Districts and Charter Schools,
Please forward this E-lert to your school-level stakeholders. We often have enrollment information for counselors, grades for data managers, tips for lab facilitators, announcements for testing coordinators, and strategies for school leaders, all of whom support your district's and school's e-learning efforts. If you are having difficulty viewing this email, you may view it as a web page here.
NCVPS E-lert - Feb. 15, 2018 - Spring Edition IV (Transfer/Flex/CR Update)
Calendar Check
Spring 2018 Dates

Start: Jan. 29, 2018
Drop/Add: Feb. 9, 2018
Last Day: June 1, 2018

See our calendar for progress report dates. We post updates every two weeks throughout the semester. 
Essential Links

Pages to Bookmark

Connect with us on Twitter! Find us here. Tweet to us on Twitter at @ncvps or with the hashtag #ncvps.
E-lert Subscription
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Current E-lert News
Please see our update below on Flex learning, credit recovery, and transfer enrollments for Spring 2018.  

Also, our first progress reports were posted today in the registration system. Be sure to check out how your students are progressing. 

New Updates

Important Information

Thank you, and have a wonderful week!
SpringTransfersFlex Learning, Credit Recovery, and Transfers Enrollment Updates
In Spring 2018, NCVPS will need to limit the number of flex learning, credit recovery, and transfer enrollments after the regular registration period ends.  In the past, these three programs have always had extended registration periods to  accommodate the special needs of those enrollments. 

Friday, February 16, will be our last day for open enrollments for those three programs. 

After Feb. 16, we will only be able to accommodate seniors who need a course to graduate in spring.  Please open a ticket with our virtual support center to inquire about registration for graduating seniors.  

In February each year, NCVPS provides enrollment numbers to DPI Financial and Business Services (FBS) to "sure-up" the funding for each district and charter. Any enrollment after the sure-up is paid out of available NCVPS instructional funding.  Flex learning, credit recovery, and transfer enrollments often occur after after "sure-up" and will be limited for Spring 2108 due to funding constraints.  

The funding limitations will not impact Occupational Course of Study and Math 1 Intervention enrollments.  
EarlyStartEarly Calendar Returning - Survey
NCVPS is restarting its Early Calendar program to meet the needs of the growing number of North Carolina schools that open on an early calendar.  We are rebranding the calendar as "Early Start" to eliminate the "EC" confusion with the Exceptional Children's program.
Our teaching pool is not yet large enough to offer our entire catalog on the Early Start calendar, so we would like to survey schools to determine what their most pressing enrollment needs are for Early Start enrollment.  
If a school begins its fall semester before August 15, they are a good fit for our Early Start courses.  If a school begins after August 15, they should enroll in our traditional calendar courses.
If you are an early start school, please complete the Early Start Survey for us, and we will post our Early Start course offerings for 2018-2019 school year in March on the NCVPS website and in the registration system.  
SpringUpdatesSpring 2018 Updates

Remember to give students their usernames and passwords. NCVPS does not send login details to students. You can access login details for students by running an enrollment report in our registration system.  

If a student's login does not work on the first day of class, here are the troubleshooting steps for students:
  1. Be sure that you have your correct username and password. Your school will issue you this login information. NCVPS does not issue usernames and passwords.
  2. NCVPS uses Canvas for its learning management system. Many schools and districts also use Canvas. NCVPS has its own Canvas login web address. Be sure you are logging in to your NCVPS courses at this link: https://ncvps.instructure.com/login/canvas/
  3. If this is your first time logging in, confirm with your e-learning advisor (ELA) that you are enrolled and not waitlisted.
  4. If you were just registered today, it will take 24 hours to get access.
  5. If you had an NCVPS class before in Canvas, and you changed your password, then that is the password that you will need to use.
  6. If you still cannot log in, open a ticket with our  Virtual Support Center. Be sure to include your name, PowerSchool ID number, school, and course that you're trying to log in to.
  7. If your password has worked before, but you have forgotten it, use the "Forgot Password" feature on the Canvas login page. This will work if you have your correct email address identified in the course settings.

Jan. 29 - Classes Begin
Feb. 1 - Day-3 Student Status Report Posted in the Registration System
Feb. 7 - Day-7 Student Status Report Posted in the Registration System
Feb. 9 - Last Day to Drop or Add Students

We will still have a number of options for schools; however, please be aware of funding limitations.  

Credit Recovery: Credit recovery enrollment will remain open for seniors only until March 29, 2018. Please open a help desk ticket to seek enrollment.  

OCS: Schools can continue to enroll in existing OCS sections throughout the semester. We cannot open new OCS sections after Feb. 9. 

1/2 Credit Health and 1/2 Credit PE Courses: Registration for our 2nd 9-week health courses will remain open until April 13, 2018.   See funding limitations .  

Transfer Students: After Feb. 9, we will begin accepting transfers seniors who need a course to graduate in spring. They must meet our transfer criteria. Transfer students must already be enrolled in a traditional course at the school with an instructor AND have a grade to transfer in with. Open a help desk ticket to start the transfer process.    

Flex Learning: Our Flex Learning courses help students who have a special or hardship situation. If any of the above options work for a student, you will need to use those options, but when you are out of options,  check out our  Flex Learning page  for enrollment information. For Spring 2018, we can only accept seniors who need a course to graduate.  Open a help desk ticket to start the transfer process.  
GradesGrade Reporting
  CurrentPostedGrades What Grades Are Currently Posted?

Feb. 7  - Day 7 Status Report for Spring 2018 Posted

Feb. 15 - Progress Reports Posted in Registration System

Reporting Overview

See how your students are progressing! We post progress reports every two weeks in the registration system. These are unweighted grades.

Only our final grade report is a weighted grade report. 

NCVPS posts student status reports after the third and seventh days of class. These reports indicate if students have logged in or not to their NCVPS courses. These reports are early warning indicators for schools.

NewCalendar2018-2019 Dates Set
We have our calendar dates set for next year. 

We are restarting our  Early  Calendar program to meet the needs of the growing number of North Carolina schools that have an early start to the school year.   We are rebranding the calendar as " Early   Start " to eliminate the "EC" confusion with the Exceptional Children's program. We will survey early start schools in the coming weeks to determine what courses they most need. Be on the lookout for that survey in a future e-lert.  

Key Dates

Summer 2018
Early Start Fall 2018
Traditional Fall 2018
Early Start Spring 2019
Traditional Spring 2019
June 18
Aug. 13
Aug. 27
Jan. 7
Jan. 28
June 29
Aug. 24
Sept. 10
Jan. 18
Feb. 8
Aug. 10
Dec. 14
Jan. 11
May 10
May 1

See our Calendar Page on the web.  
DownloadAppDownload the NCVPS App!
NCVPS has a new free app developed by  School Info App, which is recognized by District Administration Magazine as one of the Top 100 school applications in 2013, 2014, 2015, and 2016. Download the app in the Google Play and iTunes stores. Search for "NCVPS" to find the app in either store.

Current app features allow users to do the following:
  • Receive calendar and news notifications
  • Have quick access to course catalogs, online learning tools, and important documents
  • Translate messages to 30+ languages
  • See NCVPS social media posts
  • Follow specific teacher announcements
The app is not required for students or teachers. However, some of our teachers will be using the app as an additional way to contact students. We already have a few early adopters.  iKeepSafe has certified the app for COPPA, CSPC, and FERPA compliance; although, no account is necessary to receive announcements or notifications from teachers or the staff.

New features and additional capacity will be added throughout the year.

We hope to see you in the app and look forward to your feedback!
NCVPS Resources
CultureCafeNCVPS Culture Cafe

February 2018 Dates

Roman Marriage
When: February 12th
Time: 7:00 PM
Presenter: Mary Stevens and Frank Williams

Around the Spanish Speaking World - Cuba
When: February 15th
Time: 9:00 PM
Presenter: SeƱora Odom 

Chinese Zodiac Signs w/ NC State's Confucius Center
When: February 23rd
Time: 4:30 PM
Presenter:  Dr. Yangling Yu

TechUpdatesTech Updates
HelpDeskEmailIssuesHelp Desk Issues with Certain Emails


  1. On your computer, open Chrome.
  2. At the top right, click More .
  3. Click Help
  4. Click About Chrome
  5. Relaunch

Password Reset

If you have had your password reset through the Virtual Support Center, the new password will not expire unless you have reset it again. Occasionally, multiple people will request a student's password to be reset (i.e. the student, ELA, lab facilitator, and/or parent), so the password is reset multiple times. This, of course, causes confusion.  It's always best if only one person requests a password reset for a student. 

If you have forgotten what your password was reset to, you can look up the help desk ticket to access the new password or click on "Forgot Password" on the course login page.

Students should make sure that NCVPS teachers have their correct email addresses, and those email addresses should be confirmed in our Canvas learning management system. This will allow students to receive messages from their teachers and peers in the course forum.

Here's how to confirm student email addresses in Canvas:

Click on "settings" on your name in the upper right side of your course.
Click on "Add Email Address" under Ways to Contact on the right of screen.
Add your correct email if Canvas is not displaying your correct email.  
Click on "Register email."
Click the star next to your correct email address. 
For additional information, please see our Tech Requirements:
North Carolina Virtual Public School
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SUITE 3900, Raleigh, NC 27606
Phone:   919-513-8550    |  Fax:   919-513-2557  |