The Policy Connection is a free quarterly publication provided by the KSBA Policy Service and sent to all board members, superintendents, and others who request to receive it.
January 2019
Katrina Kinman, Editor
Welcome to our new subscribers

eMeeting – Lewis County Board of Education, Breathitt County High School, LBJ Elementary School, Marie Roberts-Caney Elementary School and Highland Turner Elementary School (Breathitt County), Bellevue High School and Grandview Elementary School (Bellevue Independent).

Administrative Procedures Service – Jefferson County Board of Education, Bardstown Independent Board of Education, Northern Kentucky Cooperative for Educational Services.

Policy Service – Model Lab School (Eastern Kentucky University)

Employee Handbook – Somerset Independent, Newport Independent, Model Lab School (Eastern Kentucky University)

Coaches’ Handbook – Newport Independent

Substitute Teacher Handbook – Newport Independent

Policy Audit Service – Fort Thomas Independent

Online Manual (Procedures) – Bowling Green Independent
Training on Child Abuse and Neglect Prevention
due no later than Jan. 31
All current school administrators, certified personnel, office staff, instructional assistants, coaches, and extracurricular sponsors shall complete Board selected training on child abuse and neglect prevention, recognition, and reporting by January 31, 2017, and every two (2) years thereafter. School administrators, certified personnel, office staff, instructional assistants, coaches, and extracurricular sponsors hired after January 31, 2017, shall complete the training within ninety (90) days of being hired, and every two (2) years thereafter.

Policy Reference 09.227
School nutrition/physical activity forum
The District shall permit community participation in the student wellness process by holding an advertised public forum by January 31 of each year, to present a plan to improve the school nutrition and physical activities in the District in accordance with KRS 158.856 .

Policy Reference 07.1/09.2
Budget planning and adoption 

On or before January 31, the Board shall formally and publicly examine a detailed estimate of revenues and proposed expenditures by line item for the following fiscal year. On or before May 30, the Board shall adopt a tentative working budget, which includes a minimum reserve of two percent (2%) of the total budget.

Policy References 04.1
Certified employees may be appointed by the Superintendent for any school year at any time after February 1 preceding the beginning of the school year.

Policy Reference 03.11
Staffing allocations
Each local board shall provide each school council notice of a tentative staffing and budget allocation for the coming fiscal year by March 1.

Policy Reference 02.4331
Annual update preparation
Policy staff are already working on the upcoming 2019 Annual Policy/Procedure Update to be sent to districts in late May. In the meantime, you may want to review any outstanding draft policies or procedures, particularly any older outstanding drafts. To avoid overlap, the annual update process is often made smoother if outstanding drafts have been acted on, reviewed or deleted if no longer under consideration. Please contact your assigned policy consultant for additional information.

Policy Reference 01.5
Hepatitis A 
Can a district require new school district classified employees to get a Hep A vaccine/screen? No statute or regulation allows the district to require its employees to get this vaccine or screening for Hepatitis A, but the district could offer voluntary vaccines/screens to its employees, especially those involved in food preparation and service.

The Kentucky Department for Public Health has resources on Hep A available here and here. These pages have information on the level of Hep A outbreak by county and resources for food facilities and their workers (like the school cafeterias and their school nutrition staff). Another resource from the Centers for Disease Control C provides information about talking with your employees about Hep A and their symptoms.

Additionally, a Kentucky Cabinet for Health and Family Services (CHFS) regulation , 902 KAR 2:040, allows CHFS or the local health department to “require periodic medical examinations for selected occupational groups including barbers, beauticians, school teachers and employees , and others who come into intimate contact with the public and potentially serve as sources of [communicable disease] infection.” Again, this is not a requirement for vaccination but is an avenue for a CHFS or health department required examination of school employees for Hep A.

Lastly, regarding students with Hep A, Kentucky statute KRS 158.160 allows the school district to exclude a student with a communicable disease (or suspected of having a communicable disease) from school and consult with a physician/health official and the school board/superintendent can cancel school during any epidemic outbreaks. KSBA is unaware of a requirement for a school district to provide notice of Hep A in students or employees to other parents or the public (but it may be a good idea, without identifying the infected individual specifically, to provide general notice and a recitation of the symptoms to watch for and what to do if those symptoms are noticed in students or employees). If a food service manager discovers a food service worker has Hep A or symptoms of Hep A then the manager is to contact the health department – not a requirement to provide notice to the public. CHFS’ regulation , 902 KAR 2:020, under KRS 214.010 requires a health care provider or head of household, not a food service manager or school district, to report Hep A in a patient to the health department within 24 hours (Section 5), but still not requiring public notice from the school district directly.

In conclusion, school districts can offer free vaccines or screenings for Hep A to any employees but cannot require the employees to participate. School food facility managers can provide Hep A information and talk with their employees about Hep A and their symptoms, as described in this CDC publication . CHFS or the health department can require school employees to undergo period medical exams for communicable diseases or infections, like Hep A. School districts can exclude a student with Hep A from school or cancel school after an epidemic outbreak. And, a health care provider or head of household reports Hep A in a patient to the health department.

Policy References 03.111/03.211/09.213
A special thank you to KSBA Staff Attorney Amy Peabody for this information
Upcoming policy-related training events
KSBA Annual Conference – Feb. 22-24, 2018 - Louisville Galt House

If your board is not one of the 110+ districts that have subscribed to the KSBA eMeeting service, now is the time for members to learn more about this time- and money-saving service that also provides greater transparency for your board meetings. Join the KSBA eMeeting team for the D-6 session at 3:30 p.m. on Feb. 23 at the KSBA Annual Conference at the Louisville Galt House East.

Policy Reference 01.4
Mileage rate update
If your district reimburses for mileage at the state rate, be advised that the rate per mile effective Jan. 1 through March 31, 2019, is 40 cents per mile. This information can be reviewed quarterly via this link:

Policy References 03.125/03.225
Save the Date - Upcoming KSBA Conference
Feb. 22, 2019 , KOSAA Conference (Galt House, Louisville)

Feb. 22-24, 2019 , KSBA Annual Conference (Galt House, Louisville)

June 14, 2019 , 13th Annual Federal and State Law Update (Frederick Douglass High School, Lexington, Ky.)