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News and Tidbits
August 2016

President's Message:

Greetings Chapter members!
Thank you to Kristi Gilbert, Town Secretary, Argyle, who hosted our July meeting. We were welcomed by Mayor Peggy Krueger, Town of Argyle.
Our speaker this month was Kirk Franklin, Franklin Legal Publishing, who talked with our group regarding the topic of "Ordinances, Resolutions, and Proclamations."
At this meeting, the membership approved the following business items:
  • June 8, 2016 meeting minutes;
  • Monthly treasurer report for June 2016; and
  • Third quarter treasurer report for FY 2015-2016.
Kristi Gilbert, Nominating Committee Chair, presented the proposed Slate of Officers for FY 2016-2017. Our membership will have an opportunity to vote on this proposal at the August 17, 2016, business meeting in University Park.
Proposed Slate of Officers for FY 2016-2017:
Carol Borges, City Secretary, Westworth Village -- President
Sheila Morales, Town Secretary, Copper Canyon -- Vice President
Amy Shelley, City Secretary, Colleyville -- Treasurer
Laura Bell, City Secretary, Addison -- Secretary
Monica Solko, Deputy City Secretary, North Richland Hills -- Historian
Art Camacho, Membership Committee Chair, stated that we currently have 90 NTMCA members. Our members have been accumulating points all year for the chance to win the membership drive gift basket. The drawing for this basket will take place at the August 17, 2016, business meeting in University Park.
HOST A MEETING IN 2016-2017: The NTMCA Board is already starting to plan for next year and we will be looking for meeting hosts (our fiscal year runs from October 1 through September 30). If you have never been a host or would like to host a monthly business meeting again, please reach out to Carol Borges.
COMMITTEE SERVICE: PLEASE start thinking about NTMCA Committee service for our FY 2016-2017 year. Our Chapter is all about its members and we depend on your participation to bring new ideas and initiatives to our group through service on our Committees. How will you serve?
Hope to see everyone in University Park on August 17th for our next business luncheon!


Important dates for 2016
  • August 11-12, 2016 - TMCA Seminar: Organizational Behavior, Granbury
  • NTMCA Monthly meeting in University Park on August 17th
  • NTMCA Monthly meeting in Southlake on September 14th
  • October 4-7, 2016 - TML Conference, Austin
  • October 27-28, 2016 - TMCA Graduate Institute, Galveston
Mary Supino, President
Membership Drive               
Each member who has joined NTMCA by July 2016 has been given a number.  This number will provide one draw for joining, and an additional single draw for every meeting attended for the chance to win the mega Membership Gift Basket. (See basket details below)
If a member brought a new clerk to a chapter meeting, they  received an additional 5 drawing chances, and the guest clerk  received 1 drawing chance.
If the guest clerk joins, both the member and the guest will each receive an additional 5 drawing chances.  The guest clerk must provide the name of the member who invited them.
Any member, that attended the June Awards Luncheon, received double points and increased their chances to win.
The Membership Gift basket is a winner-take-all, and will be given away at the August 2016 chapter meeting in University Park! Good luck!
Membership Gift Basket items and values include:
  • Dallas Cowboys vs. Detroit Lions - Monday night, 12/26 - $160
  • Subway gift card - $15
  • Darden restaurants gift card - (2 @ $15) = $30
  • Hobby Lobby gift card - $50
  • State seal - $45
  • Yeti 30 oz. Rambler - $45
  • Texas Rangers v. Houston Astros - 9/3/16 (2) game tickets - $30
  • Golf for (2) at Tangle Ridge Golf Course w/golf cart - $100
  • (1) dozen Noodle golf balls - $15
  • Target gift card - $15
  • Home Goods gift card - $15
  • NTMCA 2017 Dues - $30
  • Texas shaped cutting board - $30
  • Chili's gift card - $25
  • Cellphone Plug-In Charger from STW (6) - $10
  • Autographed Texas Ranger Pitcher, Martin Perez, in shadowbox - $65
  • Airbender 1.0 wireless keyboard case for iPads 2, 3, and 4 - $35
A current value of $715!
Feel free to contact me with any questions, 817-222-7749, or email at .
Membership Committee Chair
Art Camacho 
Historical Spotlight -   University Park
University Park began as a cluster of homes surrounding the fledgling Southern Methodist University, which was founded in then rural Dallas County in 1915.  The University supplied these homes with utility service until 1924, when the growing population could no longer be supported by the school's facilities. In response, the area's homeowners first sought annexation into the Town of Highland Park, but were refused due to the high cost which would have been required to provide the necessary utility and safety services.  Shortly thereafter, Dallas also refused a request for annexation on similar grounds.

Determined to confront the challenges before them, community leaders organized to incorporate as a separate city.  According to state law, incorporation required that area residents hold an election on the issue before the new city could be officially formed and recognized.  On April 12, 1924, voters approved the incorporation measure by a 5:1 margin.  Operating under the Commission form of government, the city began the work of shaping the new government and addressing the pressing need to establish basic municipal services.  To provide for the financial needs of the city, another election was held soon thereafter to authorize the issuance of municipal bonds.  Passing by a near unanimous margin, the $150,000 bond issue funded the installation of a new water supply system, street paving, and the construction of a city hall and fire station.  When first incorporated, the city encompassed 515 acres, 380 homes, and 1,200 residents.
In This Issue
Membership Drive
Meeting Reservations
Calendar Wheels
Application Deadline Extension
Future Newsletters
FY 15-16 Board Officers
Meeting Reservations

Members we need your help!   

In order to be able to provide food for all that attend our monthly meetings, we need to know who will be attending, so please let us know your intentions by the RSVP date.  Deadlines are included in the invitation, and on the meeting webpage.   


The best way to take care of this is to plan to attend all of the meetings and RSVP when you receive the invite!


Thank you for your cooperation!
Mary Supino, President
Calendar Wheels
These wheels are an excellent tool for counting deadlines with ease and precision.  They are great for calendaring events/tasks associated with elections, requests for public information, budget, public hearings, legal notices, etc. 

The calendar wheels will be available at the monthly meetings for $5.00 each. Monies raised from the sale of the calendar wheels will benefit the Alyce Deering Scholarship Fund. The calendar wheels come in two colors-purple and green. 

If you are not at a monthly meeting, and would like to purchase a calendar wheel, please contact Monica Solko at 817.427.6062 or via e-mail  
Application Deadline for MCCi Records Management Scholarships Extended
The TMCA Executive Board has decided to extend the application period for the MCCi Records Management Scholarships since there were no applications made by the June 15 deadline this year. Three $500 scholarships will be awarded - one for each category specified in the application. Please click here for the MCCi Scholarship Application.

Scholarship funds are to be used for continued or advanced education in TMCCP or a TMCA, Inc., approved records management program (i.e. ARMA, Texas State Library, Council of Governments), including travel to and from eligible seminars. We invite you to apply, if you meet the following eligibility requirements:
  1. All Records Management Programs must be under the jurisdiction of the City Secretary/Municipal Clerk.
  2.  Applicant must be a member of the Texas Municipal Clerks Association, Inc., and currently enrolled in the TMCCP Certification and/or Recertification Program.
  3.  Applicant must be a City Secretary/Municipal Clerk.
New application deadline is August 18. Please return your application to Peggy Cimics, Chair of the Scholarship Committee, by 12:00 midnight on August 18.
Future Newsletters
If there is a topic of interest or subject that you would like to see addressed in an upcoming newsletter, please let any of the Board members know.

If you would like to contribute to an article for consideration, please submit it by email to  Amy Shelley
FY 2015-2016 Board Officers 
Mary Supino, Arlington

Carol Borges, Westworth Village

Sheila B. Morales, Copper Canyon

Amy Shelley, Colleyville 
Laura Bell, Addison 
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