Issue 5 of 6 | Anticipation
July 9, 2021
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As we were developing the time-related themes for the Next Steps eNewsletter series, “Anticipation” made perfect sense for July’s issue. Remember when our kids were young and time was flying by for us but for them it moved at a snail’s pace? You might recall conversations with your then 8-year-old whose birthday was a week away and you still had a long list of things to do before the party while your future Longhorn bemoaned that the birthday would NEVER arrive! 

Funny, but life’s journey has brought you back to that same scenario with you having multiple lists of things to do before the start of the semester and your Longhorn wanting to be at campus yesterday.  Our incoming Longhorns have been learning about all that awaits them on the Forty Acres both academically and non-academically. They are meeting other students; talking about classes, research opportunities, roommates and student organizations. They are planning for upcoming activities like Mooov-in, Longhorn Welcome and the start of football season…we get it…the anticipation is great!

And we know the anticipation is great for you, too. From buying things for their home-away-from home, to coordinating schedules for time away from work and your other responsibilities to imaging all the experiences and opportunities that await your Longhorn, your anticipation is equally real. And we get that. We also know there is still a lot of good information to impart in this and the August Next Steps issue for your Longhorn’s successful transition to college life.

In this issue, you’ll hear about University Housing and Dining, Tuition, Parking and Transportation Services and so much more.

I’m likely dating myself with this video, but it’s a good one to remind us that anticipation and waiting go hand-in-hand and that when we finally get where we wanted to be, it was worth the wait.


Sincerely,
Susie Smith
Texas Parents Director
In This Issue:

  • Texas Parents 2021 Online Family Orientation Student Scholarships Drawing
  • Mooov-In 2021
  • Off-Campus Living
  • University Housing & Dining (UHD)
  • Tuition Information
  • Parking and Transportation Services (PTS)
  • New Student Services (NSS)
  • International Student & Scholar Services (ISSS)
  • Understanding the University
  • Need-to-Knows & Updates
Additional Resources:

Online Family Orientation
There is Still Time to Register for Online Family Orientation!
Whether you are a new or seasoned parent or a Texas Ex, we encourage you to register for Online Family Orientation! Online Family Orientation has been structured as an online course, giving you the flexibility to log in, watch content and download handouts at any time and at your own pace. You'll watch pre-recorded presentations from campus leadership, staff, faculty, parent volunteers and current students, all designed to help you help your student.
If you have already registered for Online Family Orientation, we encourage you to continue to view the presentations and download any additional resources you need*. Online Family Orientation content will be available until Tuesday, August 24.

*Log in here, as a reminder, access information including your username and password can be found in your final details email or registration confirmation email.
Texas Parents 2021 Online Family Orientation Student Scholarships Drawing
Texas Parents 2021 Online Family Orientation Student Scholarships Drawing
Friday, July 30
Pre-recorded virtual event, emailed at 6 p.m (CT)

During traditional on-campus summer orientation, Texas Parents holds a scholarship drawing at the end of each weekly orientation session. Although orientation is online this year, we will continue this tradition in a virtual format! 

Once again, we will award fourteen incoming students $500 scholarships thanks to the generosity of long-time partner, UFCU.

Here's how it Works:
All registered families of 2021 Online Family Orientation are eligible to participate. There are two methods to enter the scholarship drawing:

  • As an automatic step in the process of signing up as a Texas Parents Association Four-Year (expiring 8/31/2025) or Transfer (expiring 8/31/2024) supporting member here.
OR
  • By submitting an original handwritten 3" x 5" card using USPS mail postmarked no later than Friday, July 23. 

Check out the rules for deadlines and postcard entry guidelines here.

But Wait! There's More!
Adding to the fun, thanks to a few of our partners, we will be awarding "More Good Stuff" along with the fourteen scholarships. All families registered for 2021 Online Family Orientation by Friday, July 23 will automatically be included in the "More Good Stuff" drawing.
Family Weekend for the academic year 2021-22 will be held during the same weekend as the Orange-White Spring Game. The specific date in April 2022 will be announced at the end of the fall semester. We will include announcements and updates about Family Weekend in the Texas Parents eNewsletter and on the Family Weekend website here.
Fall 2021 Mooov-In
by University Housing & Dining (UHD)
On-Campus Residence Halls
Early Check-In

When:
Monday-Friday
August 16-20
from 3 p.m., August 16 until
5:00 a.m., August 20

Where to go First:
Residence Hall's designated front desk (can vary from hall to hall)

Early Check-in Fee:
$50/day - Billed to their "What I Owe" page to be paid with their housing bill
Centralized Check-In

When:
Friday-Sunday
August 20- 22
7 a.m. to 8 p.m., each day

Where to go First:
At student's allotted time, go FIRST to UFCU Disch-Falk Field (east of campus and IH-35) and park in the East Campus Garage to check-in and pick up their room key. THEN students proceed to their Residence Hall.

Running Late:
Don't worry if you're a few minutes late; for extensive delays (hours or days), email Housing@utexas.edu with student name and UT EID for next steps.
Overnight Weekend Check-In

When:
Friday-Sunday
August 20-22
9 p.m. to 5 a.m., each day

Where to go First:
Residence Hall's designated front desk (can vary from hall to hall)

After-Hour Courtesy:
Students should only move what is necessary to their room after 10 p.m. to reduce noise
Extended Check-In
When:
Sunday-Tuesday
August 22-24
after 9 p.m., August 22 until
4 p.m., August 24 (Mooov-in deadline)

Where to go First:
Residence Hall's 24/7 designated front desk (can vary from hall to hall)

What to do After August 24: Student MUST notify UHD in advance using My Housing to avoid a canceled contract.
Click here for list of designated front desks for each Residence Hall.

Note: Between 5-7 a.m. and 8-9 p.m. from Friday-Sunday, August 20-22, there is no check-in available as room keys are relocated to and from UFCU Disch-Falk Field.

Check-In Scheduler
Students were sent an email July 1 to schedule their check-in time before Monday, August 9. It is important to arrive at the scheduled appointment time (reserved through the housing portal) to help limit the amount of traffic on campus and provide everyone with a smooth experience.
2400 Nueces
2400 Nueces residents will receive an email in July allowing them to sign up for their check-in time, so please encourage your student to check their emails frequently. Any questions can be directed to 2400nueces@austin.utexas.edu.
Centralized Check-In

When:
Saturday-Monday, August 14-16
9 a.m.-7 p.m.

Where to go First:
Check-in at the San Antonio Garage
Overnight Check-In

When:
Saturday-Monday, August 14-16
7 p.m.-9 a,.m. each day

Where to go First:
Check-in at the 2400 Nueces Lobby

After-Hour Courtesy:
Students should only move what is necessary to their room after 10 p.m. to reduce noise
Mooov-In Tips:
Here are some recommendations we've found helpful, regardless of which check-in your student selected, but especially relevant for the Friday-Sunday timeframe:
  • Elevators are only accessible in Jester, San Jacinto, Kinsolving and Duren, so pack accordingly to carry items upstairs in the other halls.
  • If possible, bring your own dollies or rolling carts; the residence halls with elevators have a limited number available.
  • Wear comfortable clothes and shoes. You’ll be doing a lot of walking (this is not the time for high heels). Burnt orange is always a good color to wear.
  • Have water and healthy snacks on hand to keep your energy up.
  • Regardless of the number of vehicles you are bringing, your student will receive only ONE loading zone permit for 60 minutes.
  • Per university guidelines, masks are optional inside university buildings and outdoors. For individuals who are not fully vaccinated or have weakened immune systems, masking is optional but recommended.

Visit the Mooov-In page for route maps, check-in locations, parking details and more.
Off-Campus Living
Off-Campus Move-In Dates
If your student will be living in the apartments in the the area west of campus go here for move-in information from each.

If your student's property is not listed, check the lease as it likely contains the information you need.
Off Campus Living Resources
If your Longhorn will be living off campus, the Off-Campus Living Resources website provides them with information about safety resources, tips for picking a roommate, information on using the bus system and much more. Additionally, the site offers an Off-Campus Housing Marketplace where UT students can find roommates, apartment/house rentals and list subleases. Learn more about off-campus living here.
Commuter Meal Plan Option
Students living off campus can sign up for the Commuter Meal Plan and enjoy meals at the dining halls plus additional flex dollars to spend at on-campus restaurants, coffee shops and convenience stores. View the three Commuter Meal Plan options and sign up here.
Hotels During Mooov-In
Staying in Austin while you move your student in? The city of Austin has many hotels, but we encourage you to book a reservation as soon as possible as rooms go fast around Mooov-In time!

As a reminder, Texas Parents supporting members receive discounts from over 30 hotels in the Austin area. If you have already signed up as a Texas Parents supporting member, remember to check your Member Benefit Portal for discount codes and details on booking with discounted hotels. If you have not signed up as a Texas Parents supporting member, you can sign up here.
The Fairmont
Texas Parents Association members can enjoy 10% off the best available room rate plus complimentary self-parking at Fairmont Austin when booking the “Hook ‘Em, Horns” Offer. Upgrade campus visits, home football weekends, or any getaway at Fairmont Austin, a Proud Sponsor of Texas Athletics.
University Housing and Dining (UHD)
UHD is one of the nine departments in the Division of Student Affairs and oversees 14 on-campus residence halls, University Apartments, 2400 Nueces apartments and many dining and retail venues. By creating transformative living and learning communities, the staff fosters student engagement, growth and success. UHD operates its own residence life, dining, business, custodial, maintenance and information systems departments, is self-supporting (without state or university funds) and employs approximately 1,000 full and part-time staff.
Resident Assistants (RAs) and Complex Coordinators (CCs) are Here to Help!
The RAs, CCs and the Residence Life team follow three learning goals that help your Longhorn develop self-management strategies, build positive relationships within their community and use cultural competency skills to engage with others.
Did You Know?
  • By the time your student arrives to live on campus, the 172 RAs have received more than 70 hours of training on how to build a resident community and welcome students to their new home, including making crafty, personalized door decorations for every resident.

  • In addition to the RAs, there are 19 professional staff members, called complex coordinators, who live in the residence halls and can respond to any emergencies 24/7. CCs either have or are pursuing a master’s degree, supervise the RAs and help your Longhorn transition to life at UT Austin. If your student ever has questions, encourage them to reach out to their CC.

  • Each residence hall has a designated desk staffed 24/7 where residents can also ask questions. See which desks correspond to which halls as well as the phone number for each desk on this map.

  • Programming options will vary from resident hall to resident hall. Your student can stay informed through their RA and by checking the bulletin boards that are decorated with timely resources, tips and announcements in their residence hall.
Dietary Concerns
UHD believes that menu transparency is an important part of the dining experience, especially for those who follow a specific diet plan. This online menu provides nutrition facts, ingredients and allergen information, and is especially helpful for students with special dietary concerns. Menu information can also be found in each dining location at the nutrition information centers or via the mobile friendly menu. Whether your student’s dietary needs are medically necessary or a cultural or lifestyle choice, UHD is here to help. It is recommended that all students with a dietary concern speak with a UHD registered dietitian at dietitian@austin.utexas.edu for guidance and support managing their diet while on campus.
Nutrition Consultation with the Registered Dietitian 
UHD has a full-time registered dietitian on staff who is available for free, basic nutrition consultations with any student who has an on-campus meal plan. The dietitian can answer nutrition-related questions, recommend how to make healthy choices on campus, provide guidance for dining on campus with specific dietary considerations and recommend campus resources. Students can email dietitian@austin.utexas.edu to learn more and to schedule an appointment.
Dine In Dollars & Bevo Pay
What's the Difference
On-campus residents receive the Unlimited Meal Plan as part of their room and board fees, which includes $300 Dine In Dollars per semester and $200 Bevo Pay funds for the year. Students and those with eProxy access can monitor account activity and balances as well as add additional funds online.
Dine In Dollars

  • Only students living in the on-campus residence halls receive Dine In Dollars.

  • Dine In Dollars can be used at UHD operated restaurants, coffee shops and convenience stores.

  • Unused Dine In Dollars roll over from the fall to the spring semester and expire at the end of the academic year.



Bevo Pay

Bevo Pay is the cashless form of payment stored in a prepaid account on your student’s UT ID card. Students on the Unlimited Meal Plan also receive $200 in Bevo Pay funds.
 
  • All students, regardless of whether or not they live on campus, can use Bevo Pay.

  • 100+ merchants participate in Bevo Pay, including on and off campus dining locations, on-campus vending machines, markets, coffee shops, printing services, pharmacies and more.

  • Unspent Bevo Pay funds roll over to the next semester and are refundable at graduation.
Tuition Information
Tuition Notices
Students who have registered for fall 2021 classes on or before Friday, July 23 will receive a tuition notice electronically on Tuesday, July 27. These will be delivered via email to the email address listed on your student's record; no paper bills will be mailed.

Regardless of whether or not your student's tuition bill notification is successfully received via email, students are still responsible for timely payment of their tuition bill. Undeliverable messages returned because of either a full inbox or use of a spam filter will still be considered 'delivered.'
Financial Aid and Tuition Bills
Because financial aid funds are not released immediately, your student's tuition bill will state a balance due until the funds are released.
 
If the aid fully covers the tuition bill and fees: students will click the "Pay with Financial Aid" button on My Tuition Bill.
 
If the financial aid does NOT fully cover the tuition bill, the amount due will be reduced by the financial aid and the student will need to pay the remaining balance by the deadlines.
 
If you have questions about when funds will be disbursed, or other questions about paying tuition with financial aid, please visit Texas One Stop’s Financial Aid FAQs here.
 
REGARDING UNIVERSITY HOUSING and DINING (UHD) BILLING
Please note UHD has a separate billing process. In early September, your student will receive a reminder email that their housing payment is due in full on September 10 or that an installment plan can be set up. The August Next Steps eNewsletter will also include more information about UHD billing details.
Tuition Deadlines
Confirming Attendance (1st Tuition Payment Deadline)
Students who register on or before July 23, must confirm attendance by Tuesday, August 17 by 5:00 p.m. (CT).

Options for confirming attendance are:

  • Pay the minimum amount due on their tuition bill:
  • $1,500 for in-state residents
  • $5,000 for out-of-state residents
  • Pay the bill in full, or make a partial payment that is over the minimum due
  • Pay with available financial aid 
 
Students who will register on or after Friday, August 20 (such as students attending August Orientation), must confirm attendance by Friday, September 10 by 5:00 p.m. (CT) using one of the same options listed above. 

2nd Tuition Payment Deadline
Students who registered on or before July 23 and did not pay their bill in full, must chose one of these options by Friday, September 10 by 5:00 p.m. (CT):

  • Pay the remaining tuition bill in full
  • If a student chooses to not pay the remaining tuition bill in full at this time, then the student will automatically be put on installment plan and incur a $15 fee. Final payment is due October 15.

Student who registered on or after Friday, August 20 are automatically put on installment plan if they do not pay in full.

3rd and Final Tuition Payment Deadline
Final tuition payment for all students on an installment plan is due Friday, October 15 by 5:00 p.m. (CT). If final payment is not received by this date, a student will receive a bar on their registration and will not be able to register for future classes until payment is received in full. 

On Wednesday, July 28, we will send you an email with more detailed tuition information, be on the lookout for that email!
Tuition Payment Methods
The university offers multiple ways tuition bills can be paid, including:
  • Online, with select credit cards, eCheck, Electronic Funds Transfer and others
  • In Person, by personal check, cashier's check, money order or cash only
  • By Mail
  • Zero Bill
  • Tuition Loan
  • Financial Aid
  • Outside Scholarships
  • 529 College Fund Payments
  • Texas Prepaid Tuition Plans, such as Texas Guaranteed Tuition Plan (TGTP) and Texas Tuition Promise Fund (TTPF)

For more detailed information go here.
Other Financial Aid or Tuition Questions?
The Texas One Stop office is happy to assist with general questions and can be contacted at 512-232-6988 or via email at onestop@utexas.edu.
Parking and Transportation Services (PTS)
Should My Student Bring a Car to Campus?
If this is a question in your household, we encourage a discussion between you and your student to decide together whether bringing a car to campus is necessary. Questions to consider: Why would a car be needed? Are there reasons that will take your student off campus consistently like medical appointments or a job? How much is a parking permit, insurance, maintenance in relation to the amount of use the car will receive? 

Student Parking at UT
There are several parking permit options. Some may be purchased immediately, others are only offered on a lottery system. 
 
Will your student live in a UT Austin Residence Hall? Learn more about "R" permits (garage parking) here
 
Will your student live off-campus? Are they bringing their car to campus regularly? Learn more about "S" permits (garage parking) here. Are they bringing their car to campus occasionally? Learn more about Student Parking Perks (discounted non-permit garage parking) here.
 
Whether living on campus or off-campus, students also have surface lot options. Learn more about "C" permits (surface lots) here"C+" permits (surface lots plus garages after 5 p.m.) here
 
Learn about permitting for students with motorcycles, motor scooters, mopeds or motor-assisted bicycles here
 
Learn about disability/ADA student permitting here.
Getting Around Austin Without a Car
The UT Shuttle System offers quick travel around campus as well as to and from off-campus housing areas. Students ride free with their valid UT ID. For real-time bus information, students can download the CapMetro App.
 
  • Capital Metrothe City of Austin's transit system, is free when students present their valid UT IDCap Metro routes service many areas of the city beyond the university's shuttle system, including the airport, malls and more. Read the UT Riders Guide here.

  •  ZipCar partners with PTS to provide a convenient and affordable way for students 18 years or older to have access to a car on campus. There is an annual membership fee and rental rates start at $8.50/hour and include gas and insurance. 
 
  • Bicycles are often used in Austin and on the Forty Acres. Encourage your student to register and double lock their bike to prevent theft. Free bike racks, maintenance stations as well as secure bike locker storage for rent are available.
 
New Student Services
Orientation Advisor Q&As
Great advice about being a Longhorn from current Longhorns. Encourage yours to watch this high energy conversation with Orientation Advisors (OAs).
Transfer Advice Video
Reaffirming messages and shared experiences for your transfer student from fellow UT transfer students. Includes tips to get involved. 
Longhorn Welcome
Friday-Saturday, August, 20-28
Longhorn Welcome is UT’s official welcome for all incoming undergraduate Longhorns. This campus-wide initiative starts just prior to the fall semester featuring Signature Events as well as dozens of other events hosted by various campus partners.
All events are created for new students to meet their peers, gain valuable resources, and celebrate UT’s culture and tradition! More details will be included in your August Next Steps eNewsletter.
International Student & Scholar Services (ISSS)
ISSS encourages you and your student to regularly review the Stay Informed page for updated information regarding travel and immigration issues relevant to international students preparing to come to Austin. 
 
This summer ISSS has several upcoming Pre-Arrival Events for newly arriving students. Please encourage your student to register and attend:
 
Ask an International Student Advisor
Wednesday, July 14, 8 a.m. (CT)
via Zoom
International student advisors will be available to answer questions about what to expect when students apply for a visa as well as other common immigration questions. 

Health Insurance
Wednesday, July 21, 8 a.m. (CT)
via Zoom
All UT Austin international students must have health insurance. Learn about your student's options and how to use health insurance in the U.S.

New International Student Speed Networking
Wednesday, July 28, 8 a.m. (CT)
via Zoom
Students will meet other new international students coming to UT Austin in an exciting and interactive way!   
 
Students can Register for Pre-Arrival Events here.
Understanding the University
Restricting a Student's' Public Directory Information
When students matriculate at UT, their home address and home phone number automatically become public information through the UT Directory. 

Students have the option of restricting their information from the public directory. Encourage your student to go here for more information about a student's official address, what is sent where and how your student can make changes to their information on record. 
eProxy Access
With eProxy, you are given your own UT EID and password which is tied to your student's UT EID. Allowing you to make tuition payments, housing payments, add money in Dine in Dollars or Bevo Pay, as well as to view transactions or balances for housing. It will not give you access to grades or schedules.

If you would like to become an eProxy for your student, discuss this option with your student now as there are steps your student must first initiate. Go here for more information, including a step-by-step video...
How Does My Student Find a List of Needed Textbooks?
The University Co-Op is a not-for-profit corporation proudly owned by the students and faculty at UT since 1896. One of the many ways the Co-op supports campus is by compiling the official book list each semester. Go here for more information. As professors finalize their syllabi, they will share information with the Co-op.
What is Textbook Courseware & Longhorn Textbook Access (LTA)?
We asked Dr. David Platt, Vice Provost for Undergraduate Academic Affairs, to help families understand textbook courseware at UT Austin. He provided us with great information:

"The world of technology has come to textbooks! It used to be that students would buy a printed textbook, and maybe a printed study guide, and that was it. But personal computers and smartphones have presented textbook publishers and authors with a lot of new options for delivering course materials and helping students to learn the material better. The word we use for all that support material beyond the textbook itself is “courseware.” Courseware varies from textbook to textbook, and different professors use it differently. So in one class, for example, courseware might be an online study guide and practice exams, in another it might be a homework manager where every student solves the same question but gets different numbers to work with, and in another it might be an online laboratory manual with experiment guidance and videos. Other professors don’t use courseware at all, either because it isn’t available yet for their preferred textbook, or they don’t use a textbook, or they prefer to handle the support materials in a different way. 
 
So your student will probably purchase courseware in some courses and not in others. They will also have some courses where the professor believes students can learn best from a printed textbook, some where the textbook is digital, and some where there is no textbook at all.
 
Longhorn Textbook Access (LTA) was established so that when professors require a digital textbook and/or courseware, they have a way to be sure students have immediate access to the materials from the first day of class, that students receive the materials at a lower price that is the best available price for new materials, and that students have a period of the first 12 class days (the first 12 days of the semester excluding weekends) in which they can opt out of buying the LTA materials if they find their required course materials elsewhere at a better price (a used copy, borrowed from a friend, etc.). Billing for LTA materials goes through a student’s What I Owe account after the 12th class day.
 
If the textbook is not part of LTA, in most cases it is purchased at the University Co-op store, where the professor will have arranged to have copies available at the start of the semester. Some of these books could have courseware too and may come with a code the student uses to acquire the courseware or with instruction for how to purchase the courseware from the publisher."

In coming Texas Parents Association eNewsletters, we'll expand on information about the cost-savings LTA offers our students.
Transferring Coursework
Students who have taken coursework at Austin Community College or Texas community colleges outside of Austin should read through the websites above. Each recommends specific courses students can take to ensure that the transfer credit applies toward their lower division UT degree requirements.

In addition, UT has an Automated Transfer Equivalency (ATE) system that provides interactive access to more than 250,000 transfer credit evaluations for current and past courses at Texas universities and community colleges.

This database will not work for courses taken out of state. If your student will be taking classes out of state, they will need to have the course(s) pre-evaluated beforehand by submitting this form. This will ensure that the credits will transfer, if eligible.
Need-to-Knows & Updates
Student ID Cards
Whether your Longhorn will be living on or off-campus this semester, they will need a UT ID whenever they are on the Forty Acres. Students should first submit a photo for their UT ID Card using the Online Photo Submission process here or they can have their photo taken at the ID Center.
 
  • If your student will be living on-campus, their UT ID card will be made at Mooov-In.
  • If your student will be living off-campus, they will visit the Flawn Academic Center (FAC) to pick up their ID Card once they receive the confirmation email that it is ready.
  • To pick up their student ID card, your student* must present a non-expired government-issued photo ID such as a driver’s license or passport.
 
Students Under 18*
If your student is under the age of 18, a parent or guardian must accompany the student to pick up their ID Card. The parent or guardian must present a non-expired government-issued photo ID such as a driver’s license or passport.

Learn more here.
Ignite Texas
The registered student organization, Ignite Texas, offers two date options for a four-day retreat for incoming freshmen and transfer students who are looking to find Christian community at UT Austin

Session 1: Wednesday-Saturday, August 4-7
Session 2: Saturday-Tuesday, August 7-10

Learn more here
UT for Me – Powered by Dell Scholars offers personalized, multi-faceted support from a dedicated team of full-time staff and student ambassadors to incoming first-time-in-college Pell-eligible students. Eligible students received information in their Financial Aid Notification (FAN), along with follow-up messaging over the summer. All UT for Me students will receive a laptop based on the software needs of their college/ school. They also will have access to programs and workshops, textbook credits, and a 24-hour virtual resource network. To receive their laptop and program benefits, students are required to sign the Terms and Conditions found in the “What’s Next” section of MyStatus. For questions about UT for Me, email utforme@austin.utexas.edu.
What's Next
  • Tuition Information Email | July 28
  • Next Steps Issue #6 | August 13: The final issue of Next Steps will cover the following topics and more:
  • Longhorn Welcome Events
  • The Safety Zone
  • Final Mooov-In Reminders and more
Unsubscribing from the Next Steps eNewsletter
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