Issue 5 of 6  
July 26, 2019
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Dear Longhorn Families,
 
Welcome to the UT community. Thank you for trusting us to provide your students with the world-class education they deserve.
 
As the executive vice president and provost, I am responsible for ensuring that all students receive the very best academic experience to prepare them for success after graduation. Whether that be a career path and their first job, or continuing their education in a graduate program or professional school — such as law school or medical school — I work to ensure that our student experiences and education enrich their lives and prepare them for their future.
 
Here, your student will have the resources and support needed to grow, thrive, and be inspired to change the world.
 
At UT, your student will learn from the best faculty. Soon, your student will be immersed in a learning community that celebrates intellectual curiosity and creativity, and diversity of people, experiences and ideas. Our professors inspire, challenge and encourage students, tapping into their potential and helping them accomplish whatever they set out to do. Our faculty are not only leading experts in their fields, but importantly, they care about students and their success.
 
You can support your student to stay on track to graduate. Encourage your student to take the time to meet with professors. Research shows that students who take advantage of the connection with their professors are more likely to be successful in college and in their future. And students who graduate on time are more attractive candidates for employers, start earning income earlier, and incur less debt. To do this, students should take 15 hours of coursework each semester.
 
For students, my advice is simple. Take intellectual risks. Take a class in something you know nothing about. Talk to your professors about getting involved in research. Study abroad. Join a student organization and learn from people who have backgrounds different from your own. Make the most of your time at UT. If you take intellectual risks now, you will reap the rewards for the rest of your life.
 
We appreciate your support. Thank you for supporting your student to help reach this pivotal point in life. Students were selected to be members of our Longhorn Class of 2023 because of their academic preparation, commitment and potential. I know you are proud, and so are we. I look forward to welcoming your student to campus as a valued member of our community.
 
With the excitement of the fall semester approaching, I know that it will not only be a significant change in your student’s life, but also your own. Know that together, our faculty, staff and administration will do everything we can to help your student succeed and thrive.
 
Hook ’em!
 
Maurie McInnis
Executive Vice President and Provost
The University of Texas at Austin
A Message from
Texas Parents

Your student's transition to UT Austin is quickly approaching and questions will arise. Please remember the Texas Parents office is here to help! Call or email us with your questions.

Our contact information can be found at the bottom of the page.
 
Susie Smith
Texas Parents Director
In this issue:

  • Family Weekend
  • Advice from Current Parents & Students
  • Mooov-In 2019
  • How to Pay Tuition
  • On-Campus Dining
  • Family Orientation Presentations
  • Off Campus Resources and much more!

Additional Resources:

Parents.utexas.edu with dedicated pages for "incoming freshman," "transfer" and "all undergraduate" parents and families.

An electronic version of the New Parent Guide that was mailed out in May.

First four issues of Next Steps:
Mark Your Calendar For...
Mooov-in Parent Mixer
Saturday, August 24
6:00-8:00pm

Things to know:
  • On campus at the Etter-Harbin Alumni Center
  • Complimentary hors d'oeuvres
  • Cash bar; as alcohol will be served, the event is intended for parents and guardians only, please. We ask that students and siblings not attend.
  • RSVP here by Sunday, August 11
 Things to know:
  • Website with details launches Sunday, September 8
  • There's no football home game during Family Weekend
  • All activities are optional
  • some have fees, others are complimentary
  • some are on campus, others are around Austin
  • Registration opens for all activities Monday, October 7
Self-Nominate to serve on the Texas Parents Ambassadors Council

Texas Parents Four-Year and Transfer supporting member can self-nominating for a 2019-2021 seat on the Texas Parents Ambassadors Council now through Tuesday, September 3.
Get the nomination form here that includes an overview of council member responsibilities. Contact Texas Parents Director,   Susie Smith , with any questions.
Send-Offs

Texas Exes is the official alumni association for The University of Texas at Austin with chapters spread across the globe.

Various chapters host events as a way of welcoming the newest Longhorns to the family and then "sending them off" to the Forty Acres with excitement for all that awaits. Go here to see if there is a Send-off event in your area.
Scholarship Opportunity for Incoming Freshman Men
Has your son demonstrated excellence in leadership, service, extra-curricular activity and academics? Applications are now open to incoming freshman men for the prestigious Tex Schramm Scholarships, where up to $15,000 is awarded annually with base awards of $750 plus 3 excellence awards ranging from $1500 to $3500. Apply by Saturday, July 27 to www.texschrammscholarships.com .
Thirteen Rules for School
At Family Orientation you may have heard from UT Austin chemistry professor, Dr. David Laude. In this video, he outlines his Thirteen Rules for School. Dr. Laude focuses only on teaching now, so his title shown in the video has changed but the insight he offers your student is timeless, tested and true. We hope you'll share this with your Longhorn! If your student is in Dr. Laude's class, what a great conversation starter for your student when they meet!
UT Lingo 

Becoming a part of the Longhorn Family includes learning the lingo, such as Q drop, Six-Pack, FIGs, Flags and more. Knowing these terms can make it easier for you to communicate with your student. Go here  and don't worry, there won't be a quiz!
Parent-to-Parent Advice for YOU
 
We have found hearing from other parents who have already walked in your shoes helpful. Enjoy honest, heartfelt advice from current UT Austin parents here .

We look forward to you sharing your insights next year as a seasoned Longhorn parent!
Restrict Students' Public Directory Information

When students matriculate at UT Austin, their home address and home phone number automatically become public information through the  UT Directory .  

Students have the option of restricting their information from the public directory. Go here for more information about a student's official address, what is sent where and how your student can make changes to his or her information on record. 
How does my Student find a list of Needed Textbooks?

The University Co-Op is a not-for-profit corporation proudly owned by the students and faculty at UT Austin since 1896. One of the many ways the Co-op supports campus is by compiling the official book list each semester. Beginning Thursday, August 1, the textbook department is open. In the meantime, go here for more information.

Did you know studies have shown that students who have all of their course materials on the first day of class are more likely to succeed?
Should My Student Bring a Car to Campus?

If this is a question in your household, we encourage a discussion between you and your student to decide together whether bringing a car to campus is necessary. Questions to consider: Why would a car be needed? Are there reasons that will take your student off campus consistently like medical appointments or a job? How much is a parking permit, insurance, maintenance in relation to the amount of use the car will receive?

Student Parking at UT Austin

There are several parking permit options. Some may be purchased immediately, others are only offered on a lottery system.

Will your student live in a UT Austin Residence Hall? Learn more about "R" permits (garage parking) here.

Will your student live off-campus? Learn more about "S" permits (garage parking) here.

Whether living on campus or off-campus, students also have surface lot options. Learn more about"C" permits (surface lots) here, "C+" permits (surface lots plus garages after 5pm) here .

Learn about permitting for students with motorcycles, motor scooters, mopeds or motor-assisted bicycles here .

Learn about disability/ADA student permitting here.
Getting Around Without a Car

  • The UT Shuttle System offers quick travel around campus as well as to and from off-campus housing areas. Students ride free with their valid UT ID. Encourage your student to do a practice run prior to the first day of class: confirming pick-up and drop-off times, where to get on and off a route, and how long it takes to walk from the shuttle stop to class.

  • Capital Metro, the City of Austin's transit system, is free when students present their valid UT ID. Cap Metro routes service many areas of the city beyond the University's shuttle system, including the airport, malls and more.
 
  • ZipCar partners with UT Parking and Transportation Services (PTS) to provide a convenient and affordable way for students 18 years or older to have access to a car on campus. There is an annual membership fee and rental rates start at $8.50/hour and include gas and insurance.
 
  • Bicycles Austin and the Forty Acres are bike friendly. Students can bring their own or rent from UT Parking and Transportation Services (PTS). Free bike racks, maintenance stations as well as secure bike locker storage for rent. Before purchasing a bike, encourage your student to wait for the PTS Bike Auction with starting bids at $5. Auction happens in early fall.

Transferring Coursework

Students who have taken coursework at  Austin Community College  or  Texas community colleges  outside of Austin should read through the websites above. Each recommends specific courses students can take to ensure that the transfer credit applies toward their lower division UT Austin degree requirements.

In addition, UT has an  Automated Transfer Equivalency  (ATE) system that provides interactive access to more than 250,000 transfer credit evaluations for current and past courses at Texas universities and community colleges.

This database will not work for courses taken out of state. If your student will be taking classes out of state, he or she will need to have the course(s) pre-evaluated beforehand by submitting  this form . This will ensure that the credits will transfer, if eligible.
Setting up eProxy Access

With eProxy, you are given your own UT EID and password which is tied to your student's UT EID.

eProxy access only allows you to make tuition payments, housing payments, add money in Dine in Dollars or Bevo Pay, as well as to view transactions or balances for housing. It does not give you access to grades or schedules.

If you would like to become an eProxy for your student, discuss this option with your student now as there are steps he or she must first initiate. Go here for more information, including a step-by-step video.
Completion of the AlcoholEdu and the Sexual Assault Prevention Program Online Module Deadline is Approaching

AlcoholEdu and Sexual Assault Prevention for Undergraduates (SAPU) are online educational programs that all incoming UT Austin students are  required  to complete. On Thursday, August 1, your student will receive an email about completing this two-part program and will be reminded the  completion deadline for Part I is Tuesday, August 27.  Even if students completed AlcoholEdu, SAPU, or a similar program while enrolled in another institution, they must complete AlcoholEdu and SAPU at UT Austin. Your student will receive an invitation to complete Part II approximately 45 days after they complete Part I.
 
Through interactive and personalized course content, AlcoholEdu teaches college students risk reduction in the areas of alcohol and drugs, while SAPU addresses sexual assault prevention and healthy relationship promotion. Learn more here .
 
Please remind your student the importance of meeting this deadline.  Students who fail to complete either part of the AlcoholEdu or SAPU Program by the deadline will not be able to see their grades online for that semester.
Important Tuition Reminders for Fall 2019

We included this information in your July 12 Next Steps eNewsletter, but it's a message worth repeating.

Students who have registered for fall 2019 classes by Wednesday, July 24  will receive a tuition notice electronically on Tuesday, July 30. These will be delivered via email to the email address listed on your student's record; no paper bills will be mailed. Tuition is due no later than 5 p.m. (CT) Friday, August 16.

Students who register for fall 2019 classes after July 24 , such as those students attending August Orientation, will receive their tuition bill after they register for classes.  Tuition for these students will be due no later than 5 p.m. (CT) on Tuesday, August 27. 
 
If tuition is not paid by the payment deadline, your student's class registration will be dropped, no exceptions! 

Regardless of whether or not your student's tuition bill notification is successfully received via email, students are still responsible for timely payment of their tuition bill.
Undeliverable messages returned because of either a full inbox or use of a spam filter will still be considered 'delivered.'

Financial Aid and Tuition Bills
Because financial aid funds are not released immediately, your student's tuition bill will state a balance due until the funds are released.

If the aid fully covers the tuition bill and fees: students will click the "Pay with Financial Aid" button on My Tuition Bill.

If the financial aid does NOT fully cover the tuition bill and fees: the amount due will be reduced by the financial aid and the student will need to pay the balance by the deadline.

Other questions about paying tuition with financial aid, when funds are disbursed ? Go to Financial Aid's FAQs page here .

REGARDING UNIVERSITY HOUSING and DINING (UHD) BILLING
Please note UT Housing is a separate billing process. The first housing payment will be due Sunday, September 15. Your student will receive a reminder email a few days before. Go here for more information, including installment plans.
Paying Tuition

Options to pay tuition include:
Installment plans, paying online, in person, by mail, with financial aid and short-term tuition loans. Learn about each here .

Zero Bill
Students who see a ($0.00) tuition bill still need to CONFIRM ATTENDANCE by clicking that button on their My Tuition Bill before 5 p.m. (CT) on their due date or their classes will be canceled.

Three-Payment Installment Plan  
Students must electronically sign a promissory note before the first installment payment will be accepted. The first payment is approximately half of the tuition bill, plus a non-refundable $15 service charge. It is due by deadline stated at the bottom of the student's My Tuition Bill. The second installment is due Friday, September 27 and the third, Friday, October 25.
 
Texas Guaranteed Tuition Plan (TGTP)
Students must provide a copy of their membership ID card to Student Accounts Receivable (SAR) the first semester they're enrolled at UT Austin. Students can do so by email to tuition@austin.utexas.edu , be sure they include their UT EID in the email.

Texas Tuition Promise Fund (TTPF)
Plan purchasers must authorize use of the benefits at least three weeks prior to the payment due date each semester. Go here for the TTPF website. Purchasers should enter the student's EID as the "Student's ID" and "The University of Texas at Austin" as the "Name of the University/College."

Need-to-knows when using TGTP and TTPF:
  • If the amount due is zero, students must complete registration by clicking "Confirm Attendance" on the My Tuition Bill website no later than 5 p.m. (CT) on the due date or their registration will be canceled.
  • These plans pay tuition only, the student is responsible for all other fees. 

Other Tuition Questions?
Student Accounts Receivable (SAR) is happy to assist you by email, tuition@austin.utexas.edu or phone 512-475-7777, M-F, 8 a.m.-5 p.m. (CT).
University Housing and Dining (UHD)
UHD still has availability for on-campus residence hall housing for the 2019-20 academic year. The available rooms are supplemental spaces

Incoming freshmen, returning students, or transfer students can apply online now for one of these rooms.
Please contact UHD at housing@austin.utexas.edu with any questions or read more here .
Resident Assistants (RAs) are here to help!
The RAs and the Residence Life team help your Longhorn learn and develop self-management strategies, build positive relationships within their community, and engage with others towards cultural competency.
Did you know?
  • By the time your student arrives on campus, the 161 Resident Assistants (RAs) have received more than 70 hours of training on how to build a resident community and welcome students to their new home.

  • In addition to the RAs, there are 19 live-in staff members. Twelve are full-time, Masters-level professionals who help your Longhorn transition to UT Austin.

  • Welcome programming consists of fun events like ice cream socials, pancake dinners, movie nights and more.

  • Each residence hall has several bulletin boards that are decorated with timely resources, tips and announcements.

  • RAs make crafty, personalized door decorations for more than 7,400 residents living in on-campus housing. 
Fall 2019 Mooov-In
Friday-Saturday, August 23-24
7am-7pm
Both Days
Starting at Disch-Fauk Field NOT at the Residence Halls!

*Early Check-in begins Monday, August 19 with different logistics*
Students were sent an email July 1 encouraging them to schedule their Mooov-in by Monday, August 12. Check with your student this has been completed.

There are three different options, all listed below with highlights for each.

Here are some tips we’ve found are helpful, regardless of which timeframe your student selected, but especially relevant for the Friday-Saturday timeframe:

  • We have 7,400 students and their families coming over the course of Mooov-in – that’s a lot of people and vehicles! It’s doable, but may take longer at some junctures than others.

  • If you are able, bring your own dollies or rolling carts; the Residence Halls have a limited number available (reference 7,400 students again).
  • Wear comfortable clothes and shoes. You’ll be doing a lot of walking (this in not the time for high heels). Burnt Orange is always a good color to wear!

  • Have water and healthy snacks on hand to keep your energy up.

  • Existing UT students, administrators, faculty, staff and parents volunteer at the residence hall loading zones to help unload vehicles, carry items and answer questions. They will have on volunteer t-shirts for easy recognition.

  • Regardless of the number of vehicles you are bringing, your student will receive only ONE loading zone permit for 60 minutes.

  • You may opt to take the stairs rather than waiting for the elevator.

  • Smile, talk to other families, take pictures, laugh and know you are experiencing a moment in time that is the start of an incredible journey 

Regardless of your student's Mooov-in date and time,
go here to see the Mooov-in Checking In page.
It's FULL of HELPFUL information including route map, early check-in locations, parking details !
Early Check in


When: from 3pm Monday, August 19 until 11:59 pm, Thursday August 22

Where to go:
Residence hall's designated front desk (can vary from hall to hall)

Cost: $50/day, early check-in fee; not billed until student moves in
Mooov-in Weekend


When: from 7am to 7pm, Friday, August 23 and Saturday, August 24

Where to go:
At student's allotted time, go FIRST to UFCU Disch- Falk Field (east of campus and IH-35) then proceed to the Residence Hall.

Running Late:
Don't worry if you're a few minutes late; for extensive delays (hours or days), email Housing@utexas.edu with name and UT EID for next steps.

Checking in Outside Mooov-in Weekend

When: Friday, August 23 from 8pm to 5am and Saturday, August 24 from 8pm on (converts to 24/7 check in at designated front desks)

Where to go:
proceed to the Residence Hall's designated front desk (can vary from hall to hall)

When: after Saturday, August 24 until deadline of 4pm, Thursday, August 27

What to do: Student MUST notify UHD in advance of move in timetable using My Housing to avoid a canceled contract.

Go here for list of Halls' designated front desks. Note: No check-ins on August 23 or 24 between 5-7am and 7-8pm while keys are relocated to/from UFCU Disch-Falk Field and designated front desks.
Off-Campus Housing Move-In Dates
If your student will be living in Callaway House, Castilian, Dobie Twenty21, Hardin House, SRD, University Towers, or apartments in the the area west of campus go here for move-in information from each.

This list was coordinated by the West Campus Coalition and the Austin Private Dormitory Association. If your student's property is not listed, check the lease as it likely contains the information you need.
University Housing and Dining (UHD)
Healthy Eating On-Campus
Students can make healthy choices at campus dining halls by referring to the nutrition icons displayed on digital menu boards throughout Jester 2 nd Floor (J2) and Kins Dining. Learn more here .

Students can also view the weekly menu for every University Housing and Dining (UHD) location online   here   and explore the nutrition information by clicking on the "Nutrition" tab above each menu category.
  
Food Allergies and Special Diets
UHD is dedicated to providing support to students with food allergies through education, staff training and reasonable accommodations in an effort to create a safe and inclusive collegiate dining experience. All food allergies and Celiac Disease cases are handled on an individual basis. It is the student's responsibility to notify UHD of a food allergy so that reasonable housing and/or dining accommodations can be determined in advance. To ensure the safety of students with medically diagnosed food restrictions, it is recommended they register with Services for Students with Disabilities (SSD). Go   here  for more information.

Meet with the Housing and Food Service Dietician  
UHD employs two full-time registered dietitians on staff that can meet with any student who has a meal plan to discuss dietary concerns including allergies, vegetarian or vegan diets, weight change goals and healthy habits. Students with food allergies or special diets should first email the registered dietitian here

Eco2Go
Students can join the Eco2Go program for $5 by signing up at a designated "Eco2Go" station in any of the dining locations with UHD. This program enables students to decrease their waste and add convenience if they are taking food to go. Participants also receive a 5% discount per meal. Learn more here .

Freshmen Orientation Meal Cards
Any remaining funds on student's orientation dining cards are valid in University Housing and Dining outlets until Monday, September 2.
Bevo Pay and Dine-In Dollars:
What's the difference?
Dine-in Dollars

Students living in the UT Austin Residence Halls for the 2019–20 academic year will have the Unlimited Meal Plan , which includes $600 Dine In Dollars included in their room and board fees. $300 Dine In Dollars are loaded onto your student’s ID card in both the fall and spring semesters.
 
  • Students not living in UT Austin Residence Halls do not receive Dine In Dollars.
 
  • Dine In Dollars are only accepted in Jester City Limits, Jester City Market, Jester Java, Jesta Pizza, Bliss, Kins Market, Kins Coffee, Cypress Bend Café, and Littlefield Patio Café. 
 
  • Using Dine In Dollars in the a la carte campus locations listed above gives students a five percent discount on food and drink items.
 
  • Students as well as parents and families with eProxy access can monitor account activity and balances as well as add additional funds online.
 
  • Unused Dine In Dollars expire at the end of the academic year but will roll over from the fall to the spring semester.
 
 Flex Meal Plan

Students living in the UT Austin Residence Halls for the 2019–20 academic year also have the option to forfeit their Unlimited Meal Plan and pay an additional one-time fee of $1000 to purchase the Flex Meal Plan. Students who purchase the Flex Meal plan will receive $3,500 Dine In Dollars and $200 Bevo Bucks for the academic year. Unspent Dine in Dollars expire in May and Bevo Bucks roll over.
Information about the commuter meal plan will be in the August 9 Next Steps eNewsletter.

Bevo Pay

Starting this fall, Bevo Bucks will be known as Bevo Pay. It is still the same cashless form of payment stored in a prepaid account on your student’s ID card. Students on the Unlimited Meal Plan also receive $200 in Bevo Pay funds.
 
  • Students not living in UT Austin Residence Halls are not issued any Bevo Pay funds but may load funds onto their student ID at any time here.
 
 
  • Purchases made with Bevo Pay receive a five percent discount at ester City Limits, Jester City Market, Jester Java, Jesta Pizza, Bliss, Kins Market, Kins Coffee, Cypress Bend Café, and Littlefield Patio Café. 
 
  • There are no monthly service fees or minimum balances required.
 
  • Unspent Bevo Pay funds roll over to the next semester and are refundable at graduation.
 
  • Cash withdrawals are prohibited.
 
  • Funds can be easily added by anyone online. Students as well as parents and families with eProxy access can monitor account activity and balances online.
 
  • Students receive discounts from merchants when they sign up for the Bevo Pay newsletter here
Off Campus Resources
If your Longhorn will be living off campus let them know about the Off-Campus Living Resources website. This website provides information about safety resources, tips for picking a roommate, information on using the bus system and much more. Learn more here .
Lunch & Learn Facebook Chats for Texas Parents Supporting Members
Monday-Friday, July 29 - August 2
12-1 p.m. (CT)
Texas Parents Closed Facebook Group

If you are currently a Texas Parents supporting member we encourage you to join us for our Lunch & Learn series starting this Monday, July 29.
You will be able to visit directly with campus experts in preparation of your Longhorns making their way to campus for the start of the academic year. We'll start off each chat with an introductory post so that a thread can be created, keeping the topic's questions and answers in one place. If you're unable to attend the live chat or wish to revisit the information, enter "Lunch and Learn Chat" in the group's search feature to find the threads.

Here is a full list of topics that will be covered:

  • Monday, July 29: University Health Services (UHS) and Counseling and Mental Health Center (CMHC) talk about on-campus health services
  • Tuesday, July 30: Parking and Transportation Services (PTS) talk about parking on campus
  • Wednesday, July 31: Student Accounts Receivable (SAR) and the Office of Scholarship and Financial Aid (OSFA) talk about understanding tuition and financial aid 
  • Thursday, August 1: University Housing and Dining (UHD) talks about preparing for Mooov-In
  • Friday, August 2: The University Co-Op talks about textbooks

If you are not currently signed up as a Texas Parents supporting member you can go here to learn more about our supporting membership options.

If you are already a supporting member and need to join the Facebook group you must first acknowledge the Facebook group guidelines   here . Second, you will receive a follow-up email with a link to the Facebook group where you must request to join the group.
The Next Issue of Next Steps

The final issue of Next Steps will be sent on Friday, August 9  and will cover the following topics and more:

  • Longhorn Welcome Events
  • Campus Safety Tips
  • Gone to Texas Details
  • Final Mooov-In Reminders



Unsubscribing from the Next Steps eNewsletter:

You're receiving this email because you either attended Family Orientation, signed up for membership in Texas Parents, or your student provided your email address on his or her Admissions application. In addition to this issue, you will receive one more on August 9.

Please note that by clicking the link below to unsubscribe, you will no longer receive any Texas Parents messaging. Instead of unsubscribing, we ask that you simply delete this message. If you have any questions, please contact the Texas Parents office.
512-471-2353 | Toll Free 888-690-0012 | TexasParents@austin.utexas.edu
Monday-Friday, 8 a.m.-5 p.m. (Central)