April 25, 2018


With the May 2 deadline to submit your CFADs being just around the corner, we have an important reminder to share Consortia with a fiscal agent, please keep in mind th e 5 percent for consortium administration should not go to the fiscal agent alone. This 5 percent also covers the consortium director's salary, as well as staff time related to consortium fiscal activity. 

So, if the consortium director and/or staff are reviewing budgets and expense reports or attending member meetings related to CFADs, budgets, allocations, expenses, etc. - all of those activities are covered under the 5-percent cap.  The 5-percent administration also includes fiscal agent charges for any administrative-related activities. To avoid non-compliance, be  careful that your fiscal agent does not take the full 5 percent and leave you with nothing at the consortium level. 

This also applies to direct-funded consortia: Direct-funded consortia still must have a consortium lead/director who performs those fiscal/administrative activities restricted by the 5-percent cap.


In preparation for the three-year planning process, we encourage your consortium to review this Hanover Research brief titled "Goal Setting & Measurement," which "provides guidance to help adult education program administrators determine relevant goals, performance indicators, and outcomes, based on best practices research and other evidence." 

Take a look, also, at this October 2015 report, by Hanover Research, which "reviews the systems, procedures, and metrics used by states to gauge both the need for, and the effectiveness, of adult education services." These reports, in addition to AEBG webinars and other training opportunities, are meant to help jump-start the planning process.



Each month, beginning
in May, 
the AEBG TAP will present a mini-series on a different topic. First up is data and accountability. In a three-part series, CASAS, CAERC and LARAEC will present "Decision-Making for AEBG Consortia."

Stay tuned for dates and registration information.

 Wednesday, May 23: Social Media for Adult Education

Description:  OTAN has been following and documenting the ways the adult education field uses social media. This webinar will highlight promising practices and offer hands-on practice. The following list of activities will be customized to the needs of the participants. Explore ways agencies use Facebook pages and instructors use Facebook groups successfully to engage current and potential adult learners. Distinguish between features such as news feed, timeline, privacy settings for post, friends lists, events, pages, groups and apps. Participate in a Facebook group and create your own. Understand Twitter, Instagram, Pinterest, YouTube, and Snapchat basics and identify who to follow. Identify strategies to engage learners to interact professionally through social media and expand their education.

California Community Colleges Chancellor's Office Statewide Webinar
Monday, April 30: Metrics Simplification Initiative
Time: 10 a.m.-11 a.m.

Description: M any initiative/performance metrics are at play in the California Community Colleges (CCC). Understanding, tracking, responding to, and reporting these various metrics have been difficult at best.  In response to the metrics-related concerns expressed by our CCC colleagues, Chancellor Eloy Ortiz Oakley has initiated an effort to integrate, simplify and align these various metrics. The initiative, led by Visiting Vice Chancellor Omid Pourzanjani, will be conducted through a series of meetings with a representative advisory group to ensure that ample input from the colleges will guide the preparation and recommendation of a simplified set of metrics to the Chancellor's Office. This is the last in a  three-webinar series about the initiative and will be hosted via CCC Confer. 

To attend, simply  click on this link just prior to the event and complete the form to join.  You also can join  by phone at 1-913-312-3202 and enter the participant passcode: 781826.


In addition to a full slate of webinar offerings, we also have in-person training opportunities related to the TOPSpro system. Visit this page to register for these face-to-face workshops. 

AEBG Outcomes and Report: The Next Steps 
Thursday April 26 | 9 a.m.-2 p.m.
Mt. Diablo Adult Education - Loma Vista Center 
Tuesday, May 29 | 1 p.m.-4 p.m.
Sacramento County Office of Education
This workshop will provide an overview of the new TOPSpro Enterprise updates to the AEBG Summary and AEBG Data Integrity reports, as well as the new features that help AEBG consortium leads and data managers compare and contrast results with all member agencies. This in-person workshop takes a deeper dive into the AEBG webinars from Feb. 28 and March 7, providing more information about the detailed drill-down reports and consortium-level reports management, and it connects the TE data reports with the specific outcomes and services that comprise AEBG reporting, with specific examples that may trigger when each outcome/service should be reported.


The Sierra Joint Consortium is seeking a project coordinator to assist with planning, implementing and reporting the consortium's work plan, in accordance with state laws and policies. This entails developing project milestones and timelines, tracking and reporting goals, outcomes and deliverables; creating a detailed work plan; and determining the required resources.  Check out the job description.


High school students are not the only ones preparing to graduate - in the coming weeks adult learners will cross the stage, too, and graduation is an opportune time to showcase adult education and how it positively impacts lives. Select an adult learner who is about to graduate with his or her high school equivalency and is poised to enter the workforce or to transition to postsecondary education. Have him or her write a personal essay about their experience with adult education, highlighting what brought them to the program, how it helped them achieve their goals and their planned next steps. Post the essay to your website with a photo of the graduate, and link to it via your social media channels. 

Sample social media posts
Life circumstances got in the way of [insert first name of graduate] finishing high school, and the lack of a diploma not only has held him back financially, but it's affected his confidence and outlook on life. That all changes today, when [name] walks the stage with other adult learners at [name of school/program] to earn his high school diploma and step onto the path to social mobility. Read his story. [Note: This links to the graduate's personal essay on your website] #AdultEducation #EducateandElevate
[insert first name of graduate]  never imagined a high school diploma was possible. Not only will he receive a hard-earned diploma today, but he's now on the path to college. Read his story. [Note: This links to the graduate's personal essay on your website] #AdultEducation #EducateandElevate