Outreach Trainers are required to keep certain records related to delivering OSHA 10- and 30-hour courses for five (5) years. You must keep these records even if you are delivering training for your employer. Your employer can keep their own records, but you are required to keep them as well and not rely on their records.
OSHA can request copies of your records at any time. This is what we ask for in an audit of your records. If you don’t keep these records or provide them when asked, you could lose you status as an authorized Outreach Trainer. Don’t let that happen!
Here’s a list of the records you are required to keep:
Daily Student Sign-in Sheets
A separate sheet is needed for each day of the course. A sign-in sheet must include printed or typed first and last names and the signature of all your students. The sign-in sheets must also include the course name, date and time of the course sessions, the training locations (city and state), and the instructors’ printed first and last names along with their signatures.
Student Contact Information
The home or business address where the student will receive their course completion cards.
Detailed Topic Outline
This could also be called a course agenda, outline, syllabus, etc. The outline should include the course title, location and specific date and start and stop time of each topic in that course period. For example, your topic outline could show that you taught “Introduction to OSHA” from 7-8 a.m. You should also include the start and stop times of all your breaks. The trainer’s name must be included; if there is more than one trainer, each trainer’s name must be listed next to the topic(s) they taught.
OSHA Outreach Training Program Report (OTPR)
This is the form you use to request course completion cards on our website. You receive a copy via email and should keep a copy of each report.
Student Course Completion Cards
You need to make a copy of the front and back of each student course completion card before you give it to the student.
Guest Trainers (not OSHA Outreach Trainers)
Keep a list of each guest trainer, their qualifications, the topics they taught and length of training time.
Assistant OSHA Outreach Training Program Trainers
Keep a list of the names of each assistant Outreach Trainer. Include the topics they taught and the number of contact hours allocated to each assistant trainer. Keep a copy of each assistant Outreach Trainer’s current trainer card.
OSHA Outreach Training Program authorized trainers may not rely on internal or external staff, clients, employers or third parties to maintain the required OSHA Outreach Training Program training records. It’s up to you to keep your own training records.