Edition I | June 19, 2019
OPWC Round 33 Project News
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Happy New "Program" Year from the staff at the Ohio Public Works Commission! This is our first edition of our newsletter. It contains important information pertaining to your Round 33 Infrastructure project documentation. Future editions will provide any updates or news as the year progresses.
Project Agreements
OPWC staff have been working for months preparing for Round 33. Project agreements, CFO letters, and PM letters are now ready for mailing on June 28, 2019 . Only one agreement per project will be mailed. The signature page must be signed and returned to your program representative, as named in the forthcoming mailings, as either a scan sent via email or copied and sent via U.S. mail. If your project application did not contain authorizing legislation for execution, it must be provided with the agreement signature page. As in past years, unexecuted agreements will be available on our website for viewing HERE .
 
If your assistance is in the form of a loan or a grant/loan combination, you must also return the signed promissory note to our loan officer, Abbey DeHart . Also, submit to your program representative, the Notification of Disbursement Method and include a resolution if your local subdivision will be asking for reimbursement for construction costs.
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Changes to Project Officials and Project Schedules
This paperwork has been prepared over the course of six months, so some changes may be necessary. If you have a change in any of your project officials, or need to make a minor schedule adjustment, please send an email to your program representative notifying them of the change in writing. New agreements will not be issued for name or schedule changes.
Important Change:
Discontinuation of the Request to Proceed/Vendor Approval
The Request to Proceed process was discontinued late last year but if you’ve not used a contractor or consultant in the past on an OPWC project, it is recommended that you check to see that the payee is established in the state payment system HERE. If not, please direct your vendor to the State of Ohio's Enterprise Management System to establish an account. Vendors must also make any changes in the system (includes addresses, names, and bank account information if EFT, or to sign up for EFT).
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Disbursement Requests
Once the above documentation has been returned, you may send disbursement requests. If 20 or fewer pages, your program representative can accept them electronically. We either pay a vendor directly or reimburse the local subdivision with proof of payment. Your choice is indicated by completing page 3 of the disbursement form (contained in the project agreement). A blank disbursement form, which can be completed from your project agreement, is also available as an excel file on our website.

You may also find our Disbursement Reports helpful as your project progresses in addition to our popular Payment Status Page.
Contact Us
Always feel free to contact us with questions or comments.
Ohio Public Works Commission
Linda S. Bailiff, Director
65 East State Street, Suite 312
Columbus, OH 43215
614-466-0880