Do you know of an Adventurous HR and Operations Coordinator?

We're thrilled to announce that we are on the lookout for a new HR coordinator to join our team.

Please send resumes to info@op-cc.ca by Sunday, November 26 to be considered.

Please note only those we are interested in scheduling an interview with will be contacted.

HUMAN RESOURCES AND OPERATIONS COORDINATOR

37.5 hours per week (Maternity leave coverage, 12-18 months)

Salary: $46,800-$52,000 per year

POSITION DESCRIPTION

In short, the Human Resources and Operations Coordinator is a multi-talented, high-energy, interactive individual who has a flexible attitude, a hunger for knowledge and is willing to fill gaps as they are identified and help find long-term solutions. This person will be instrumental in ensuring that the operations team is always focused on making the overall experience at OPCC as positive as possible for staff, community partners and families. OPCC is pretty fast-paced as we are constantly striving to better understand and meet the needs of our families and community partners. The Human Resources and Operations Coordinator should naturally embody our values of inclusion, trust, innovation, care, collaboration and excellence and champion our vision to provide a healthy and inclusive community where families with children have a successful start.

This vibrant individual is a self-directed leader and understands that working in a small non-profit organization often calls for all hand-on-deck and is willing to remain fluid whether it be supporting a meeting or helping an educator in a classroom.

Skillsets that will be given priority

• Strong attention to detail and time-management skills along with being extremely organized
• Strong communication skills and ability to work in a multi-faceted team
• Strong coordination skills to support teams and management with various projects
• Strong computer skills especially with MS Office Applications, Salesforce and general troubleshooting

Certifications or Experience that would be an asset

• Human Resources Assistant/Administrator, Early Childhood Education, Non-profit management

TASKS AND RESPONSIBILITIES

Human Resources Support – 50%

• Preparation of employment agreements, onboarding paperwork employment letters etc. as needed
• Support managers and supervisors during the recruitment process including posting jobs, screening candidates, participating in interviews and checking references
• Oversee the onboarding of new staff including orientation paperwork, tours and coordinating new staff members training plans
• Utilize Salesforce for ongoing oversight of employee qualifications and personal information to ensure we are regularly in licensing compliance, in addition to supporting the tracking of vacation time
• Ensure that electronic employee files are kept up-to-date, and kept confidential
• Support the planning and organizing of events that take place internally, such as quarterly professional development, birthday celebrations, staff and volunteer appreciation events as well and commemorations.
• Provide backup support on payroll
• Provide regular communications to all staff through staff updates ie. Upcoming training, new programs etc.
• Maintaining a high degree of discretion and confidentiality

Operations and IT Support– 40%

• Coordinate and recognize facility maintenance requirements ie. Plumbers, general contractors, cleaning companies etc.
• Provide general oversite of IT and technology needs of admin staff and educators including being the main liaison between OPCC staff and third-party IT company
• Filing important documents, such as reports, meeting notes, emails, and finance or HR paperwork
• Support database management of donors, community partners, corporate partners and other dynamic partnerships that may evolve.
• Keeping important information and documents organized physically, and electronically
• Reviewing and coordinating office procedures to ensure that company policies are being met

Customer Service – 10%

• Regularly provide responsive customer service by supporting families on the phone, over email and in person.
• Working understanding of our registration management platform, Salesforce, to be able to appropriately answer parent questions in a prompt manner

Please send resumes to info@op-cc.ca by Sunday, November 26 to be considered.

Please note only those we are interested in scheduling an interview with will be contacted.