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OARRS has data sharing agreements with more than 30 states and territories, allowing OARRS to query additional states when running an OARRS report.
- When accessing OARRS through an electronic medical record (EMR) system, any additional states included in the search are determined by the health system and cannot be customized by the user. This is a typical practice in border counties where patients may also seek care in a neighboring state. If the practitioner has reason to believe additional states should be queried, this can be done by logging into their personal OARRS accounts on the AWARxE website, which can be accessed online here: https://ohio.pmpaware.net/login.
- Expanding a search to include multiple states increases the likelihood of encountering patients with identical name and date of birth combinations. It is recommended to include only those states where the patient is likely to have obtained medications. If unfamiliar records appear, consider the following steps:
o Review the Linked Records section for name, date of birth, and address. If the information differs from the patient being treated, the record may belong to another individual with similar identifiers.
o Each linked record includes an ID number. Dispenses will display the associated ID number, which can help determine whether the record matches the known information for the patient.
o When additional states are queried and provide data, the Prescription section of the OARRS report will identify the state supplying each record. Ohio cannot modify information received from another state or prohibit another state from sending information matching search criteria received.
If there is uncertainty regarding whether all records belong to the patient, it is appropriate to discuss the findings directly with the patient. It is also recommended to contact other prescribers or pharmacies as needed.
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