January 25, 2021
Greetings, everyone!

Early Start and Standard Start classes are underway. Please mark these upcoming dates:

Early Start Progress Report: Jan. 21 (posted)
Standard Start No-Show Report: Jan. 27
Standard Start Last Drop/Add Date: Feb. 1
Early Start & Standard Start Progress Report: Feb. 4
Early Start Last Day to Transfer: Mar. 3
Standard Start Last Day to Transfer: Mar. 17

We have new details in our Trending Updates section: Week 1 & 2 Access Check, Live Session Support for Middle School Students, and Parent Contact Information.

See all the news and highlights below, and forward this e-lert to any stakeholders who may need it. They can subscribe to the e-lert here.
Trending Updates
Weeks 1 and 2 – Access Check and Enrollment Options

Visit our Access Check and Enrollment Options page for essential details to ensure your students have a successful start.

Live Sessions for Middle School Students

NCVirtual knows that the transition to online learning has been hard, especially for middle school students. We are committed to providing extra support to help your middle school students be successful in their online classes. 

Beginning the week of January 23rd, a group of NCVirtual teachers will begin offering live coaching sessions for middle school students. Attendance is NOT required for these live sessions; although, we hope you will encourage your students to participate. Students will be enrolled in another Canvas section in order to be able to access the zoom link for the live coaching sessions. We are sending similar communications to middle school students and parents. Here are the details:

  • Session topics will be repeated throughout each week. Your students are welcome to attend multiple live sessions in the same week if they like - just know the topics will be the same.
  • Your students do not have to attend a session with their teacher.
  • Sessions will be recorded and students may review the recordings afterward.

Parent Contact Information 
NCVirtual tasks its teachers to have regular communications with the parents or guardians of their students. However, our teachers often find the contact information in PowerSchool is not accurate. Please help our teachers find update-to-date parent contact information. Our teachers will be reaching out to you, as we rely on schools to provide that information. We are sure your school will need current parent contact information, too!

Requesting Final Grade Early for Spring Classes

We have a new two-step process for requesting final grades early for spring Standard Start classes. Our spring Standard Start courses end on May 18, 2021, and final grades will be reported on May 28. Schools can request an early May 14 reporting date. Here's the process:

Step 1: Districts and schools can opt for early reporting on May 14 by submitting this form.

Step 2: Communicate your end-date expectations to your students and our NCVirtual teachers. Do this early in the semester so that our teachers have time to adjust the pacing guides for your students. 

Communication between the school, student, and teacher is essential here.

This process is for Standard Start classes only. Our Early Start classes will report on May 14, their original end date.

Funding Formula and Payment Options

If your district is near the end of its NCVPS allotment funding, you have several options.

Districts can apply to use NCVPS reserve funds. This funding is not unlimited, however. We have a $2 million reserve for all districts and charters to use once they've exhausted their allotted funds. We do have reserve funds remaining, though.

Districts can use CARES Act funding for NCVirtual enrollments. This funding can be used for spring enrollments OR used retroactively for fall classes. This would reduce your allotment usage. You can also use certain other state, local, or federal funds for enrollment.

Co-Teaching Update

Please remind your co-teaching teachers in the face to face schools that the ONLINE partner teacher for your students class will be contacting you to set up a welcome call as well as giving you the log-in and password for their course. They may not have access to this course until closer to the start date of the semester as the teachers are still being assigned and the sections are being created.

Once a section is created, it may take approximately 48-72 hours to get everyone assigned and ready to go. For new sections created during the drop/add period, please expect this same 48-72 hour turn-around. Thank you for your patience and partnership!
Spring 2021 Classes
New to NCVirtual

If you’re new to NCVirtual, please visit our Getting Started for Schools page. It will explain our program and give you the necessary details to run a successful online program at your school.

Important Dates

Early Start Begins: Jan. 4
Standard Start Begins: Jan. 19
Early Start Last Day Drop/Add: Jan. 15
Standard Start Last Day Drop/Add: Feb. 1

Registration Process

Enroll students through the NCVPS registration system. If you need access, contact our Virtual Support Center.

If you are new to the NCVPS registration system or need a refresher, watch our NCVPS Registration Video. It will guide you through our enrollment process. You can also print our Quick Registration Guide.

Waitlist and Course Capacity List

NCVirtual is not a software program. Our online courses are teacher-led, and we are mindful of their class sizes. If your student is waitlisted for a course, that waitlist is usually temporary. Our instructional directors use the waitlist to determine if they should open a new section or increase the size of a current section. However, each semester, we have a few courses that reach their maximum enrollment capacity. To see courses that have capacity issues, visit our Course Capacity List.

Enrolling in OCS Courses

See our new OCS Program page before enrolling in NCVPS courses. We have streamlined the process. For help with the OCS registration process, watch our OCS Registration Video.

Enrolling in Intervention Co-Teaching Courses

We have a new Intervention Co-Teaching Program page that gives details on the program and enrollment process. Watch our Intervention Co-Teaching Video to see the enrollment process.

Registering Early Start Students in Standard Start Courses

If you are an early-start school, you can still register your students into our Standard Start courses. If you need your students to finish early before the May 18 end date, please proceed to the next process.

SAR Data

Schools will access NCVPS SAR data from either an enrollment report or grade report. See our PowerSchool and NCVPS Registration guide for details. Please do not request data directly from teachers. Thank you!

Getting Started

Direct students to our Getting Started as an NCVPS Student page before classes begin. This page will help students get oriented and answer all their questions on how our courses work.

Support Features

Semester Success with NCVPS

See our Semester Success with NCVPS page for some sure steps to help you and your students in their NCVPS classes.

Printable Guides and Checklists

We have a number of printable guides for ELAs, students, and parents.

Canvas Parent App

Parents, facilitators, and mentors and track their student’s progress with the Canvas Parent App. See the full details on our Canvas Parent App and Web Portal page.


Download our NCVPS app to receive notifications on your smartphone. Search for “NCVPS” in the Apple and Android stores. See our App Announcement for details.
Current Reporting
What Grades Are Currently Posted?

Jan. 21 - Early Start Progress Posted in the NCVPS Registration System

What's Next on the Schedule?

Jan. 27 - Standard Start No-show Report Posted in the NCVPS Registration System

Progress Report Action Steps

What should your action steps be with our progress reports? We’re glad you asked! Visit our Progress Report Action Steps page for all the details.

Reporting Overview

See our Grades and Testing Quick Reference Guide for an overview of our reporting. We have details on our Student Status (No-Show) Reports, Progress Reports, Final Grade Reports, and how we calculate grades.
Student Spotlight

Meet Shreya S.

"As a student who attends an early college, I didn’t have the opportunity to take very many AP classes at my middle college as very few advanced classes were offered in the curriculum. At NC Virtual I had the opportunity to use the online learning platform to take a variety of classes, work with my teachers and peers on a completely different medium, and also adapt to a new style of teaching and learning.

At NC Virtual, I took AP Computer Science Principles and AP Statistics in my junior. Currently, in my senior year, I am taking AP Biology and AP Human Geography."
NCVirtual's Teacher Online Training Course
Prepare your teachers for success in the online learning environment. Visit our Teacher Online Training page for details and registration. The course is free!

The next course begins on Feb. 1, 2021. Additional start dates will be based on interest from individuals and districts.

This course is asynchronous and facilitator-led. Facilitators have many years of experience in online learning and are specially trained to work with educators transitioning to this environment.

* Participants work in cohorts to complete five modules.
* A cohort is 35 to 50 educators.
Open Webinars
NCVirtual is pleased to host online events through our Culture Café, IworkNCVirtual Speaker Series, and Open House Events.

Here's what we have coming up:

Open House Event - NCVirtual's Virtual Open House
Details: Learn how you can help your student make the most of the NCVirtual experience. Learn how to use the Canvas Parent App, Observer Access, Peer Tutoring Center, and many other student supports!
Dates: Tuesday, January 26, 6 PM - 7 PM or Thursday, January 28, 11 AM - 12 PM
Registration: Registration link.
Audience: The NCVirtual Parent Orientation is geared to parents and guardians of current NCVirtual students.

Culture Cafe Event - Holocaust Survivor Tale ~ "Inheriting the Role of a Witness"
Details: The session is led by Sharon Halperin from The Center for Holocaust, Genocide, and Human Rights Education of North Carolina.
Date and Time: Feb. 9, 7:00pm to 8:00pm.
Location: Join the live session through our Culture Café page.

Iwork Event: Information Technology
Details: Join us for a Career Connection with Ian Parks. Mr. Parks is a military veteran who has served five years in the United States Air Force. He’s currently a software engineer at IBM but makes time to work with teenagers within his community through his own non-profit organization, After School Special, to help teens reach their full potential in life.
Date and Time: Thursday, January 25, 2021 - 10:00am to 11:00am.
Location: Join the live session through our Iwork page.

Iwork Event: Family and Children Resources
Details: Join us for a Career Connection with Dr. Rhonda Paul. Dr. Paul serves as an Education Specialist with the University of North Carolina at Chapel Hill School of Social Work. In this role, she is responsible for supporting the growth and development of child welfare workers and social work students through planning, developing, coordinating informative workshops, programs, community events, course interactions, and innovative technology use.
Date and Time: Thursday, January 26, 2021 - 11:00am to 12:00pm.
Location: Join the live session through our Iwork page.
Daily Office Hours
The Outreach and Support team has office hours Monday-Friday from noon to 1 p.m. Anyone can join, and we have breakout rooms ready if needed.

Students & Parents - Do you have general questions about our program or concerns about your course? Visit the Outreach team during the lunch hour. We're here to help!

E-learning Advisors - Are you new to NCVirtual? Do you have questions about student performance? Unique enrollment requests? We're here to help!

E-learning Coordinators - Are you leading your district's e-learning program? Are you looking for new ways to partner with us? Drop into the office hours, and let's chat!

Teachers - Want to learn about the Outreach team? Let's talk!

Visit our Lunch with NCVirtual page for details and the link to join us in our online room.
NCVirtual is a support organization, and we are here to help! Check out our guides and support pages below.

Virtual Support Center (Be sure to create an account before you submit your first ticket.)
Your North Carolina students appreciate your dedication and hard work!