Online@JSU this Week | 12.8.25

Submitting Final Grades Using Grades to Banner



When grading is opened by the Registrar’s Office, grades can be submitted, modified, and resubmitted as many times as needed prior to the deadline. After loading Grades to Banner, letter grades will be pre-populated in the “Final” column based on the course’s grading scheme. Review/Modify grades and click “Submit” to push Final grades from Canvas to Banner. 


Note: When loading Grades to Banner, the system automatically opens to the “Midterm” tab. Be sure to switch to the “Final” tab when submitting Final grades in Grades to Banner.
image showing the correct tab to choose for grades to banner

Helpful Resources for Submitting Final Grades using Grades to Banner:

Course Access Expiration

Due to federal guidelines and university course archiving procedures, all students, undergraduate and graduate, lose access to courses three days after final exams end, at 11:59 PM.


  • Example: For Fall 2025, student access ends on December 12, 2025, at 11:59 PM.


Students are responsible for saving any coursework they wish to keep in a location outside of Canvas before access closes.


Please share this information with your students and direct them to the “Course Access Expiration & Saving Your Coursework” dropdown menu for additional details.


Faculty can review End of Term Procedures and Responsibilities at the link provided.

Course Copy Requests, Merge Requests, and Other Key Information

 

Course Copy: Course copies can be completed by instructors, or by Online@JSU by request.

 

Course Enrollment Merge Requests:

  • Requests must be submitted at least three business days before the first day of class per JSU's Academic Calendar.
  • Enrollment merges transfer to a parent course only course enrollments (faculty and students) but do not transfer content, assignments, student submissions, or student grades.
  • Warning: Merging after student submissions have been submitted and graded will erase all submissions and grades in the child course(s).
  • Request a Course Merge from Online@JSU.


Important Reminders:

  • Remember to Publish Your Course
  • Courses should be published by the first day of the semester according to JSU's Academic Calendar.
  • Optional - Prior to the term, view-only mode may be configured for early student view-only access.
  • Verify JaxBooks Configuration - If you or your students experience any issues accessing your eTextbook in the JaxBooks course navigation menu or through a courseware link in Modules, please contact the JaxState Campus Bookstore for assistance. Information about the JaxBooks course navigation link and publisher courseware is also available within the Textbooks accordion on the Faculty Tutorials and Guides page.
  • Course Navigation Menu Links - Academic Policies, Academic Support, and Tutor.com should not be removed from your course navigation menu in Canvas. These links support university initiatives.


"Did You Know?"


Did you know that completing your end of term procedures in Canvas helps ensure accurate grade reporting, smooth course archiving, and proper student access closure?


Before the term officially ends, make sure to:

  • Finalize and post all grades in Canvas.
  • Review any lingering “Missing” or “Zero” assignments for accuracy.
  • Export your gradebook for your records.
  • Save any course materials you want to keep before courses are archived.
  • Check for incomplete grades and follow up with students as needed.



Staying on top of these steps helps maintain compliance, supports students, and keeps your course materials organized for future semesters!

❓ Canvas FAQ Corner


Quick answers to common Canvas questions from faculty like you!


📌 Q1: When will my course automatically switch to a “Past Enrollment” status in Canvas?

A: Courses move to “Past Enrollment” shortly after grades are posted and the term officially ends. Once this occurs, the course becomes read-only for both faculty and students.


📌 Q2: How long do I have to finalize grades before the course locks for edits?

A: Gradebooks remain editable until the Registrar’s grade submission deadline. After that point, any grade changes need to be submitted through the Registrar’s established grade-change process.



📌 Q3: Will student analytics and engagement data remain available after the term ends?

A: Yes. Faculty retain access to course analytics, interaction reports, and assignment submissions even after the course is concluded. While students lose access, your instructor view remains intact.


📌 Q4: What should I do if I need to provide extended access for an incomplete?

A: This process assumes the instructor of the course is in compliance with Procedures and policies prescribed by the Registrar's Office for Incomplete Grades. Upon approval of this request, Online@JSU will configure access in a special section of the Canvas course associated with the course/section and term for which the student originally registered. Requests for periods extending beyond policy parameters will be routed to the Registrar's Office for approval. If you are a JSU employee submitting this request on behalf of the instructor of record, this request will be routed to the instructor of record prior to routing to Online@JSU. Request an Incomplete here.


📌 Q5: Can I reuse my course content next semester without copying the entire course?

A: Yes. You can selectively import items such as modules, quizzes, pages, or assignments using Settings → Import Course Content → Copy a Canvas Course → Select specific content. This lets you pull only the materials you need without bringing over outdated items. If you are wanting to copy your entire course, you would follow this same process. You should never choose to copy "All content" as this will override current course settings. Review this information about course copying before you complete a course copy.

Questions or Comments?

Visit our website, email us at online@jsu.edu, or call us at 256-782-8172.


We look forward to hearing from you!


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