Districts and Charter Schools,
Please forward this E-lert to your school-level stakeholders. We often have enrollment information for counselors, grades for data managers, tips for lab facilitators, announcements for testing coordinators, and strategies for school leaders, all of whom support your district's and school's e-learning efforts. If you are having difficulty viewing this email, you may view it as a web page here.
NCVPS E-lert - August 17, 2017 - Summer Edition IX (Summer Final Grades Posted)
Calendar Check
2017 - 2018

Summer 2017 Dates

August 11: Last Day Summer Classes

August 17: Grades Posted

Fall 2017 Dates

August 14: Early Calendar Start

August 17: Early Calendar Day-3 No-Show Report Posted

August 23: Early Calendar Day 7 No-Show Report Posted

August 25: Last Day to Drop Early Calendar

August 28: Traditional Calendar Start

August 31: Traditional Calendar Day-3 No-Show Report Posted

Sept. 7: Traditional Calendar Day-7 No-Show Report Posted

Sept. 7: Early Calendar Progress Reports Posted Posted

September 11: Last Day to Drop Traditional Calendar

Sept. 21: Progress Reports Posted

See our calendar for progress report dates. We post updates every two weeks throughout the semester. 
Essential Links

Pages to Bookmark

Connect with us on Twitter! Find us here. Tweet to us on Twitter at @ncvps or with the hashtag #ncvps.
E-lert Subscription
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Current E-lert News
Greetings, everyone! 

Final grades are posted for summer classes. 

Fall preparations are in full swing.  

Here are the full details . . . . 

New Updates

Important Information

In addition, be sure to check out all of our tips and reminders in this week's e- lert .
ARTArt Classes with NCVPS

NCVPS has a great arts program! If you are looking for electives for students or if you have students who wish to take higher-level art classes, please check out our section.  See our Visual Arts page and check out the NCVPS Catalog for a full listing of visual arts and musical arts.  
HealthPEPermissionsParental Permission form for Health and PE
If you have students enrolled in HPE Health and Physical Education, Fitness-Physical Education, or Health Education, please see our NCVPS Health and Physical Education page to download the parental permission forms if your school does not have any.  These forms should be kept on file at your school. 

This page also include prerequisites, strategies, and best practices to ensure your students complete these courses successfully.  
RegSysNCVPS Registration System Update
NCVPS is making some upgrades to its registration system. These changes will be pushed out next week.

Here's a preview . . . .

SummerUpdatesSummer 2017 - End of Semester Tips and Reminders
The end of the semester is here, and we have a few tips for schools to help close out the summer session. 

Be familiar with the last day of class for the summer session. Students will lose access to their courses at midnight on the last day of class. Students will not be able to submit assignments after the last day of class!

Mark these dates on your calendar for the close of Summer 2017 classes:

August 11: Last day of summer courses.
August 17: Traditional calendar final grades posted in the registration system.

NCFETestingEOC and CTE Testing (No Summer NCFE Testing) 
Schools must administer all EOC and CTE tests. There is no NCFE testing during summer. Schools will also need to average the EOC and CTE scores into the grades that we post for those courses. If you've not already made arrangements with your school's testing coordinator, please do that right away. Our final grade report will have EOC and CTE anticipated scores for your testing coordinators.

Our final grade report will show one weighted classwork grade (75% ) and the final exam grade (25%) and final grade. EOC and CTE courses will only show the one classwork grade. Schools will need to calculate in the EOC and CTE exam grades. Follow this link to  see what the final grade report will look like.

NCVPS Grading Policies
You will want to be aware of our grading policy and how we weight grades, especially for EOC courses where you will need to calculate the final grade once you receive your test scores. See our Grades Quick Reference Guide and how we calculate grades.

Report Cards and Transcripts
Schools must enter grades into PowerSchool. Be sure the data manager has access to the grade report and understands our grade calculations. Be sure to examine the spreadsheet closely to find the final grade. This will be essential when your data manage enters NCVPS grades into PowerSchool to avoid data entry errors.

Middle School Reporting
Middle schools should ensure that they use the NCVPS course codes so that their students can receive high school credit for the courses that they take with us. You can find courses codes in our catalog here , or in the second column of any grade report.

NCAA Eligibility Center
Please see our  "Reporting NCVPS Classes On Transcripts for the NCAA" quick reference guide here. There are some essential reporting steps to take to ensure a student's NCAA eligibility.

Grade Questions
If you have questions about a student's grade, you should send those directly to the student's teacher or submit a help ticket to the   Virtual Support Center.

If you have technical issues at your school on the last days of class or if a student is ill, you may request a short (1-2 day) extension directly from the teacher. If you need a longer extension for a student, p lease review this information about  Course Extensions and the Course Extension process at this link.  
GradeReportUpdatesGrade Report Updates
Report Card
  CurrentGrades What Grades Are Currently Posted?

August 10:  Progress Report with Expected/Anticipated CTE Grades and Anticipated EOC Scores Posted in the Registration system.

August 17: Final Summer Grades Posted in the Registration System.

August 17: Early Calendar Day-3 No-Show Report Posted in the Registration System.  

August 23: Early Calendar Day-7 No-Show Report Posted in the Registration System.
ReportOverviewReporting Overview
See how your students are progressing! We post progress reports every two weeks in the registration system. These are unweighted grades.

Only our final grade report is a weighted grade report. 

NCVPS posts student status reports after the third and seventh days of class. These reports indicate if students have logged in or not to their NCVPS courses. These reports are early warning indicators for schools.

PreLearningPre-Instruction Resource for NCVPS Students
Does your school start before NCVPS? We have a pre-instruction resource for each class that will give your students learning activities and prepare them for their NCVPS courses.  

Check out our Pre-Instruction Resource for NCVPS Students before NCVPS classes begin. 

SymposiumNCVPS 10-Year Anniversary Symposium
The North Carolina Virtual Public School is turning 10! We are celebrating a decade in online teaching and learning and invite you to our  10-Year Anniversary Symposium. The Symposium will bring us together to connect, share, and learn about online and digital learning. We will commemorate the past ten years and look at the future of learning.

Follow this link to register
Fall2017UpdatesFall 2017 Updates

Don't panic if your students land the waitlist when you register them. Our instructional directors look at the waitlists daily to determine if a new section needs to be opened or if a current section needs to be expanded.

We do have a few courses operating at capacity, however.    Visit our Course Capacity: 2017-2018 list for details.  If a student is waitlisted in a course that is at capacity, the only way the student will move off the waistlist is  if a student who is already enrolled drops the course.

I mportant Dates

Start Dates 
Early Calendar: August 14
Traditional Calendar: August 28

Day 3 No-Show Report
Early Calendar: August 17
Traditional Calendar: August 31

*Find this document in the registration system. It will show which students have not logged in yet. Please contact those students. 

Day 7 No-Show Report
Early Calendar: August 23
Traditional Calendar: September 7

*Find the Day 3 and Day 7 no-show reports in our registration system (click "Reports.") These reports show which students have not logged in. Please contact them to see if they need help or if they need to be dropped.

Last Day to Drop and Add
Early Calendar: August 25
Traditional Calendar: September 11

This is the last day districts and schools can drop students with no penalty for the student and no cost for the district or charter.

See the  NCVPS Calendar Page for progress report dates. We post updates every two weeks throughout the semester. 

Program and Catalog Updates
Flex Enrollment Update

Fall enrollments for Flex will begin after the NCVPS Fall 2017 registration period ends, in mid-September.

The Flex option is not for schools that are on a different calendar than what NCVPS offers. It is for individual student situations for flex learning needs.

CTEwithOCSCTE Courses for OCS Students

NCVPS has four CTE courses that have additional resources for OCS students. If you have OCS students who need NCVPS CTE courses, please enroll them in our Career Management, Personal Finance, Principles of Business, or Marketing courses. These courses are not part of our OCS program, but they do have supports in place for OCS students.
NCVPS Resources
TechUpdatesTech Updates
HelpDeskEmailIssuesHelp Desk Issues with Certain Emails


  1. On your computer, open Chrome.
  2. At the top right, click More .
  3. Click Help
  4. Click About Chrome
  5. Relaunch

Password Reset

If you have had your password reset through the Virtual Support Center, the new password will not expire unless you have reset it again. Occasionally, multiple people will request a student's password to be reset (i.e. the student, ELA, lab facilitator, and/or parent), so the password is reset multiple times. This, of course, causes confusion.  It's always best if only one person requests a password reset for a student. 

If you have forgotten what your password was reset to, you can look up the help desk ticket to access the new password or click on "Forgot Password" on the course login page.

Students should make sure that NCVPS teachers have their correct email addresses, and those email addresses should be confirmed in our Canvas learning management system. This will allow students to receive messages from their teachers and peers in the course forum.

Here's how to confirm student email addresses in Canvas:

Click on "settings" on your name in the upper right side of your course.
Click on "Add Email Address" under Ways to Contact on the right of screen.
Add your correct email if Canvas is not displaying your correct email.  
Click on "Register email."
Click the star next to your correct email address. 
For additional information, please see our Tech Requirements:
North Carolina Virtual Public School
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SUITE 3900, Raleigh, NC 27606
Phone:   919-513-8550    |  Fax:   919-513-2557  |