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Pro Audio – Preplanning for Events
Professional audio engineers will always stress the importance of doing your homework before setting up for a live event. It doesn’t matter if is a small corporate event, church service or large concert, starting early in the planning will save time and hopeful avoiding last minute issues.
First step will always be sitting down with event planner (for church services this will be the worship leader) and making plenty of notes on what their needs are. If a concert, secure contact information for all the artists, bands or speakers. Also very important is to get information about the venue (location, load-in date, site technician, and required permits).
Visit the venue as early as possible, meeting with site technicians make a drawing of the layout, making sure to enter dimensions of stage area. Don’t forget to go over power requirements, cable runs, and support structure of speaker and lighting hangs.
Depending on the available shore power it may require a separate power system (generator power).
Keep in contact with the event planner and participants about any changes in the program requirements.
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