Police Overtime, Quarterly Updates, and RFPs

Police Court Overtime Update

Graphic generated with ChatGPT 4.0 and edited by Suzanne Staherski

A September 2019 PICA-commissioned study found that a significant portion of overtime spending for police officer testimony in court ($22.0 million in FY18; 3.5 percent of the police budget for salaries and benefits) was a potentially avoidable cost, arising from a siloed approach to scheduling. When Philadelphia Police officers are subpoenaed to testify in court regarding investigations, they receive normal pay if testimony is scheduled during their regular working hours. If scheduled to testify beyond their normal working hours, officers get paid overtime. When scheduled less than two days in advance to testify beyond normal working hours, they earn two and a half times their normal pay. The study pinpointed primary causes of excessive Police court overtime and issued ten recommendations the City could implement to reduce costs by up to $16 million annually.


Since the release of the 2019 study, PICA has maintained communication with the Philadelphia Police Department (PPD) to monitor its progress in reducing Police court overtime costs. The Department has successfully reduced these costs, with FY23 spending on Police court overtime approximately $8 million lower than FY18 spending.

Police Court Overtime Update

Q4 FY24 Quarterly City Managers Report (QCMR) Fact Sheet

The City’s projected ending fund balance estimate is higher than previous quarters’ projections after spending less and collecting higher revenues than expected.


As shown in the FY25-29 Plan, much of what wasn’t spent in FY24 is being rolled into FY25 and the $54M set aside in the Recession Reserve has dropped to the fund balance. While overall revenue projections were driven higher than last quarter by Wage and Earnings Tax estimates, year-end estimates for BIRT, Sales, Net Profits, and Beverage were lower than Q3 projections. Except for the Wage and Earnings Tax, every major tax is estimated at lower revenues than the Adopted Budget.


Though the City’s finances appear more stable than last quarter, it will need to be cautious of slowing tax revenues while running operating deficits, especially as the fund balance is expected to fall to $66M in FY29, according to the recently PICA-approved FY25-29 Plan. Updated figures for FY24 revenues, spending, and fund balance are expected in the fall when the City completes the closing of its books.

Q4 QCMR Fact Sheet

Q4 FY24 Overtime Fact Sheet

  • At $262M, Citywide overtime spending was $8M below the FY24 Adopted Budget. This was also lower than all previous quarters’ full-year projections.


  • At 12.0%, overtime accounted for a smaller percentage of Class 100 costs compared to last year.


  • Overtime underspends were largely driven by five departments: Police, Prisons, Fire, Free Library, and Parks and Recreation.


  • Staff vacancies continue to drive overtime expenses, with about one out of every six positions unfilled Citywide.
Q4 FY24 Overtime Fact Sheet

PICA Seeks Website Design and Support Services

PICA is seeking proposals from qualified firms to provide website design and support services.


Key Information


  • Issue Date: August 20, 2024
  • Optional Pre-Proposal Information Session: September 6, 2024 at 11AM via Zoom
  • Questions Due: September 10, 2024, via email to Marisa Waxman (pica@picapa.org). PICA will not interact with potential bidders privately.
  • Proposal Due Date: September 17, 2024, by 5:00PM EDT, via email to Marisa Waxman (pica@picapa.org)
RFP for Website Design and Support Services

PICA Seeks Grants Administration Analysis and Best Practices Research

PICA, in cooperation with the City of Philadelphia, is seeking qualified firms to provide analysis and recommendations for best practices in grants administration to help the City maximize its financial and service delivery capabilities.

 

Key Information

 

  • Issue Date: August 26, 2024
  • Questions Due: September 11, 2024, via email to Marisa Waxman (pica@picapa.org). PICA will not interact with potential bidders by phone/Teams/Zoom during the RFP process.
  • Proposal Due Date: September 25, 2024, by 5:00 PM (local time/eastern), via email to Marisa Waxman (pica@picapa.org)

 

This RFP aims to identify a firm that can offer insights into improving the City’s grants management processes, enhancing strategic alignment with grant opportunities, and maximizing grant success rates. Your expertise could play a vital role in helping the City of Philadelphia build capacity, ensure compliance, and leverage grants to enhance its finances and service delivery.

RFP for Grant Administration Analysis

PICA Tax revenue to Philadelphia in FY2025

$67.2 Million

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