Hi Eric,


It's your team here at Innovative Business Solutions with our *THIRD* edition of our News + Insights Newsletter! Keep an eye out for important notices and announcements from us to help keep you informed.

General


Year End Closeout & New Year Prep


Anyone else asking themselves where the year went?! Don't get behind! Get yourself prepared for all the year end requirements and deadlines by reviewing our year end website! Simply use your phone to scan the QR code below or visit https://www.ibspayroll.com/year-end-hub/

The year end hub provides information and resources on:

·    Key Reminders & Deadlines

·    Year-End Checklist Guide & Video

·    Newsletter & 2025 Tax Information Sheet

·    Supplemental Payroll Instructions & Import Template

·    2025 Minimum Wage & Mileage Rate

·    and much more!


 ****Items still pending Federal/State Confirmation: CA Minimum Wage (Prop 32) & Mileage Rate for 2025.

 

Note: Innovative will not automatically update accounts for items such as mileage rate, employee rates of pay, etc. These items must be reviewed & updated on the client end, with our requested assistance as needed.

W2s & Employee Updates

December 31st, 2024


The deadline to record all 2024 W2 data is December 31st! Any payroll runs in 2025 for tax year 2024 will require amendments & W2-C corrections, as well as a starting fee of $500. It is critical that you review the year end website and resources to ensure you have included all relevant items. **Please Note: Manual checks placed in a payroll with a 2025 pay date will be recorded on a 2025 W2. If you need to cut a manual check up until 12/31, and wish for this to go in tax year 2024, please contact Innovative so we can add a "Year End Adjustments 12/31/2024" payroll for you.


The deadline to update employee addresses is December 31st! Any address changes made AFTER this date, will not update the W2 mailing distribution. Innovative will US mail all 2024 W2's directly to the employee's home address, which will be post-marked prior to deadline, January 31st 2025.


Within one week of employee's receiving their W2s in the mail, California employers are required to distribute the Earned Income Tax Credit (EITC), VITA and CalFile Required Notices. Employers are also required to redistribute these required notices for a second time in March. For more information on these notices, please review the IRS Website here.


Copies of W2s can be accessed anytime in the system by the employee and/or administrators. Here are some videos and guides you can provide to your employees with further information:


Note: If address updates are needed after the deadline, you will need to request an address forwarding with USPS here.

2024 FUTA Credit Reduction


The FUTA credit reduction is a penalty for states that borrow from the federal government to fund their unemployment insurance programs and do not repay their loans back timely. The deadline to pay back these loans was November 10th, 2024.


There are currently 2 states which have not paid back their loans: California & New York. This is the 3rd year of the FUTA Credit reduction tax, which requires a .9% additional tax on SUTA subject wages for those applicable states.


We will be processing a FUTA Credit Reduction payroll starting on 12/31/2024 to collect this additional tax due. You will get an email upon finalization of the payroll with a recap & funding report to display the amount we will collect & pay.


If you are interested in learning more, please visit the IRS website on FUTA Credit Reduction here.

2025 Legislative Updates to Pay Policies


A new year means new laws and new pay requirements! With the recent 2024 PAGA Reform (AB 2288 and SB92), there is a large focus on pay practices and labor code violations. It is very important that you conduct an internal review to ensure your company's policies and procedures are following the latest Federal/State/Local laws and regulations. It is highly recommended to consult with your Labor Law Attorney, Legal counsel, and/or HR consultant(s) to review your company obligations.


Examples to consider, but are not limited to:

  • Handbook
  • Work Agreements
  • Time Off Policies
  • Pay Policies (Minimum Wage, FLSA Overtime, Meal Premiums, etc.)
  • Timekeeping Practices & Rules (Missed Meals, Rounding, OT, etc.)
  • Out of State Laws & Policies
  • Trainings & Certifications
  • Annual Posters, Notices & Distributions


To help keep you informed, here are some examples of resources that should be visited and subscribed to regularly:


If modifications are needed for your account, please submit a ticket to IBSsupport@ibspayroll.com outlining the changes needed.

2025 SECURE Act 2.0 Requirements


In December 2022, the SECURE Act 2.0 was passed which modified many rules impacting traditional IRAs, Roth IRAs, 401(k)s, 403(b)s, and 457s. The primary objective of this act is to encourage more workers to save for retirement. However, due to the many and complex nature of these modifications, it is important that you understand the key points and requirements of the law.


Below are some of the notable changes that go into effect in 2025 which may affect your payroll. Please consult with your TPA or Retirement Plan Administrator for the full list of changes and more information on how these new rules affect you.


Catch-Up Contributions

Starting in 2025, individuals aged 60 to 63 will be able to increase their catch-up contributions into retirement savings accounts (401(k), 403(b), 457), contributing the greater of $10,000 or 150% of the 2024 catch-up contribution limit, adjusted for inflation.


Simple IRA Changes

Starting in 2025, individuals aged 60 to 63 with Simple IRAs will be allowed to make catch-up contributions of the greater of $5,000 or 150% of the age-50 catch-up limit.


Automatic 401(k) Enrollment

Starting in 2025, automatic enrollment in 401(k) or 403(b) plans established after Dec 28th 2022 will be required for new employees, with initial contribution rates between 3-10%. Contributions will increase by 1% annually until reaching at least 10%, but not exceeding 15%. Although automatic enrollment is mandated for these plans, employees can opt out or adjust their contribution rate.


IRS - 2025 Changes to Retirement

SHRM - SECURE Act 2.0 Changes

Product Feature


WebTime - Manager Training Video

Now Available In Spanish!


To make the system more versitle and easy to train your staff on demand, Innovative has been focusing on not only building up our YouTube Channels, but also making video's and guides available in both English & Spanish! Below you will find our newest video -- Time & Attendance Manager Overview Training in Spanish:

Innovative OnDemand - Payroll

Innovative OnDemand - Time & Attendance

Innovative OnDemand - HR

Innovative's Team Spotlight


Welcome to the Team:

Christopher & Ant


It is with great excitement we announce that we have added two new employees to the Innovative team!


The WebTime team officially welcomed Christopher in mid-October. Christopher's background in science, technology, and customer service makes him a perfect fit for the WebTime department!


The Business Development team officially welcomed Ant in early-November. Ant comes to Innovative with years of experience in the payroll industry and is excited to help


Please join us in welcoming both Christopher & Ant to the team!

Events + Dates


  • November 11th - Bank Holiday*** Innovative Open
  • November 20th - 2025 Mousepad Mailing Distribution
  • November 28th - Bank Holiday*** Innovative Closed
  • December 6th - Deadline to submit 2025 changes to Innovative
  • December 24th - BANKS CLOSE AT 9:00 am (ACH Deadline)
  • December 25th - Bank Holiday*** Innovative Closed
  • December 31st - BANKS CLOSE AT 11:00 am (ACH Deadline); Last Day for 2024 Payroll Inclusions & Address Updates
  • January 1st - Bank Holiday*** Innovative Closed
  • January 31st - W2 Mailing Distribution (Employer to Distribute EITC Notices within 1 week - Distribution #1)
  • March 2025 - EITC & Annual Notice (Re-distribution #2)

Resources + Training


Webinars:


Podcasts:


Blogs:


YouTube:


Newsletters:


Thank you for your business!


Innovative Business Solutions



Contacts
Main: (707) 586-4300
Email: IBSsupport@ ibspayroll.com
Mailing Address
Innovative Business Solutions
6400 Redwood Drive
Suite 100
Rohnert Park, CA 94928
Business Hours
Mon-Fri: 8:00 am - 5:00pm
Sat-Sun: Closed

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Disclaimer: These materials and links are provided for informational purposes only and are not intended as legal or tax advice. Clients should contact their tax and legal professionals to discuss how these matters relate to their individual circumstances.