News You Can Use - February 7, 2018
Useful Information to Support Your PTAs Success
and to Share With Your Community
This message has been sent to all current PTA leaders in our database.
Make a Friend Day

Make a Friend Day is Saturday, February 11. 
Add a PTA spin. 
Ask a friend to join your school's PTA.
Believe in Our Children. Believe in PTA.

Health and Community Concerns Conference Call
Tuesday, February 13, 2018
7:00 pm - 8:00 pm
PTA officers/chairs, parents, school staff
Call-in instructions below
PTA's mission doesn't start and stop at the school door.
Connect with the California State PTA Health and Community Concerns Team on issues concerning your school, community and the state by joining the call.

Community concerns are those issues that impact our families and students in our communities and schools. Our children can't learn, grow and succeed in school if they're facing major challenges at home, in their neighborhoods and in their broader communities.

Community concerns include, but are not limited to:

Call-In Instructions

Conference Dial-In Number: 1 (712) 775-7031
Participant Access Code: 659398009#
To mute or unmute during the session, press *6.
If you encounter any phone issues like dropped calls or long periods of silence, please hang up and dial (805) 360-1075.  This reroutes you to a different port in their system so you can enter our dial-in number directly.

Parents for Healthy Kids Grants
Webinar on How to Apply
Thursday, Feb 22
10:00 am - 10:45 am

Action for Healthy Kids offers "Parents for Healthy Kids Grants" for the 2018-2019 school year. In this webinar, you'll learn about specific "Parents for Healthy Kids Grants" details, and receive helpful tips for applying.
These grants are for parents or parent groups to implement physical activity and nutrition initiatives and to engage more parents in student and family health.

  • Schools and school parent groups are welcome to apply.
  • Grants up to $1,000 are available for K-12 schools.
  • Applications due by Friday, April 6, 2018
  • Schools with greater than 50% of students eligible for free/reduced-priced meals may receive priority, but all schools are encouraged to apply.

Webinar will be archived for those unable to attend the live session.

Sixth District's Annual Luncheon

"Effective Communication, Relationships, and PTA"
Friday, March 2, 2017  
11:30 am to 1:30 pm
David's Restaurant
5151 Stars & Stripes Drive [map]
Santa Clara
RSVP by Monday, Feb 19 (Early deadline!)
This year, our speaker will be Dianna MacDonald, President, California State PTA. She will be speaking on  "Effective Communication, Relationships, and PTA"

Developing relationships is an important part of the work that we do in PTA, in business and in our schools. With effective communication, we can create authentic relationships with our parents, administrators and community members.

Each year, parents, principals, superintendents, school board members and elected officials attend the Sixth District luncheon.  This is an excellent opportunity to hear a wonderful speaker and to meet members of your community and other PTA leaders in Sixth District.
For full details and registration form. Sign up today!
Questions: Please contact Afia Laiq, VP Organizational Services

High School Students Apply to be on the 
California State PTA Board of Managers
Application Deadline: Thursday, March 15
Students are valuable members of the California State PTA Board of Managers and they share their perspective on current issues, voice their concerns, and provide insight during the meetings they attend. 

Volunteer service as a member on the CAPTA board provides students with an opportunity to further develop leadership skills within the framework and organizational structure of the California State PTA.
The student must be at least 16 years old and no more than 19 years old when the term begins on July 1.
Application Form: [online version]       [ downloadable version ]
Application Guidelines: [guidelines]

The Princess Project: Silicon Valley
The Princess Project   provides free prom dresses and accessories to teens who could not otherwise afford them.
Dress giveaway days:
March 10, 11, 14, 17, 18, and 20.
1939 West El Camino Real [map]
Mountain View
All teens must have an appointment. No walk-ins.

Donate a dress 
Have a dress in your closet that you would like to donate, here are donation guidelines:
  • Current styles from 2008 to present
  • Dry-cleaned and on hangers
  • Prom dresses, formal gowns, bridesmaid dresses, or fancy party dresses
  • Short or long dresses accepted
  • Appropriate for teenagers
  • Sizes 0 - 30
  • New and like-new accessories
For information on dates and drop-off locations for donated dresses, or other questions, please email

Why is the Restaurant Asking Me for a W-9?

Many restaurants ask PTAs to complete IRS Form W-9 in order to schedule dinner night outs or receive payment.


Is the W-9 form the same as the Letter of Determination (LOD) for Tax Exempt Status?
  • No, the two forms have different purposes. With the W-9 you are confirming to the restaurant/business that this really is your PTA's EIN number. 
  • All companies (profit and non-profit) have an EIN, but an EIN doesn't mean that your PTA is a non-profit. The Letter of Determination (LOD) indicates that the PTA has a tax-exempt status and is a non-profit.

Can we just provide the LOD form?
  • No. You will need to provide the business with the form they have requested.

If we do need to use the W-9, where do I get the form?
How to fill in the W9:

1. Name: PTA California Congress of Parents, Teachers, and Students, Inc

2. DBA - Write in your unit PTA name as listed in your bylaws
3. Box - would be "Other"; write in "Association 501(c)(3)
4. Exemptions - there would not be any
5 and 6. Address - Use the school address
7. List account numbers (optional) - leave blank
8. Requester's name (optional) - This is who is asking for the form (ie restaurant name etc).
Part 1:  Your PTA's EIN
Part 2:  President or treasurer can sign the form. Format is the same as signing for a contract:
  • "Name of PTA as on bylaws by: Name of officer, position"
  • ex: "ABC Elementary PTA by: Jane Doe, President"

When's a Good Time to Do Your Bylaws?
How About Now
If you want to make change(s) for next year in 
  • your dues amount, 
  • your officers or 
  • your meeting dates for next year, 
now is the time! These items are all in the bylaws. 
Any changes to bylaws must be submitted to your council (units in councils) or to Sixth District (out-of-council units), then the bylaws go through channels to the CAPTA Parliamentarian. After CAPTA approves the changes, the bylaws are returned to be adopted by your unit.
This sequence takes time (two to three months) - so plan ahead and change your bylaws now!

E-Bylaws [English Only]
English/Spanish Bylaws - please contact Sixth District PTA

Questions: Units in councils, please contact your council parliamentarian. Out-of-council units, please Sixth District parliamentarian, Linda Pfeifer.

Finding the Best People to Lead Your PTA
Most PTA's want to have their nominating committee, find the best nominee for each position, and to have those individuals be a team that will work well together.
To help your nominating committee get started with the process, we have resources from CAPTA and Georgia State PTA:
Nominating Committee First Meeting Agenda
                                   Second Meeting Agenda
                                   Third Meeting Agenda

PTA Calendar of Essential Requirements
February 2018 -

  • Nominating Committee Needs to be Elected [Info] [Toolkit]
  • Founder's Day - February 17
  • Insurance Premium - $228 for units
  • Fiduciary Agreements - Info and Form
  • Connect with volunteers signed up for winter/spring activities

Previous Issues

Jan 31 - Why is the Restaurant Asking my PTA for a W-9?
      -  Parent Ed - The Smart Talk: Internet Safety
      - Parent Ed - Impact: Teen Drivers
      - Want to Increase Family Engagement in Your School Community?
      - Sixth District's Annual Luncheon
      - The Princess Project: Silicon Valley
      - Tax Returns with Extensions - Oops

Jan 24 - When's is a Good Time to Do Your Bylaws
      - CAPTA Graduating High School Senior Scholarship
      - Parent Ed - The Smart Talk: Internet Safety
      - Tax Returns with "extensions"
      - Parent Ed - Teen Drivers
        - # 1 - What Do You Consider Lethal?
        - # 2 - Impact: Teen Drivers

Jan 17 - How to Find the Best People to Lead Your PTA
      - Parent Ed - Impact: Teen Drivers
      - Parent Ed - The Smart Talk: Internet Safety
      - Sixth District's Annual Luncheon

Jan 10 - Protect Your PTA from Email-Phishing
      - Reflections Reception - Within Reach - Jan 11
      - Worker's Comp - Past Due - Need by Jan 19
      - Do 1 Thing Monthly - Jan - Make a Plan

Feel free to forward this e-newsletter to any and all PTA officers, members and other interested persons, and encourage them to   join our mailing list.      
As always, you are encouraged to send us your suggestions for articles and additional information you would find useful. Thanks!  
Questions? Comments? Contact
Wendy Akers-Ghose, eNews Editor, Sixth District PTA
Amin Fazal, VP Communications, Sixth District PTA
Vandana Kaushal, President, Sixth District PTA
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