April 4, 2018


The AEBG Office has released  the 2018-19 and 2019-2020 preliminary allocations , by consortia. Consortia can view the 2018-2019 allocations in NOVA. Consortia have until May 2, 2018 , to submit their Consortium Fiscal Administrative Declaration or (CFAD) in NOVA. 

Webinars and guidance regarding the steps of the NOVA CFAD process will continue to roll out and be sure to tune into Friday's webinar (see AEBG Webinar Schedule below) for more CFAD information!

Keep in mind there are two distinct processes for AEBG allocations in NOVA. The first process is the CFAD, which is used by the state AEBG Office to document prior-year allocations and to set up AEBG funding disbursement to direct-funded and fiscal-agent consortia. This is a one-time process.

The second process is the AEBG Allocation Amendment process. AEBG member allocations can be amended after the CFAD is submitted, and consortia can adjust allocations throughout the year (with the consent of its membership), based on member activities, carry over, regional needs, etc. These adjustments do not impact or change the CFAD, as that is a one-time, once-a-year process. Also, the adjustments do not affect the prior-year allocations by member, as the state AEBG Office will use the CFAD to revert back to prior-year allocations, if necessary.

So remember:

CFAD documents prior-year funding to members and allows the state to set up disbursement schedules.

Allocation Amendment amends/changes member allocations through the year, based on consortium agreement, as a result of activities and regional need.

Please schedule your public meetings now in order to submit the 2018-2019 CFAD by the May 2 deadline.

Questions & Answers

Q: If all the consortium members approve a change to the allocations, can a consortium change member allocations after May 2 in NOVA?
A: Yes.

Q: Can this new amount drive what members get in the 2019-20 school year?
A: The state AEBG Office will use the prior-year CFAD member amounts from 2018-19 to drive the allocations for the 2019-20 school year - unless the members approve a change of allocations that is different than the prior-year amount.

Additional information:

Direct-funded consortia: Keep in mind it will be difficult to amend allocations for members during the August-June disbursement process from the state controllers to county offices to member districts. The members would have to transfer funds to other members, as the state will not alter the disbursement schedules once the May 2 CFAD is submitted.


Friday, April 6: CFAD and an introduction to NOVA expense reporting for AEBG

Tuesday, April 17: Implementation and Data Collection for the AEBG MIS Data Elements - A Seminar for Practitioners and Researchers 

Time: 1 p.m.-2:30 p.m.

California Community Colleges Chancellor's Office Statewide Webinar
Monday, April 30: Metrics Simplification Initiative
Time: 10 a.m.-11 a.m.

Description: M any initiative/performance metrics are at play in the California Community Colleges (CCC). Understanding, tracking, responding to, and reporting these various metrics have been difficult at best.  In response to the metrics-related concerns expressed by our CCC colleagues, Chancellor Eloy Ortiz Oakley has initiated an effort to integrate, simplify and align these various metrics. The initiative, led by Visiting Vice Chancellor Omid Pourzanjani, will be conducted through a series of meetings with a representative advisory group to ensure that ample input from the colleges will guide the preparation and recommendation of a simplified set of metrics to the Chancellor's Office. This is the last in a  three-webinar series about the initiative and will be hosted via CCC Confer. 

To attend, simply  click on this link just prior to the event and complete the form to join.  You also can join  by phone at 1-913-312-3202 and enter the participant passcode: 781826.


A number of in-person AEBG TAP workshops are scheduled for April. A few are listed below. Visit this page to register for these and other workshops. 

Monday, April 9 | 1 p.m.-5 p.m.
Ventura Adult and Continuing Education
Jay Wright from CASAS has scheduled a "hands-on" workshop on the new AEBG performance measures; he will go into as much depth as requested on the "How and Whys" of TE input for data and submissions. Laptop computers will be available for your use. This will not be TE basics, but rather a consortium-level, hands-on training directed toward new requirements.

Wednesday, April 11 | 9 a.m.-12 p.m.
Riverside County Office of Education Conference Center
Overview of the new TOPSpro Enterprise (TE) updates to the AEBG Summary and AEBG Data Integrity reports, and the new features that help AEBG consortium leads and data managers compare and contrast results with all member agencies. This in-person workshop takes the AEBG webinars from Feb. 28 and March 7 and takes a "deeper dive" with more information about the detailed drill down reports, consortium level reports management, and connects the TE data reports with the specific outcomes and services that comprise AEBG reporting, with specific examples that may trigger when each outcome/service should be reported.

Friday, April 20 | 2p.m.-4 p.m.
Taft College
Learn more about the Google tools you know plus the hidden features within to expand collaboration and productivity, as well as integrate technology into adult education. Pathways to learning will be shown and modeled using tools such as Classroom, Chrome's extensions, Core App Add-Ons, Keep, Forms & Quizzes and more, as time allows!



The West Kern Adult Education Network 
is one of the smaller consortia in the state, but it's small size isn't stopping it from making a big difference in the lives of adult learners. The consortium's 2017 Year in Review highlights the ways in which it is helping adult learners realize their goals and step on the path to social mobility.
In 2017, the consortium served about 200 learners in its GED, HiSET, English as a second language, citizenship prep and career education classes. The consortium offers a 60-hour personal care aide program, which 27 students completed. Seven students reported finding a job after their training, according to the consortium's  2017 Year in Review


Are you passionate and proud of what your programs have to offer adult learners in your community? Next week is an ideal time to show that pride and showcase your services - Monday kicks off Adult Education Week.

Whether you are planning an open house, community fair or other event, don't forget we have created resources you can use in your efforts to tell the AEBG story. Please visit the  Media page on the Educate and Elevate website for one-page program summaries, infographics and other resources. 

You also can refer them to your consortium's regional profile on the Educate and Elevate website (find your consortium on the map and click on it to access the profile).


The Allan Hancock Community College Consortium, which includes the northern part of Santa Barbara County, is located on California's Central Coast and encompasses a 3,000-square-mile service area. Approximately 300,000 residents reside primarily in Hispanic agricultural communities. North County is a socioeconomically challenged area. Santa Maria and Lompoc, North County's largest cities, are characterized by struggling local economies, higher-than-average unemployment, low graduation and literacy rates, large numbers of English as a second language learners and pockets of extreme poverty. Residents clearly indicate they want help with obtaining the basic skills and knowledge needed to obtain or find a better job.