Overhead to Labor Ratio
It pays to know your overhead (O.H.) to labor ratio and your material to labor ratio when bidding commercial jobs.

What is O.H. to Labor Ratio?

It is the $ you spend in O.H. in one month divided by the $ you spend in Labor* in one month.

Example: O.H. to Labor Ratio
$80,000 a month in O.H.
$40,000 a month in Labor
$80,000 / $40,000 = 2; 2 to 1 Ratio

This company spends $2.00 in O.H. for every $1.00 in Labor. This means that for every $1.00 you have in your labor estimate, you must have $2.00 in gross margin to break even.

if your labor estimate is $10,000, you must have $20,000 in gross margin to break even.

Material to labor ratio is the total $ estimate for material and equipment divided by the total $ estimated for labor.

Example:
$25,000 material; $10,000 labor
$25,000 / $10,000 = 2.5; 2.5 Material/Labor Ratio

*Labor is anyone that works with their tools. All the rest of P/R is O.H.
The above graph (click for bigger view) will show the margin needed to cover your material cost, O.H. and 10% profit based on O.H. to labor and material to labor ratios.

Enter the graph at the estimated material to labor ratio and go over to your O.H. to labor ratio curve. Drop straight down to required margin to cover O.H. job material cost, labor and 10% profit.

Bidding a job with estimated $25,000 material and $10,000 labor @ 2.5 material to labor ratio. Total estimated cost = $35,000.

Example "A": 1:1 O.H. to labor ratio
Margin required = 29.5%
Using a divisor - $35,000 / 70.5 = $49,645 sell
Using a multiplier - $35,000 x 142.0 = $49,700 sell

Example "B": 2:1 O.H. to labor ratio
Margin required = 42%
Using a divisor - $35,000 / 58 = $60,345 sell
Using a multiplier - $35,000 x 172.4 = $60,340 sell

The 1:1 contractor can sell job @ $49,700.
The 2:1 contractor has to sell job @ $60,345.

Suppose the 2:1 contractor gets a call from the general contractor and is offered the job if he can do it for $49,700. This is what the job would look like on his operating statement.
Most mechanical contractors are 1:1 O.H. to labor.
Most AOR contractors are 2:1 O.H. to labor.

If you have any questions, please do not hesitate to call me. Send Bruce your operating statement! brucemartin@virginiaair.com
 
Thanks for all you do and as always “Expect More From Us”!
 
Thanks,
Bruce Martin
Dealer Business Consultant
Value Added Distributors
(757) 469-1205