The journey to eProcurement has been one of in-depth analysis and collaboration.
Procurement in the State of Vermont is currently comprised primarily of a paper-based procurement environment with a handful of standalone solutions/systems for managing agency and department contracts and purchases which do not interact with each other.
The State worked with outside consultants to evaluate and document the State’s current procurement processes. Representatives from many agencies and departments came together to develop a list of project requirements as follows:
- Observing existing strategies,
- Technologies used,
- Data processing,
- Interfaces and integrations,
- Workflows, and,
- Best practices across the State.
The representation and contribution of all agencies and departments laid the foundation for eProcurement. Efforts were centralized to examine, discuss and formulate the Request for Proposal (RFP) to obtain one system and, where feasible, have a unified set of processes for all procurements initiated by State agencies and departments.
The results; a final contract was executed September 30, 2019 for the eProcurement solution with KMPG/Ivalua.