is a bi-weekly newsletter of the New Hampshire Municipal Association.
Its purpose is to keep you up-to-date on the latest information
of interest to municipal officials.
Last Call to Members to Update Municipal Roster!
Please Update Your Official Roster and Membership Contact Information
We Need Your Help to Keep NHMA's Database Current!
After each town or city election, we ask our members to identify and update all newly-elected and reelected officials from your city or town. By this action, you will help us maintain the 2019-2020 New Hampshire Municipal Officials Directory as a valuable member resource.
NHMA relies on this vital information to reach municipal officials and staff with timely information regarding available training, program and services as well as important legal and legislative updates throughout the year. This publication is also used extensively as a valuable reference tool by city, town, school and other local government officials.
Please log onto
and go to Member Directory Updates in the Member Toolbox. If you don't know who in your city or town has access to do this, please contact NHMA's Judy Pearson at
or via phone at 230.3355. This is also a good time to update who receives a complimentary
New Hampshire Town and City
magazine subscription as part of your membership with us.
Join the White House Today for Discussion of United States-Mexico-Canada (USMCA) Agreement
CALL TODAY at 3:00 pm, Wednesday, June 5, 2019
On Friday, May 31, the Trump Administration submitted a draft Statement of Administrative Action (SAA) to Congress marking a key step in Congressional passage of the United States-Mexico-Canada Agreement (USMCA). You can find the statement here (
Letter Regarding Draft Statement of Administrative Action
In 2017 alone, exports to Canada and Mexico from New Hampshire totaled more than $1.1 billion (
) supporting over 50,000 jobs (
). Improved and enforceable labor standards, innovative rules of origin for manufacturing, and increased access to agricultural markets- all negotiated in the USMCA - are but a few examples of how this 21
century trade agreement will benefit communities across New Hampshire.
On Wednesday, June 5, at 3:00 pm, please join the White House Offices of Intergovernmental Affairs & Public Liaison in a call with Senior Administration Officials to discuss the USMCA and the importance of the agreement to New Hampshire. The purpose of this call is to engage with State and local officials as well as members of the business community on the USMCA. Please feel free to share this invitation with your colleagues.
New Hampshire USMCA Call Information
Date: Wednesday, June 5, 2019
Time: 3:00PM ET
Call-In Information: RSVP Here
Elected officials across New Hampshire, including Governor Chris Sununu, have and continue to weigh-in on the importance of the USMCA. During a recent appearance on CNBC, Governor Sununu highlighted his support for the USMCA and encouraged Congress to act stating, ""When you look at say the US-Canada-Mexico agreement. They used tariffs in that case and that is a good deal. Frankly, Congress should get off their butts and actually sign that thing. As a border state to Canada, our number one trading partner. It is important to get it done."
The Office of Intergovernmental Affairs is the primary liaison between the White House and state and local elected officials. They work directly with state and local elected officials on issues pertinent to their states/communities as well as on shared administration priorities, like disaster recovery and resilience, workforce and economic development initiatives (e.g. opportunity zones), and combating the opioid/drug crisis.
A Continuing Legal Education Seminar, hosted by NHMA and the New Hampshire Municipal Lawyers Association:
Ethics for Municipal Attorneys
1:00 pm - 4:00 pm
Friday, June 14, 2019
NHMA Offices, 25 Triangle Park Drive, Concord
$40 per attendee/Online Registration Only
The municipal attorney is a valuable part of any municipal governance team and, when used effectively, can ensure the city or town carries out its responsibilities and lawfully achieve its goals while at the same time protect the municipality and its officials and employees from significant liability.
Join Attorney Russ Hilliard of Upton & Hatfield and Concord City Solicitor, James W. Kennedy, who will review professional ethics as applied to the position of municipal attorney. This seminar, though primarily aimed at municipal attorneys, also provides helpful information for other municipal officials and administrators, including:
* Identifying the control group in litigation - who can opposing counsel speak to in the municipality during litigation and not be in violation of Rule 4.2;
* Texting, as it relates to spoliation of evidence and Rule 3.4;
* Who is the client, relative to when a municipal entity creates a committee with another separate and distinct entity;
* When a zoning board makes a decision and the administration does not agree - how to proceed;
* When an elected official violates an ethics standard, what are the options to investigate;
* Conflict issues when municipalities change law firms; and
* Conflict issues created when a lawyer's action for one client materially limits the lawyer's effectiveness in representing another client in a different case.
As with all NHMLA/NHMA seminars, this is an educational seminar and is not intended to provide legal advice, and attendance or participation does not create an attorney-client relationship.
Registration includes materials delivered electronically - no hard copies of materials will be provided.
NHMA Regional Workshop: The Right-to-Know Law and Governmental Meetings
6:00 pm - 8:30 pm
Tuesday, July 23, 2019
County Hall Building
12 Court Street, Keene
$35.00 without publication
$55.00 with publication, A Guide to Open Government: New Hampshire's Right-to-Know Law
Join Legal Services Counsel Stephen Buckley and Municipal Services Counsel Natch Greyes who will discuss the requirements for holding a proper public meeting, as well the exceptions to the meeting requirement (the so-called "non-meeting"). Then the attorneys will discuss the purposes for which public bodies may hold a nonpublic session, as well as the procedural requirements for a proper nonpublic session. This workshop will also address difficult "meeting" issues, such as communications outside a meeting and electronic means of communicating, and penalties and remedies provided in RSA Chapter 91-A.
There will be ample time for questions and answers.
Join Us for the Gorham Trustees Training Workshop!
2019 Municipal Trustees Training Workshops
9:00 am - 3:30 pm
Medallion Opera House, 20 Park Street Gorham
Cost: $60, includes continental breakfast, lunch and program materials
Trustees 101 - Governance and Right-to-Know Law
9:00 am-10:30 am
Carrying out your duties as a Library Trustee, Cemetery Trustee or Trustees of Trust Funds starts with understanding how to conduct public meetings in compliance with the Right-to-Know Law. Governance of your trustee committee or board also requires effective meeting rules of procedure, and an understanding of your relationship with your governing body; select board, town council or city council.
Trustees 101 will cover these topics, along
with attention paid to the special roles and responsibilities that Cemetery and Library Trustees and Trustees of Trust Funds have over gifts and other donations given in trust to your municipality.
10:30 am - 10:45 - BREAK
A Little Help From My Friends
10:45 am-12:30 pm
Terry Knowles, Assistant Director of Charitable Trusts Division, Office of Attorney General
Have you recently been elected or appointed to the office of Trustees of Trust Funds, Cemetery Trustee or Library Trustee and you have no idea what to do? Then this session is for you! Presenter Terry Knowles will explain the duties, responsibilities, and reporting requirements of these offices and how the trustees interact with other municipal officials.
12:30 pm to 1:15 pm - LUNCH
Electronic Reporting for Trustees of the Trust Funds
1:15 pm-2:00 pm
David Salzer, Principal, Axiomatic
An electronic portal is now available for Trustees of the Trust Funds to submit the MS-9 and MS-10 forms. The portal streamlines the annual submission process by enabling trustees to enter trust fund information through a user-friendly interface that allows a direct data upload. This session will provide an overview of the system, including its features and functions.
2:00 pm to 2:15 pm - BREAK
Trust Fund Administration
2:15 pm-3:30 pm
Jamie Dow, Municipal Accounts Auditor, New Hampshire Department of Revenue Administration
Trustees of Trust Funds are responsible for the custody of municipal money placed into expendable trusts and capital reserve funds, the rules for which are somewhat different than private funds held in trust. This session will explain those differences, focusing on when capital reserve funds and expendable trust should be established; the process for establishing, adding to, and withdrawing from the funds; and the proper documentation for establishment, appropriations, and withdrawals. Additionally, the roles of the "agents to expend" versus the "trustees as custodians" will be discussed.
2019 Legislative Wrap-up
12:00 pm - 1:00 pm
Wednesday, June 26, 2019
Join Executive Director Margaret Byrnes, Government Affairs Counsel Cordell Johnston, and Government Finance Advisor Barbara Reid for a review of the highlights of the 2019 legislative session.
This will be after the legislative session ends, so except for possible vetoes, all legislative action will be final.
This webinar will discuss the most significant bills of municipal interest that made it through the legislature this year, as well as a few that failed but may be back in the future.
The discussion will include, among others, state budget, assessing issues, water quality standards, the Right-to-Know law, the retirement system, planning and zoning issues, election law matters, including postponement of town meeting, and other changes affecting municipal governance and administration.
This webinar is open to NHMA members and is of interest to all municipal officials and employees.
The Right-to-Know Law and Governmental Records
12:00 pm - 1:00 pm
Wednesday, July 10, 2019
Join NHMA's Legal Services Counsel Stephen Buckley and Municipal Services Counsel Natch Greyes who will share strategies to assist municipalities in handling governmental record matters arising under the Right-to-Know Law. Handling governmental records requests requires an understanding of all aspects of request processing including: the requirements for availability, storage, electronic records, redaction, cost estimates, mandated access for certain records and appointments for review of records. Guidance will be provided on determining what is a governmental record, and when and how access and copies of public records must be provided. This workshop will also address what records are exempt from disclosure, along with whether a record request that would require a search for multiple documents must be fulfilled or whether a request impermissibly seeks to create a record that does not exist. In addition, guidance will be provided on the retention of governmental records and how claims under the Right-to-Know Law are enforced.
This webinar is open to NHMA members and is of interest to all municipal officials and employees.
ZBA Basics in New Hampshire
12:00 pm - 1:00 pm
Wednesday, August 14, 2019
As a new volunteer member of your local Zoning Board of Adjustment (ZBA), you just don't know where to start to learn about your new responsibilities. That's why NHMA is hosting a webinar designed specifically for new board members including a basic overview of the organization, powers, duties, and relevant statutory and case law authority to make your public service both more enjoyable and productive.
Join Legal Services Counsel Stephen Buckley and Municipal Services Counsel Natch Greyes who will share their expertise on how to keep your board's affairs in order (including rules of procedure), the do's and don'ts for conducting meetings and hearings, your board's issuance of decisions, and its rehearing procedures.
This webinar is open to all NHMA members and will benefit not only new ZBA members, but also governing bodies, other land use boards, and administrators who want to better understand the different roles and responsibilities of various municipal officials in these positions.
Join CDFA for Symposium on "Reweaving the Social Fabric of Our Communities"
8:30 am - 11:30 am
Tuesday, June 25, 2019
Hatbox Theatre, Concord
Join CDFA for an engaging symposium on "Reweaving the Social Fabric of Our Communities" by improving the social infrastructure and connectivity within New Hampshire communities. Register here:
Attendees will hear a keynote address from Lewis M. Feldstein, a nationally recognized, New Hampshire-based expert in civic engagement and community development. Mr. Feldstein has helped shape the landscape of New Hampshire communities through his substantial work leading the NH Charitable Foundation for 24 years and much more. You will also hear from those who have led successful community-based initiatives to make a positive impact on places and organizations that shape our engagement with and connection to our communities.
Have an idea or vision for strengthening social infrastructure and connections in your community? Big or small, we want to hear about it! If you are interested in sharing your idea with the audience and the opportunity to apply for one of three grants of up to $2,500 to support your vision, select "Apply for Idea Exchange" when registering.
Deadline for registering your idea for the Idea Exchange is
Wednesday, June 12.
Additional details on the Idea Exchange and grant opportunity can be
We will pre-select the top submissions to present their idea - with no more than two minutes on the clock! - during the symposium. Audience members will have the opportunity to connect with Idea Exchange presenters and share advice to help them grow their vision.
Have questions? Contact Melissa Latham at
or 603-717-9107. If you would like a copy of the flyer to promote to your networks, let us know and we will be happy to share.
Registration for the event will close by Friday, June 21 or once capacity is met.
NHDES and NEBRA Hosting PFAS Sampling & Analysis Workshop
9:00 am - 1:30 pm
Wednesday, June 26, 2019
NHDES Franklin Training Center
River Street Extension, Franklin
Free for NH Sludge Quality Certificate (SQC) holder; $45 for NEBRA members; $60 for non-members.
Training contract hours awarded: 3.5 hours (for wastewater or drinking water).
The North East Biosolids & Residuals Association (NEBRA) has been contracted by the New Hampshire Department of Environmental Servoces (NHDES) to offer training on sampling and analysis of PFAS in biosolids, residuals, wastewater, septage, and related media.
PFAS are found in biosolids, residuals, soils, wastewater, septage, and related media. They are chemicals that have been in common use in many products since the 1950s. Because they are ubiquitous in our modern living environments and have been found in many places in the environment, and because they are being regulated in waters in the parts per trillion (ppts) and in soils and solids in the parts per billion (ppb), sampling and analyzing PFAS is particularly challenging. Very strict sampling plans and protocols are required to reduce the risk of contaminating samples, and analytical methods and protocols must be understood by clients of commercial laboratories to ensure useful test results.
This class will provide participants background information on PFAS and their presence in various media, sampling plans and protocols, lab analysis, and what to watch out for.
New NHRS Employer Contribution Rates Take Effect July 1
The New Hampshire Retirement System (NHRS) employer contribution rates for fiscal year 2020 take effect for all Earnable Compensation paid on or after
July 1, 2019.
NHRS released these rates in September 2018 and recently sent a reminder to all NHRS employers.
Answers to frequently asked questions concerning employer contribution rates are available here.
NHRS Schedules Employer Education Sessions Through 2019
The New Hampshire Retirement System (NHRS) has scheduled multiple employer education sessions through the end of 2019. These sessions are geared toward those involved in payroll and/or human resources. Please note that separate in-person sessions are scheduled for school district employers, and municipal and county employers. Employer reporting webinars are open for any individuals involved in payroll reporting, regardless of the employer type. Scheduled dates are listed below:
Municipal and County Employers:
This multi-part employer education session is open to all NHRS participating municipal and county employers and is geared toward individuals involved in payroll and/or human resources. To register, or learn more, go to the August 27, 2019 session.
This multi-part employer education session is open to all NHRS participating school employers, and is geared toward individuals involved in payroll and/or human resources. To register, or learn more, go to the October 23, 2019 session
Employer Reporting Webinars:
This employer reporting presentation provides an overview of the NHRS Data Reporting System (DRS). Topics include reporting of active member wages and contributions, annual retiree reporting, clearing exceptions, remitting payments, and reporting deadlines. The presentations are geared toward individuals involved in payroll reporting. To register, or learn more, select the date you wish to attend: July 17, 2019 or December 3, 2019.
Additional events may be scheduled based on demand/need.
NHDOS Readopting Rules Dealing with Vehicle Registrations
The New Hampshire Department of Safety (NHDOS) is proposing to re-adopt with amendments various sections of administrative rule Saf-C 500 dealing with vehicle registrations. The proposed rules address temporary registration plates, plates issued to government and non-profit agencies, disabled veteran motorcycle plates, multi-use decal plates, and more. A copy of the proposed rules is available by contacting Keith Lohmann at
A public hearing on the proposed rules is scheduled for
Thursday, June 27 at 2:00 p.m. at the Department of Safety 2nd floor conference room, 33 Hazen Drive, Concord. The deadline for submission of written comments on the proposed rules is
3:30 p.m. on Friday, July 5.
NH Fire Marshal's Office Offering Series of Seminars for Municipal Officials
Fire Marshal's Office is offering a series of seminars for town officials on the following topics from June through August. It is the mission of the State Fire Marshal to prevent deaths, injury and property loss by promoting a safe fire, building and hazardous materials environment for the citizens and visitors of New Hampshire through education, engineering, investigation and enforcement.
- Inspecting School Assembly Occupancies
- Inspecting Tents and Commercial Kitchens
- Inspecting Oil Burners, Gas Lines and Appliances and the Most Common Plumbing Violations
- Youth Firesetter and Rural Fire Prevention Program
You can find dates and registration information on the Fire Marshal's
NHOSI and NHDES Seeking Proposals for Propane/CNG School Bus Replacement Program
The New Hampshire Office of Strategic Initiatives (OSI), Lead Agency for the Volkswagen Environmental (VW) Mitigation Trust, in association with the Department of Environmental Services, is
requesting proposals for a Propane/CNG School Bus Replacement Program (Program).
The purpose of the Program is to
alleviate excess nitrogen oxide emissions caused by the VW violations through implementation of cost-effective projects and to address the additional goals of the State of New Hampshire Beneficiary
. The Program, which will
replace diesel school buses with propane or compressed natural gas school buses
, is utilizing approximately $750,000 of VW Environmental Mitigation Trust funding. Proposals will be accepted until
Friday July 12th, 2019 at 4:00 pm.
Informational Webinar to be held 1:00 pm, Friday, June 7th
Grant Round 30 of State's Land and Water Conservation Fund Local Assistance Program is Now Open
Intent to Apply Notice Due June 28th
The Land and Water Conservation Fund (LWCF) is a competitive
grant program that provides local units of government financial assistance with acquisitions and/or development of public outdoor recreation areas.
The Department of Natural and Cultural Resources will be accepting "intent to apply" forms by
4:00 pm, June 28, 2019.
A downloadable form and general grant program information is available at:
Calling All Finance Officers
Analysts now predicting next recession will occur in 2021.
How is your city or town preparing?
The National League of Cities is conducting its annual City Fiscal Conditions survey to better understand local fiscal and economic trends, and ways that cities and towns are readying their budgets for the next downturn.
We are working with NLC to ensure that New Hampshire's
cities and towns are well represented in this year's survey. Let's make our voices heard - take the survey
NHDRA Readopting Excavation Tax Rules Without Amendments
New Hampshire Department of Revenue Administration (NHDRA) is readopting Rev 500 rules governing the excavation tax and taxation of the excavation area, including definitions and requirements of filing of forms, certification by municipal assessing officials, distribution of forms, bonding, and appeals.
A public hearing will be held at
2:00 pm, Friday, June 7, 2019 at the NHDRA Offices located at 109 Pleasant Street, 2nd Floor Training Room, in Concord. Deadline for submission of written comments are due
Monday, June 17, 2019.
NHOSI Forming "Complete Count Committee" and Invite Your Participation!
9:00 am - 12:00 pm, Thursday, June 20, 2019
New Hampshire Municipal Association
25 Triangle Park Drive
Concord, NH 03301
Learn how you can help to ensure that the population of
is fully counted on April 1, 2020
The 2020 Census will be the only chance in 10 years to fully count New Hampshire's population, ensuring representation in Congress and distribution of federal dollars. New Hampshire is forming a Complete Count Committee to ensure that everyone in the state is accurately counted in 2020. We will look at challenges to counting the state's population and begin to discuss ways to meet those challenges. Outreach and communication are key.
Come to the meeting and consider whether you would like to join the New Hampshire Complete Count Committee and help spread the news of the importance of a complete and accurate census!
NHDES Seeking Pre-applications for Drinking Water Projects
REMINDER: Pre-apps for drinking water infrastructure projects due by Friday, June 14th
The New Hampshire Department of Environmental Services (NHDES) is now soliciting pre-applications for drinking water projects through the Drinking Water State Revolving Fund (DWSRF) program.
The SRF program is a low-interest loan program that assists community public water systems with the planning, design, and construction of eligible drinking water infrastructure improvement projects.
BETTER LEVERAGE YOUR PROJECT!
If you are also interested in applying to the Drinking Water and Groundwater Trust Fund (DWGTF) the application process is separate this year. Please check out the DWGTF website for more information.
A separate funding announcement for the Trust Fund will be coming out soon.
Construction Project applications are due September 13, 2019
Note: The DWGTF Commission will look favorably on applications that attempt to leverage the DWGTF to the greatest extent possible by bringing other financial contributions to the project such as the DWSRF program.
NATIONAL LEAGUE OF CITIES: House Subcommittee Approves EECBG Reauthorization
On May 16, the House Energy and Commerce Subcommittee on Energy approved legislation to reauthorize the
Energy Efficiency and Conservation Block Grant
(EECBG) program by voice vote. H.R. 2088, which was introduced earlier in the month and is sponsored by Representatives Greg Stanton (D-AZ-09) and Marc Veasey (D-TX-33), would reauthorize the program at $3.5 billion annually from 2021-2025.
The EECBG program was first authorized in the 2007 Energy Independence and Security Act. The program has provided funding to state, local, and tribal governments to undertake projects to reduce energy use, diversify energy supplies, and improve air quality and the environment. The program was initially authorized at $2 billion per year for five years beginning in 2008. In 2009, the American Recovery and Reinvestment Act included $3.5 billion for this program. Unfortunately, the program has not received any additional appropriated funds since 2009.
NLC supports this legislation and is circulating a
Dear Colleague letter
to secure additional cosponsors. NLC encourages its members to reach out to their member of Congress and invite them to cosponsor H.R. 2088.
June 5th TRIVIA QUESTION:
Name the New Hampshire city or town that was originally a parish of Londonderry. It is the birthplace of New Hampshire governor, Samuel Dinsmoor.
Please send your response to
. A winner will be recognized in the next
issue and be eligible for a grand prize of no particular value whatsoever at the end of the year.
May 22nd TRIVIA QUESTION:
Name the New Hampshire city or town that takes its name from a suburb of London, England. It is home to one of the largest private game reserves in New England featuring bison, boar and elk. Samuel Read Hall, the grandson of one of the original grantees was born here. He became the first teacher to use a blackboard, created the first teacher training school in the United States and the first instructional book for teachers.
Correct Response: Town of Croydon
May 22nd Winner: Daniel Lynch, Finance Director, City of Dover
Benefit Plans for the Public Sector
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EMPLOYMENT LAW HOTLINE
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New Hampshire Municipal Association, 25 Triangle Park Drive, Concord, NH 03301