As we move forward towards an economic restart, a new phase of hiring will take place, either because of furloughs or previous practice terminations.
Now is the time to do a
examination of your new hiring process, from top to bottom.
Below is a brief checklist that every practice owner must have and implement.
Basic terms of a new Employee Contract:
- Job information (job title, department)
- Work schedule
- Length of employment
- Compensation and benefits
- Employee responsibilities
- Termination conditions
Note: A Dental Associate Agreement should be much more specific and should be specifically prepared for each practice separately.
New Hire Employment Forms:
- W-4 form (or W-9 for contractors)
- I-9 Employment Eligibility Verification form
- State Tax Withholding form
- Direct Deposit form
- E-Verify system: This is not a form, but a way to verify employee eligibility in the U.S.
Essential Internal Forms:
- Non-compete agreements
- Non-disclosure agreements
- Employee invention forms
- Employee handbook acknowledgement forms
- Drug and/or alcohol test consent agreements
- Job analysis forms (responsibilities, goals and performance evaluation criteria)
- Employee equipment inventory lists
- Confidentiality and security agreements
Below is list of employee benefits documents. Depending on the practice, the items outlined below should also be included in an employee manual.
- Life and health insurance
- Mobile plan
- Company car
- Stock options
- Retirement plan
- Disability insurance
- Paid time off/vacation policies (including any paid holidays)
- Sick leave
- Employee wellness perks (e.g. gym memberships)
- Tuition reimbursement
NOW is the perfect time to do a complete and thorough top to bottom review of your essential internal employee hiring process.
Failure to prepare NOW, could be very costly after the economic restart.