The Policy Connection is a free quarterly publication provided by the KSBA Policy Service that is sent to all board members, superintendents, KOSAA members and others who request to receive it.
Januuary 2020
Katrina Kinman, editor
Welcome to our new subscribers

Substitute Teacher Handbook McCreary County Board of Education
Annual update preparation
Policy staff are already working on the upcoming 2020 Annual Policy/Procedure Update to be sent to districts in late May. In the meantime, you may want to review any outstanding draft policies or procedures, particularly any older outstanding drafts. To avoid overlap, the annual update process is often made smoother if outstanding drafts have been acted on, reviewed or deleted if no longer under consideration. Please contact your assigned policy consultant for additional information.

Revisions to handbooks based upon policy changes in the update will be sent to districts after the update documents are sent.
Policy reference 01.5
Regular meetings/organizational meetings
At a meeting in January, the board shall adopt a schedule of regular meetings for the calendar year, identifying the date, time and place of each meeting.

The first meeting in January shall be an organizational meeting for the purpose of electing a chairman and vice chairman.
Policy references 01.41/01.42
Annual practices/drills
A building lockdown practice shall be implemented at least twice during each school year. At a minimum, lockdown drills are to be held during the first thirty (30) instructional days of the school year and in January. As directed by the superintendent, the principal or other building supervisor shall document that the practice has occurred.

Severe weather/tornado and safe area evacuation drills are to be held during the first thirty (30) instructional days of the school year and in January. Designated school primary and secondary evacuation routes are to be posted by any doorway used for evacuation.

Policy references 05.411/05.42
School nutrition/physical activity forum
The district shall permit community participation in the student wellness process by holding an advertised public forum by Jan. 31 of each year, to present a plan to improve the school nutrition and physical activities in the district in accordance with KRS 158.856.

Policy references 07.1/09.2
Budget planning and adoption
On or before Jan. 31, the board shall formally and publicly examine a detailed estimate of revenues and proposed expenditures by line item for the following fiscal year. On or before May 30, the board shall adopt a tentative working budget, which includes a minimum reserve of 2 percent of the total budget.
Policy reference 04.1
Certified employees may be appointed by the superintendent for any school year at any time after Feb. 1 preceding the beginning of the school year.
Policy reference 03.11
Review of achievement gap plans
By Feb. 1 of each year, each school-based decision making council, or the principal if there is not a council, shall, with the involvement of parents, faculty and staff, set the school’s targets for eliminating any achievement gap and submit them to the superintendent.

Policy reference 02.44
Staffing allocations
Each local board shall provide each school council notice of a tentative staffing and budget allocation for the coming fiscal year by March 1.
Policy reference 02.4331
Nonrenewal of limited contracts of certified personnel shall be made no later than May 15 in compliance with the requirements of KRS 161.750.

Nonrenewal of contracts for classified personnel shall be made in compliance with the requirements of KRS 161.011, with written notice being mailed or provided to the employee by the superintendent no later than May 15.

The principal/immediate supervisor shall provide the Superintendent with notice of recommended nonrenewals by March 15.
Policy references 03.17/03.2711
Mileage rate updates
If your district reimburses for mileage at the state rate, be advised that the rate per mile effective Jan. 1 through Mar. 31, 2020, is 41 cents per mile. This information can be reviewed quarterly via this link:

Policy references 03.125/03.225
Save the Date - Upcoming KSBA events
KOSAA Winter Meeting
Galt House, Louisville Feb. 21, 2020

KSBA Annual Conference 
Galt House, Louisville Feb. 21-23 

KSBA 14th Annual Federal & State Law Update

KOSAA Summer Meeting
Marriott Griffin Gate, Lexington July 10

KSBA Summer Leadership Institute
Marriott Griffin Gate, Lexington July 10-11
Policy reference 01.83