Your Monthly News & Updates |
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The NTMCA held a meeting on October 12 with nearly 30 members in attendance.
Thanks to Amy Shelley and the City of Southlake for hosting the October meeting and providing a wonderful lunch for everyone. During the meeting, Kelly O’Brian, President Dallas Chapter of ARMA International, provided an overview of 'Keeping up with Records.
Please be sure to recognize and thank Past President Christine Green, City of University Park; Lindsay Wells, City of Richland Hills; and Art Camacho, City of Haltom City. Board service is the most demanding volunteer role; they all took on their board duties with dedication, grace, and seriousness.
Did you know that November is National Gratitude Month?
November is truly a time of giving thanks, and in the spirit of the Thanksgiving season, we want to reflect on the gratitude we can express towards those involved in our lives.
Thank you for your trust in the 2022-23 board.
We are excited to serve this year.
Sincerely,
Alice Holloway, TRMC, MMC
NTMCA President
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October Meeting Recap - Southlake |
In 2020 the NTMWD Board of Directors changed their retention schedule from permanent to adopting the TSLAC retention schedule. Records Manager, Kelly O’Brian shared with the group her daunting task of identifying records, determining the life cycle of a record, and setting retention schedules. Kelly created a plan that included nine phases; while recognizing that some activities within each phase will have a four step progression such as not started, currently underway, 50% complete, and complete. Although the project is still underway Kelly has created a process and system so NTMWD can keep up with records.
The Plan:
Phase 1: Identify and Classify all Records Stored in Laserfiche
Phase 2: Develop a Records Control Schedule Specific to Departments
Phase 3: Develop Laserfiche Structure to Administrate Records Retention
Phase 4: Identify and Classify all Records Created/Stored in Software
Phase 5: Prepare Hard Copy Records for Destruction
Phase 6: Develop Procedure for Managing Emails
Phase 7: Develop Procedures with Outside Council for Legal Holds and Records Releases
Phase 8: Address the Shares Drive
Phase 9: Ongoing – Capture Hard Copy Records with Permanent Retentions
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Kelly O'Brian , President, Dallas ARMA Chapter, "Keeping up with Records" |
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October Meeting Approval Recap
- Approval of Meeting Minutes of September 08, 2022
- Approval of September 2022 Treasurer Report
- Approval of 4th Quarter Financial Report
- Approval of providing four $50.00 gift cards for give aways at Advanced Institute Seminar
- Approval of President Holloway in contacting City of Denton and Lone Star Chapter to see about the partnership of providing giveaways at the Election Seminar.
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Advanced Institute 2022
Let’s congratulate our members for their recognition at the Graduate Institute:
- Jannette Goodall, 2023 TMCA President
- Lisa Montana Richardson, 2023 TMCA Vice President
- Shelley George, 2022 Texas Municipal Clerk of the Year
- Chloe Sawatsky, 2023 TMCA Emerging Leader
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Jannette Goodall, 2023 TMCA President |
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Lisa Montana Richardson, 2023 TMCA Vice President |
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Shelley George, 2022 Texas Municipal Clerk of the Year |
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Chole Sawatsky, 2023 TMCA Emerging Leader |
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Please remember to do the following four things today:
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Please complete the membership application and submit it at your earliest convenience. If you have staff members that could benefit from our group, please send them an application. Our goal is to have 100 members. Click Here.
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Fill out the committee application form. It takes all of us to work together. Please send it to me at your earliest convenience. Some boards need to be appointed right away. Click Here.
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Sign up to host a meeting. Email Alice Holloway at aholloway@cityofjoshuatx.us
- Let your new board know what topics you would benefit from the most during our meetings.
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November Meeting - Willow Park |
The next North Texas Municipal Clerks Association Chapter meeting is scheduled for November 9, hosted by the City of Willow Park and the City of Hudson Oaks.
Shawn Smith, TABC Regional Licensing Supervisor, will be given a presentation and answering questions. If you are interested in joining our chapter or visiting one of the meetings, please visit the chapter website at http://www.ntmca.org/ or contact me at aholloway@cityofjoshuatx.us for more information. We would love to have you as part of our fantastic chapter
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November 9, 2022, NTMCA Monthly Meeting, Willow Park Register Here.
- December 8, 2022, NTMCA Holiday Party, TBD
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North Texas Municipal Clerks Association | ntmca@ymail.com | www.ntmca.org
President: Alice Holloway, Joshua | 817-558-7447
Treasurer: Lisa Cabrera, Krum | 940-398-7305
Secretary: Lisandra Leal, Grapevine | 817-410-3185
Historian: Crystal Dozier, Willow Park | 817-441-7108
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