rally/retreat/camp starts.
  • If the camp decides that a child must go home due to illness or some other condition, up to the midpoint of camp, fees may be prorated with a cap of 50%. After the midpoint of camp, no refund will be granted.


This policy has been established because the camp programs incur costs in planning for any child or adult to be present at the camp.  Food is purchased ahead of time as well as supplies for crafts and other events. Mission West/Areas are charged for every meal and night's stay per person enrolled.


For questions or concerns specific to these events, please contact the director listed on the event flyer for the specific event.  For questions or concerns regarding other issues related to youth ministry or our Mission West/Area camping program, please contact Karakay S. Kovaly or a member of your Children and Youth Ministry Committee or Outdoor Ministry Committees.


We look forward to your participation!

Association for Disciple Musicians event to take place 
June 23-28 at William Jewell College in Liberty, MO
Greetings, Regional Ministry Partners!  Among the many Disciples hats I wear I am pleased to be serving on the planning committee for this year's Association for Disciple Musicians event to take place  June 23-28 at William Jewell College in Liberty, MO.  Registration information is already on the DHM website, with more being added to the ADM Facebook page.  A paper flier will be in the mail to local churches in March.


Would be so kind as to disseminate the attached flier to your congregations and through other communications channels you have with your pastors and church leaders?  We feel this is a quality event and worthy of consideration for musicians, ministers, and other worship-and creative-minded individuals.  It is scheduled a month away from general assembly, so this may be a nice alternative for staff who may be looking for something geared more toward musicians.


Thank you for whatever you can do to get the word out.  Let me know if you have any questions.  Blessings, and have a wonderful week.


Please note below the new address and phone numbers for my office.  Thank you.
Kirby Hughes Gould, Vice-President
Christian Church Foundation
6101 Nall Avenue
Mission, KS  66202
816-665-8446 cell
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Mission West | missionwest@ccsw.org | www.missionwestccsw.org
2717 Stanley St. Ste A
Amarillo, TX 79109