The Hamilton Lakes Board of Directors is hiring a
Social Coordinator
for the club. This will be a part-time, contracted position (you will serve as a subcontractor, not a club employee). Please see full job description below and submit a resume or letter of interest to
our club manager at
[email protected]
.
Social Coordinator Job Description:
The Social Coordinator should make all members feel welcome and a part of the club. They should strive to find new ways for member involvement in activities of the club to continue to build on our membership and our membership retention.
Social Coordinator Goals and Expectations:
The Social Coordinator will facilitate the monthly social committee meetings of at least 5 members and will make the meetings flexible to all members of the committee. Decisions will be agreed upon by the entire committee and events will be put on the calendar. The board member is there for support for the entire committee.
- Meetings will be monthly with a suggested agenda below:
- Committee member attendance
- Plan new event ideas for 2 months out
- Vote on idea
- Discuss previous month’s event & write up a report on the event (What went well? What could be improved on? Costs? Attendance?)
- Establish next monthly meeting date
Plan and Host a minimum of 8 major events as well as other social events in coordination with the tennis committee throughout the year.
The established events are: Easter Egg Hunt, Bingo Night, Family Fun Day, Movie Nights, Middle School Night, August Adult Social, Chili Cook Off, and Pictures with Santa.
Additional events to be agreed upon with the Chair of the Social Committee and could include: March Madness or other similar event, Meet and greet for new members, Ladies’ Night, Kick-off party (for pool opening), End of season party, Parents Night Out, Kids’ Movie Nights, ping pong tournaments, adult swim meet, other tournaments, etc.
Plan events at least 2 month prior to the scheduled date. Planning consists of coordinating volunteers, securing equipment and materials, establishing participant signups, and working with Club Marketing to effectively promote the event, beginning at least 1 month prior.
Hosting the event consists of ensuring accurate and timely setup and then cleanup of equipment and materials, orienting volunteers, and being onsite to welcome participants and address any issues.
Other Responsibilities:
The Social Coordinator will also work with the tennis director and tennis committee on all tennis socials. At each monthly board meeting, provide a written report of the monthly events held/planned.
