The following tools were used to carry out our plan:
HUSD purchased a monthly pro package with webinar add-on capability that allows for 100 participants.
The webinar feature is key to setting up a safe and manageable meeting.
The webinar feature allows the host to have panelists and attendees. This creates the necessary separation for Board members and staff to participate in the meeting on-line while allowing the public to only call in as attendees.
This tool is part of our online Google suite and includes a feature that allows callers to call into a meeting and for the host to unmute callers as needed.
HUSD used an existing account to livestream the meeting
All participating panelists need computers with working microphones and cameras.
Everybody that is regularly involved in our bi-weekly school board meetings took part in planning the virtual meeting. This includes the board of trustees, the superintendent, cabinet members, technical staff, translator, executive assistants, and the public information officer.