November 2022

Hubbard selected as Director of

MoDOT Motor Carrier Services

Aaron Hubbard, who served MCS in a variety of capacities from agent to administrator, was named director of the division Oct. 1. 

 

Prior to joining MoDOT, Hubbard managed private sector trucking operations including over-the-road, less-than-truckload and intermodal container transportation.



He brings a unique perspective that complements the challenges faced by both the industry and regulatory bodies. 


Aaron's family includes his wife Candice, two daughters and a son.

Pre-employment investigations for drug and alcohol program violations

On Jan. 6, 2023, the FMCSA Drug and Alcohol Clearinghouse will contain three years of data. Employers of CDL drivers must conduct previous employer drug and alcohol inquiries through the clearinghouse .Manual inquiries will no longer be acceptable.


The clearinghouse contains information only about drivers employed by FMCSA-regulated employers. If a prospective employee was employed by an entity regulated by a DOT agency other than FMCSA (e.g. the federal railroad, transit or aviation administrations) during the three -year time frame, employers will need to directly request drug and alcohol violation information from those DOT-regulated employers.

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Voters approve amendment legalizing recreational use of marijuana. What does that mean for CMV drivers?


Legal sale of marijuana products could begin as early as February 2023 following the passage of Amendment 3 in the recent statewide elections. Does this development change the treatment of marijuana use under federal regulations for CMV drivers?


According to the FMCSA, it does not.


Marijuana and marijuana products continue to be classified as Schedule I controlled substances. Under the FMCSRs, a person is not physically qualified to drive a CMV if they use any Schedule I controlled substance.


In addition, the FMCSRs prohibit a driver from being in possession or under the influence of any Schedule I controlled substance while on duty. Carriers must not permit a driver to be on duty if they possess, are under the influence of or uses a Schedule I controlled substance. Legalization by a state does not modify the USDOT drug testing regulations.


Legalization by a state also does not negate a positive drug test. Medical Review Officers do not verify a test as negative based on a physician's recommendation of cannabis use or based on a state's legalization of marijuana.


WEB RESOURCES

FMCSA - Medical Qualification FAQs

USDOT - DOT Medical Marijuana notice

USDOT - Office of Drug and Alcohol Policy and Compliance notice

Take EXTRA care around snowplows this winter

Every year, MoDOT asks travelers to take extra care when driving near snowplows. This year, there's an urgent reason to take that advice to heart. We need every plow operator we have to remain safe and able to fight the flakes.


The department is nearly 30% below the staffing level needed to cover more than one full shift during a statewide storm. During the first statewide storm on Nov. 13-14, there were not enough employees to fill all the trucks on the second shift. That's despite extensive recruitment, requiring many office employees to earn a CDL and drive a plow and shifting employees from less affected counties to those where more snow was expected.

Visit MoDOT's Winter Driving pages to learn more about sharing the road with snowplows and more!

Resolve to retain records

Before you clear your desk and clean out files for the year, it might be a good idea to head to the MCS website and read the online recordkeeping booklet.


Staying on top of IRP and IFTA records and keeping good files can be the difference between a clean audit and a burdensome experience.


There are many tips in the booklet, but here are some basic reminders:


  • Keep IFTA records for four years,
  • Keep IRP records for three years,
  • Save and organize fuel receipts, and
  • Back up any electronic record copies.

MoDOT MCS' office will be closed for one hour on Thursday, Dec. 15 for our annual holiday luncheon.


Between noon and 1 p.m., Central Time, employees of MoDOT Motor Carrier Services will gather to enjoy our annual holiday celebration.


We appreciate your patience during this event.


May you and all those you love enjoy a happy and safe holiday season!


In-person visits require appointments 

A friendly reminder that appointments are required for those who wish to visit MoDOT agents in person.


Before requesting an appointment, call and speak with an agent. They can explain how to handle your situation and likely save a trip!


For an appointment, send an email with the subject line "In-person appointment" to contactMCS@modot.mo.gov” or call 1-866-831-6277 and choose Option 7.


Appointments are taken up to 30 days in advance of the visit date. A limited number of appointments are available each work day.

MODOT OFFICES ARE CLOSED NOV. 24 & 25

MoDOT observes the Thanksgiving holiday on Thursday, Nov. 24.

Governor Mike Parson ordered our offices to close on Friday, Nov. 25, as well.

DECEMBER 30 IS THE LAST DAY MCS AGENTS ARE IN THE OFFICE IN 2022

MoDOT Carrier Express is available on Dec. 31 for last-minute business and payment acceptance.

RENEWAL AND FILING CALENDAR

     NOVEMBER----------

15 - Intrastate Operating Authority - File a renewal application by this date to receive 2023 decals by January 1. 

15 - IFTA - Annual license and decals mailed to accounts in good standing starting this week. 

30 - IFTA - Contact MoDOT MCS if your account is in good standing but you have not received a 2023 IFTA license and decals.

     DECEMBER----------

1 - IRP - Carriers with plates that expire Dec. 31 must pay renewal fees by this date.

31 - 2022 OSOW Blanket permits expire

31 - 2022 IFTA license expires

31 - 2022 Intrastate Authority stickers expire

31 - 2022 Unified Carrier Registration expires

     JANUARY      

1- UCR 2023 enforcement begins. In some jurisdictions, a UCR citation costs more than many tiers of UCR fees.

- IRP - The last day to apply for renewal of apportioned license plates that expire March 31. Late fees apply after this date.  

31 - IRP 4th Quarter Returns and 2022 Annual Filer returns are due.

MODOT CARRIER EXPRESS WEBINARS

Join us for FREE classes that help you become - and remain - compliant in credentialing and permitting programs. 



IRP

PROCESSING APPORTIONED PLATE RENEWALS AND SUPPLEMENTS (TRANSACTIONS)

November 22, 10:30 a.m. - noon - Click to enroll 

December 21, 10:30 a.m. - noon - Click to enroll

March 15, 9 - 10:30 am - Enrollment to open soon


IFTA

PROCESSING QUARTERLY TAX RETURNS IN MCE

January 17, 9 - 10:30 a.m. - Click to enroll


PROCESSING ANNUAL TAX RETURNS IN MCE

January 19, 9 - 10:30 a.m. - Click to enroll

April 13, 1 - 2:30 p.m. - Enrollment to open soon


MISSOURI OPERATING AUTHORITY

PROCESSING OPERATING AUTHORITY TRANSACTIONS

December 14, 1 - 2:30 p.m. - Click to enroll


OVERSIZE OVERWEIGHT PERMITTING

PROCESSING SINGLE TRIP AND BLANKET PERMITS IN MCE

December 12

To register, email ContactMCS@modot.mo.gov with the subject line "OSOW training request"


For 2023 OSOW classes, enroll here or by visiting the website linked below.

January 18, 9 - 10:30 a.m. - Click to enroll

April 12, 9 - 10:30 a.m. - Enrollment to open soon.

General Safety Training

An in-depth look at safety regulations and recordkeeping requirements. The training is offered in

a 4-day format, with each day dedicated to specific regulatory parts. This allows for flexibility in your session scheduling. All classes offered free of charge.


January 17,  Click to enroll - Part 395 - Hours of Service

January 18,  Click to enroll - Part 391- Driver Qualification

January 19,  Click to enroll - Part 396 Vehicle Maintenance

January 20,  Click to enroll - Part 382 - Drug and Alcohol


Visit www.modot.org/safety-credentials-training for MCS' training schedule.

   

We give all callers the time and assistance they need.


We promise when it is your turn, to speak with us, you'll get the same level of attention.

Do you have outstanding supplements (transactions) in IRP, IFTA or OPA?

Be sure to finish outstanding supplements before starting a renewal. 


Open supplements assigned to a prior year can cause issues throughout the process of filing an annual renewal.

Dates to Note

MISSOURI STATE HOLIDAYS

MoDOT Offices Closed


2022

Nov. 24 - Thanksgiving Day

Nov. 25 - By order of the Governor

Dec. 26 - Christmas (Observed)


2023

Jan. 2 - New Year's Day

Jan 16 - Martin Luther King, Jr. Day

Feb. 13 - Lincoln's Birthday

Feb. 20 - Washington's Birthday

May 8 - Truman's Birthday

May 29 - Memorial Day

June 19 - Juneteenth

July 4 - Independence Day

Sept. 4 - Labor Day

Oct. 9 - Columbus Day

Nov. 10 - Veterans Day

Nov. 23 - Thanksgiving

Dec. 25 - Christmas Day

OSOW HOLIDAY RESTRICTIONS

During these periods, oversized loads are not allowed to use Missouri highways.


2022

Thanksgiving - Nov. 23 - Nov. 28

Christmas - Dec. 23 - Dec. 26

New Year's Day - Dec. 30 - Jan. 2, 2023



Restricted periods begin at noon on the first day and end 30 minutes before sunrise on the last day.

MoDOT Motor Carrier Services

1-866-831-6277

ContactMCS@modot.mo.gov

www.modot.org/mcs

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