is a bi-weekly newsletter of the New Hampshire Municipal Association.
Its purpose is to keep you up-to-date on the latest information
of interest to municipal officials.
NHMA Needs Your Updated Membership Information!
Please Update Your Official Roster and Membership Contact Information
Help Keep NHMA's Database Current!
After each town or city election, we ask our members to identify and update all newly-elected and reelected officials from your city or town. By this action, you will help us maintain the 2019-2020 New Hampshire Municipal Officials Directory as a valuable member resource.
NHMA relies on this vital information to reach municipal officials and staff with timely information regarding available training, program and services as well as important legal and legislative updates throughout the year. This publication is also used extensively as a valuable reference tool by city, town, school and other local government officials.
Please log onto
and go to Member Directory Updates in the Member Toolbox. If you don't know who in your city or town has access to do this, please contact NHMA's Judy Pearson at
or via phone at 230.3355. This is also a good time to update who receives a complimentary
New Hampshire Town and City
magazine subscription as part of your membership with us.
Please update your official roster at your earliest convenience, but no later than May 31st! Thank you in advance for all your help.
2019 Local Officials Workshops
Free Workshops for Seasoned and Newly Elected Officials!
9:00 am- 4:00 pm (
Registration begins at 8:30 am)
Continental breakfast will be provided.
12:00 noon -1:00 pm
(LUNCH ON YOUR OWN)
Time provided for attendees to get lunch!
Presented by NHMA's Legal Services attorneys, these workshops provide municipal officials with tools and information to effectively serve their communities. Topics will include the Right-to-Know Law, ethics and conflicts, town governance, municipal roads, and more. Ample time allowed for questions, answers, and discussion.
Attendees will receive a complimentary copy of NHMA's 2019 edition of the publication,
Knowing the Territory.
Cancellation must be received 48 hours in advance. If cancellation is not received 48 hours in advance, NHMA will charge you $20 to cover workshop costs, including any meals.
Do You Have the 2015 Hard Road to Travel Publication?
Do You Need the 2019 Supplemental Update?
You can now download the update from the NHMA Shop!
$5 for members/$10 non-members.
You can also buy the book with the update included if you don't already have the book.
$55 members/$110 non-members.
How to Avoid Costly Mistakes - A Wage & Hour Compliance Workshop for Cities and Towns
9:00 am - 12:30 pm,
Friday, May 10, 2019
NHMA Offices, 25 Triangle Park Drive, Concord
(Seating is limited to first 70 registrants)
Compliance with the Fair Labor Standards Act (FLSA) can be complicated, and many municipal employers unintentionally violate the law with common mistakes such as failing to properly pay employees for hours worked, incorrectly computing overtime, or misapplying overtime exemptions.
Steven McKinney, the Community Outreach Specialist for the Northern New England District Office of the United States Department of Labor, Wage and Hour Division, will discuss some of the most common FLSA pitfalls and errors, how to avoid these costly mistakes, and options for correcting unintentional underpayment.
Other topics will include volunteers, compensatory time, special exemptions that may apply to local government.
A Continuing Legal Education Seminar, hosted by NHMA and the New Hampshire Municipal Lawyers Association:
Managing Public Rights of Way: 5-G Deployments and Taxation
1:00 pm - 4:15 pm
Thursday, May 30, 2019
NHMA Offices, 25 Triangle Park Drive, Concord
$40 per attendee/Online Registration Only
This seminar will cover the evolving pressures on municipalities for access to public rights of way for wireless telecommunications, broadband fiber and traditional telephone and electrical poles and conduits, and the changing requirements for taxing private company uses of the public rights of way.
Both emerging technologies and new laws are challenging the way municipalities have traditionally managed their public rights of way, and being pro-active is the best approach. This seminar will provide specific guidance on staying ahead of these developments, with examples of documents and procedures.
Presenters include Kate Miller, Partner at DTC Lawyers and DTC Associate Brendan A. O'Donnell.
As with all NHMLA/NHMA seminars, this is an educational seminar and is not intended to provide legal advice, and attendance or participation does not create an attorney-client relationship.
Registration includes materials delivered electronically - no hard copies of materials will be provided.
2019 Municipal Trustees Training Workshops
9:00 am - 3:30 pm
NHMA Offices, 25 Triangle Park Drive Concord
9:00 am - 3:30 pm
Medallion Opera House, 20 Park Street Gorham
Cost: $60, includes continental breakfast, lunch and program materials
Trustees 101 - Governance and Right-to-Know Law
9:00 am-10:30 am
Carrying out your duties as a Library Trustee, Cemetery Trustee or Trustees of Trust Funds starts with understanding how to conduct public meetings in compliance with the Right-to-Know Law. Governance of your trustee committee or board also requires effective meeting rules of procedure, and an understanding of your relationship with your governing body; select board, town council or city council.
Trustees 101 will cover these topics, along
with attention paid to the special roles and responsibilities that Cemetery and Library Trustees and Trustees of Trust Funds have over gifts and other donations given in trust to your municipality.
10:30 am - 10:45 - BREAK
A Little Help From My Friends
10:45 am-12:30 pm
Terry Knowles, Assistant Director of Charitable Trusts Division, Office of Attorney General
Have you recently been elected or appointed to the office of Trustees of Trust Funds, Cemetery Trustee or Library Trustee and you have no idea what to do? Then this session is for you! Presenter Terry Knowles will explain the duties, responsibilities, and reporting requirements of these offices and how the trustees interact with other municipal officials.
12:30 pm to 1:15 pm - LUNCH
Electronic Reporting for Trustees of the Trust Funds
1:15 pm-2:00 pm
David Salzer, Principal, Axiomatic
An electronic portal is now available for Trustees of the Trust Funds to submit the MS-9 and MS-10 forms. The portal streamlines the annual submission process by enabling trustees to enter trust fund information through a user-friendly interface that allows a direct data upload. This session will provide an overview of the system, including its features and functions.
2:00 pm to 2:15 pm - BREAK
Trust Fund Administration
2:15 pm-3:30 pm
Jamie Dow, Municipal Accounts Auditor, New Hampshire Department of Revenue Administration
Trustees of Trust Funds are responsible for the custody of municipal money placed into expendable trusts and capital reserve funds, the rules for which are somewhat different than private funds held in trust. This session will explain those differences, focusing on when capital reserve funds and expendable trust should be established; the process for establishing, adding to, and withdrawing from the funds; and the proper documentation for establishment, appropriations, and withdrawals. Additionally, the roles of the "agents to expend" versus the "trustees as custodians" will be discussed.
Who Not to Hire!
12:00 pm - 1:00 pm
Tuesday, May 14, 2019
(Please note new date)
There are a lot of similarities between employees and volunteers - both groups need to be recruited and supported to be successful in working toward the same municipal mission. As we head towards the season for hiring for a variety of summer and recreational help, this webinar will serve as a much needed primer on New Hampshire employment law, volunteerism, best practices, and more.
Join Attorney Christine Fillmore of Drummond Woodsum and Kerry Horne, Executive Director of the New Hampshire Recreation and Park Association, who will review the policies and procedures that protect the safety of volunteers and the municipality, including youth employment restrictions, background checks, workers' compensation and liability issues.
Attendees will receive an electronic copy of Volunteer Manual, A Guidebook for Developing Policies and Procedures and Special Events Planning Guidebook, as resources for your town/city or event organizing committee.
This webinar is open to members of the New Hampshire Municipal Association and the New Hampshire Recreation and Parks Association and should be of interest to any municipal official that hires, manages or oversees recreational and seasonal employees and volunteers.
2019 Legislative Wrap-up
12:00 pm - 1:00 pm
Wednesday, June 26, 2019
Join Executive Director Margaret Byrnes, Government Affairs Counsel Cordell Johnston, and Government Finance Advisor Barbara Reid for a review of the highlights of the 2019 legislative session.
This will be after the legislative session ends, so except for possible vetoes, all legislative action will be final.
This webinar will discuss the most significant bills of municipal interest that made it through the legislature this year, as well as a few that failed but may be back in the future.
The discussion will include, among others, state budget, assessing issues, water quality standards, the Right-to-Know law, the retirement system, planning and zoning issues, election law matters, including postponement of town meeting, and other changes affecting municipal governance and administration.
This webinar is open to NHMA members and is of interest to all municipal officials and employees.
Celebrating the 50th Anniversary of Municipal Clerks Week
May 5 - 11, 2019
Be sure to thank your local city or town clerk this week!
From May 5-11, 2019, Municipal Clerks Week will be celebrating its 50th anniversary. Initiated in 1969 by the International Institute of Municipal Clerks (IIMC) and endorsed by all of its members throughout the United States, Canada and 15 other countries, the week is a time of celebration and reflection on the importance of the Clerk's office. In 1984, President Ronald Reagan signed a proclamation that officially declared Municipal Clerks Week the first full week of May. In 1994 and 1996, President Bill Clinton also signed proclamations confirming Municipal Clerks Week. To learn more, visit IIMC at
Regardless the size of your city or town, the knowledge and expertise required to successfully perform the duties of municipal clerk are extensive. Everything from budgets to elections to maintaining public records is under the control of the clerk. Moreover, the clerk must constantly be aware of new regulations placed on the city or town by federal regulations, the state legislature and local ordinances and regulations.
Therefore, for the many hats worn by the clerk, the many hours worked on behalf of their city or town and its residents, the records kept, meetings attended, elections held, and for problems solved, the New Hampshire Municipal Association wishes to thank all our municipal clerks for your outstanding service, your dedication, your professional integrity and for embracing your city and town in a way very few people understand and appreciate.
Members Input Sought on Fire Service Training and Certification-Related Rules
Survey Deadline Extended to May 24!
The New Hampshire Fire Standards and Training Commission (NHFSTC) is responsible for the establishment of standards statewide for fire service related training curricula and issuing a certificate(s) upon successfully completing the related fire service courses.
The Commission is currently considering amending its administrative rules in order to clarify what specific infractions warrant revoking a New Hampshire firefighter's certification and, as a separate matter, is also considering establishing a voluntary credentialing process for various disciplines in the New Hampshire fire service that recognizes those fire service members who complete ongoing professional development beyond just completing a one time series of courses that result in issuance of a certificate.
Below are links to two brief surveys for each topic, if you could spare just a few short minutes to provide your feedback on these topics, it would be much appreciated.
The Commission is hoping to have your feedback submitted by May 24, 2019.
Drummond Woodsum Employment and Labor Group
invites you to its quarterly complimentary Human Resources get-together. Employers face a myriad of challenges when attracting and hiring new employees. Everything from initial communications and offer letters, setting job expectations, and new-hire administration implicates legal compliance. This program will focus on helping employers put themselves on sound legal footing for a positive start to the employment relationship.
Topics will include:
- Questions and topics to avoid when communicating with applicants or new hires
- Offer letters and position descriptions
- Medical exams
- I-9 compliance and other new hire paperwork
- Diversity issues in the workplace
Please forward any questions you may have on this topic to Anna Cole at
by June 3, 2019. These questions and others that arise will be addressed during the program.
The process of building New Hampshire's next State Budget continues as the Senate now takes up the House's version of the budget. On April 11, the House passed a proposal that would shift significant resources to education and health services during the next two fiscal years.
NHFPI's new Issue Brief,
The House State Budget for State Fiscal Years 2020 and 2021
summarizes the House version of the budget and explores its most important provisions and components in detail. With a relatively strong economy and a revenue surplus, New Hampshire policymakers have an opportunity to comprehensively address long-term challenges facing the state and build a more resilient economy for all Granite Staters. The House version of the budget takes key steps toward addressing some of those long-term challenges.
Thursday, May 16, 2019
Grappone Conference Center, Concord
Costs: $65 includes lunch and refreshments
Clean drinking water is vital to public health and the potential for future economic development. Even very small quantities of contaminating substances in lakes, rivers, or aquifers can limit their use as sources of clean drinking water. Local land use policy, open space planning, and conservation tailored to protecting these resources promote public health and ensure a long-term supply of clean drinking water. Consequently, there are important roles for local officials to play in protecting currently operating public water systems as well as water resources that can serve as future sources of drinking water.
Each year, the New Hampshire Department of Environmental Services (NHDES) convenes a conference concerning how to protect local drinking water resources that is designed for local planners, conservation commissioners, water supply managers, and other local leaders. This conference has become the largest drinking water "source protection" event in New England and is the only statewide event focused solely on how to protect local sources of drinking water.
The New Hampshire Department of Environmental Services (NHDES) will hold its 2019 Drinking Water Source Protection Conference on Thursday, May 16, at the Grappone Conference Center in Concord, NH. This year's conference will feature presentations on:
- The statewide private well sampling initiative
- Long-term water source planning
- Updates to NH's drinking water source protection strategy
- Drinking water source protection priorities at the national, regional, and state level
- Projects related to lake management, land conservation, and public health
....and many more interesting source protection topics!
The conference fee is $65 and includes lunch and refreshments. Qualifies for 5.0 Technical Credit Hours toward the New Hampshire Water Works Operator Certification Program.
Registration questions? Contact Andrew Stone at AGWT:
New Hampshire Scenic Byways Network Statewide 3rd Annual Forum
2:00 pm - 4:30 pm
Tuesday, May 21, 2019
Clements Hall (Colby-Sawyer College)
New London, NH
Cost is FREE!
The highlight of the 2019 program is a panel discussion on the importance of recruiting and retaining volunteers on local byway councils; panelists will share perspectives from AARP, Granite State Ambassadors, and the Lebanon Area Chamber of Commerce. Representatives from byways, municipalities, and tourism organizations across the state will have an opportunity to collaborate and network in an open, relaxed setting.
The New Hampshire Scenic Byways Network is an ad hoc organization that strives to increase awareness of and enthusiasm for New Hampshire's Scenic Byways by fostering grassroots collaboration between the realms of transportation, local byway councils, tourism, and regional planning.
If you have any questions, please contact Adam Hlasny, Senior Transportation Planner, Southern New Hampshire Planning Commission, at email@example.com or via telephone at 603.669.4664.
NHDES Seeking Pre-applications for Drinking Water Projects
Pre-apps due by Friday, June 14, 2019
The New Hampshire Department of Environmental Services (NHDES) is now soliciting pre-applications for drinking water projects through the Drinking Water State Revolving Fund (DWSRF) program.
The SRF program is a low-interest loan program that assists community public water systems with the planning, design, and construction of eligible drinking water infrastructure improvement projects.
NHDES Proposes Amendments
to Radionuclide Contamination Standards for Public Water Systems
The New Hampshire Department of Environmental Services (NHDES) is proposing to readopt with amendment administrative rule Env-Dw 703 and 710 dealing with drinking water quality standards and monitoring requirements for radionuclide contaminants. These standards and monitoring requirements replicate the federal standards and requirements established in 40 CFR Parts 141 and 142. Pursuant to 40 CFR 141.1, such requirements constitute national primary drinking water requirements and so are required by RSA 485:3, I, to be adopted.
A copy of the proposed rule is available
A public hearing on the proposed rule changes is scheduled for Thursday, May 9 at 10:00 a.m. in room 110 of the NHDES Offices, 29 Haven Drive, Concord. The deadline for submission of written comments by fax (603-271-0656) or email (
4:00 p.m. on Friday, May 17.
Questions regarding the proposed rules may be addressed to Holly Green at the email noted above or 603-271-3114.
NATIONAL LEAGUE OF CITIES: What This Bipartisan Transportation Bill Means for Your City
The National League of Cities (NLC) is pleased to support the Transportation Alternatives Enhancements Act (S. 1098) introduced by Senators Ben Cardin (D-MD) and Roger Wicker (R-MS). This bipartisan bill supports and improves the highly successful Transportation Alternatives Program (TAP). Run by the U.S. Department of Transportation, TAP is a collaborative federal transportation program that leverages federal and local funds to build bikeways and sidewalks to reduce traffic congestion, provide children with safe routes to school and give communities more affordable transportation options. Multimodal and collaborative programs like TAP, which provided $850 million to recipients in 2019, are central to cities' transportation plans for the future.
National Civic Review: Focus on Decision-Making
The spring edition of the
National Civic Review
focuses on management and leadership and was published in collaboration with the
Charles F. Kettering Foundation
To access this edition, go to the
table of contents
where you will be prompted to enter your unique access code:
According to Wikipedia, name the New Hampshire city or town which was known as "Number Six" in a line of settlements running between the Merrimack and Connecticut rivers. In 1752, the Masonian Proprietors granted the land to Andrew Todd, who called it "Todd's Town." Settled in 1761 by James Peter, it was dubbed "New Marlborough" by others from Marlboro, Massachusetts. It is rumored that the game of paintballl originated here in 1981.
Please send your response to
. A winner will be recognized in the next
issue and be eligible for a grand prize of no particular value whatsoever at the end of the year.
April 24th TRIVIA QUESTION:
Name the New Hampshire
city or town that was incorporated in 1773 and was originally called Woodbury. It was one of the largest land grants made in New Hampshire. It houses, among others, Beatties, Mapleton, and Masons.
Correct Response: Town of Stratford
April 24th Winner: Dean Miles, Plumbing/Mechanical Inspector, City of Dover
Benefit Plans for the Public Sector
Before you act on an employment or labor issue,
EMPLOYMENT LAW HOTLINE
The Employment Law Hotline is an NHMA Member Benefit
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New Hampshire Municipal Association, 25 Triangle Park Drive, Concord, NH 03301