REST AREA CONVERSIONS ADD TRUCK PARKING SPACES ON I-29 & I-35

Following a summer of construction, the former rest areas at Lathrop (I-35 South) and Dearborn (I-29 South) reopened in early November as truck parking facilities with vault-style restrooms.

At Lathrop 20 parking spaces exist where there had been eight. At Dearborn, an additional 14 spaces increase available spots to 37.

Timing of TVRs crucial to fleet compliance

Carriers who add a new unit or who transfer a plate from an existing unit to a new unit may obtain a 45-day temporary vehicle registration (TVR). This allows the carrier to place a power unit into operation prior to final approval of supporting documents and issuance of a credential.

The timing of the TVR is crucial. If a carrier allows a TVR to expire without providing all required documents and paperwork, their entire fleet may be suspended.

MoDOT will not extend a TVR for an unreleased title or because a carrier cannot obtain a Form 2290 during the annual IRS maintenance shutdown.

Once the supplement to add the new power unit is closed, MCS may extend an existing TVR to cover the time it takes to ship the new license plate to the carrier.

IRS Form 2290 visible stamp required

During a recent Heavy Vehicle Use Tax review, MoDOT learned we must be more exacting of the paperwork accepted from Missouri-based carriers. In particular, the IRS Form 2290 must be both date-stamped and bear the Internal Revenue Service’s e-file mark.

When uploading Form 2290s, ensure the document features both the date and IRS e-file logo stamps. If the marks are not visible, MoDOT cannot accept the form as proof of Heavy Vehicle Use Tax payment.

PLAN FOR IRS ANNUAL MAINTENANCE SHUTDOWN

The Internal Revenue Service annual maintenance shutdown typically occurs from late December to mid-January. During this time, IRS processes no forms. Consider filing an IRS Form 2290-Heavy Vehicle Use Tax and completing payment by Dec. 1.

The annual IRS closure is not accepted as a reason to waive late renewal fees for IRP registration.

FMCSA narrows scope of emergency declaration exceptions

Effective December 12, 2023, emergency declarations issued by authorized officials or FMCSA only allow for an exemption to Parts 395.3 and 395.5-maximum drive time for property and passenger carriers Similarly, tow trucks providing direct assistance during an emergency when a request has been made by a Federal, State, or local police officer to move wrecked or disabled motor vehicles will only be exempt from 395.3-maximum drive time for property carriers.

Regional emergencies issued by the governor of a state, their authorized representatives, or FMCSA shall not exceed 14 days or when direct assistance in providing emergency relief has concluded, whichever is less. Local emergencies issued by Federal, State or local government shall not exceed 5 days or when direct assistance in providing emergency relief has concluded, whichever is less.

Emergency declarations issued by the President of the United States will continue to allow for an exemption to Parts 390-399 for up to 30 days or when direct assistance in providing emergency relief has concluded, whichever is less. Residential heating fuel shortages as declared by the Governor of a State will also continue to allow for an exemption to Parts 390-399 for up to 30 days. This exemption can be extended an additional 30 days up to two times, totaling 90 days.

LINK : Federal Register - Applicability of Emergency Exemptions

What you need to renew December-expiring license plates

Here's how to continue the process of renewal for your International Registration Plan apportioned license plates:

Before filing a renewal

Ensure the biennial MCS 150 is current and on file with the FMCSA at www.safer.fmcsa.dot.gov
Verify that business filings with the Missouri Secretary of State are in good standing.
Verify that UCR and IFTA accounts are up-to-date.
Ensure all outstanding supplements in IRP are paid and closed. Outstanding invoices that have set ANY program to delinquent or non-compliant status must be paid before a renewal application is opened.

Gather the following documents in an electronic format. (e.g. PDF, JPG, etc.)

Reporting of actual miles traveled from July 1, 2022 to June 30, 2023
A 2022 personal property tax receipt listing all vehicles. If applying after Dec. 31, a 2023 receipt is required.
Submit a Heavy Vehicle Use Tax receipt (IRS-Form 2290) for July 2023 through June 2024.
NOTE - The Internal Revenue Service annual maintenance shutdown typically takes place from late December to mid-January. During this time, no forms are processed. Consider filing an IRS Form 2290-Heavy Vehicle Use Tax and completing payment by Dec. 1. The annual IRS closure is not accepted as a reason for late renewal of IRP registration. IRP registration renewal is not granted without a 2290 receipt.

Apply for renewal by logging into your MoDOT Carrier Express account at www.modot.org/MCE

Visit www.modot.org/UsingMCE to watch tutorial videos on filing an account renewal online.
Monitor the Customer Dashboard to verify when documents are processed. There's no need to wait for our office to open!
Complete invoice payment by the December 1, 2023 deadline.

IRP renewal docs are reviewed in the order they were received.

When you complete your upload of all IRP apportioned plate renewal documents, your packet of information heads to the back of a checkout line of sorts for review.

Review is not automated. Agents look at each account and every document to verify completeness. That means that when many carriers submit at the same time, say the week of a deadline, it could take more than a workday for MCS to issue a cab card.

We encourage you to submit the full array of documents as soon as possible. Though many carriers like to complete the renewal process in one visit, if you have documents, but not the payment, load the docs and log in later to pay. Carriers can pay anytime in the process once the supplement is invoiced.

Plates that are not renewed must be returned following the expiration date.

MoDOT MCS

830 MoDOT Dr.

P.O .Box 270

Jefferson City MO 65102-0270

We give all callers the time and assistance they need.

We promise when it is your turn, to speak with us, you'll get the same level of attention.

RENEWAL AND FILING CALENDAR

NOVEMBER----------

15 - Intrastate Operating Authority - File a renewal application by this date to receive 2024 decals by January 1.

20 - IFTA - Annual license and decals mailed to accounts in good standing starting this week.

23 - MoDOT - Offices closed in observance of Thanksgiving Day.

24 - State of Missouri - Offices closed by order of Governor Parson.

30 - IFTA - Contact MoDOT MCS if your account is in good standing but you have not received a 2024 IFTA license and decals.

DECEMBER----------

1 - IRP - Carriers with plates that expire Dec. 31 must pay renewal fees by this date.

25 - MoDOT - Offices closed in observance of Christmas Day.

26- IRP - The typical start of the annual Internal Revenue Service maintenance shutdown.

31 - 2023 OSOW Blanket permits expire

31 - 2023 IFTA license expires

31 - 2023 Intrastate Authority stickers expire

31 - December 2023 IRP apportioned plates expire

JANUARY

1 - IRP - The last day to apply for renewal of apportioned license plates that expire March 31. Late fees apply after this date.

1 - UCR - Enforcement of 2024 UCR begins. Also, no IRP or IFTA renewal activity can proceed without 2024 UCR completion from this date forward.

1 - MCS - MoDOT offices closed in observance of New Year's Day.

In-person visits require appointments

In the rare event that your transaction cannot be completed through conversation and email, please note that in-person visits with an agent require an appointment.

For an appointment , send an email with the subject line "In-person appointment" to contactMCS@modot.mo.gov” or call 1-866-831-6277 and choose Option 7.

Appointments are taken up to 30 days in advance of the visit date. A limited number of appointments are available each work day.

MODOT CARRIER EXPRESS WEBINARS

Join us for FREE classes that help you become - and remain - compliant in credentialing and permitting programs.

All sessions are held online through Microsoft Teams unless otherwise indicated.

CREDENTIALING AND PERMITTING

IFTA

PROCESSING QUARTERLY TAX RETURNS IN MCE

Jan. 16 - 9 to 10:30 a.m. - Click to enroll

April 16 - 1 - 2:30 p.m. - Click to enroll

PROCESSING ANNUAL TAX RETURNS IN MCE - For IFTA annual filers only

Jan. 17 - 9 to 10:30 a.m. - Click to enroll

IRP

PROCESSING APPORTIONED PLATE RENEWALS AND SUPPLEMENTS (TRANSACTIONS)

Dec. 13: 1 - 2:30 p.m. - Click to enroll

OVERSIZE OVERWEIGHT PERMITTING

PROCESSING SINGLE TRIP AND BLANKET PERMITS IN MCE

December 13, 1 - 3:30 p.m. - Click to enroll

March 12 - 9 to 10:30 a.m. - Click to enroll

SAFETY & COMPLIANCE

ONLINE TRAINING SESSIONS

Offered in a 4-day format, with each day dedicated to specific regulatory parts.

Each day's session is scheduled for 9:30 to 11 a.m., Central Time.

Jan. 8 - Part 395 - Hours of Service - Click to enroll

Jan. 9 - Part 391- Driver Qualification - Click to enroll

Jan. 10 - Part 396 Vehicle Maintenance - Click to enroll

Jan. 11 - Part 382 - Drug and Alcohol - Click to enroll

Classes with low registration rates may be canceled and only those registered will be notified.

Visit www.modot.org/safety-credentials-training for MCS' training schedule.

Dates to Note

MISSOURI STATE HOLIDAYS

MoDOT Offices Closed

2023

Thurs., Nov. 23 - Thanksgiving Day*

Mon., Dec. 25 - Christmas

*Fri., Nov. 24 - State offices closed by order of Governor Parson.

2024

Mon., Jan. 1 - New Year's Day

Mon., Jan. 15- Martin Luther King, Jr. Day

Mon., Feb. 12 -Lincoln's Birthday

Mon, Feb. 19 - Washington's Birthday

Weds., May 8 - Truman Day

Mon., May 27 - Memorial Day

Weds., June 19 - Juneteenth

Thurs., July 4 - Independence Day

Mon., Sept. 2 - Labor Day

Mon., Oct. 14 - Columbus Day

Mon., Nov. 11 - Veterans Day

Thurs., Nov 28 - Thanksgiving Day

Weds., Dec. 25 - Christmas Day

OSOW HOLIDAY RESTRICTIONS

During these periods, oversized loads are not allowed to use Missouri highways.

2023

Thanksgiving - Nov. 22 - Nov. 27

Christmas - Dec. 24 - Dec. 26

2024

New Year's Day - Dec. 31 - Jan. 2, 2024

Memorial Day - May 26 - 28, 2024

Independence Day - July 3-5, 2024

Labor Day - Sept. 1-3, 2024

Thanksgiving - Nov 27 - Dec. 2, 2024

Christmas - Dec. 24- 26, 2024

Restricted periods begin at noon on the first day and end 30 minutes before sunrise on the last day.

MoDOT Motor Carrier Services

1-866-831-6277

ContactMCS@modot.mo.gov

www.modot.org/mcs

Connect with MoDOT