Before the Meeting
Ask how student privacy will be protected.
Share your technology concerns or potential barriers to your participation on the IEP team.
Ask about the technology platform and how to use it. You may be able to find tutorials on YouTube or the help section for that system.
Ask for an agenda for the virtual meeting and any meeting rules.
Ask if there is a back-up plan in case the technology does not work.
Create your own back-up plan (e.g., print the documents, charge your phone, have the call-in number readily available).
Remove distractions and minimize background noise as much as possible.
Request interpreters or other supports, if needed.
If you anticipate any disagreements, develop a plan to address them.
During the Meeting
Follow student privacy guidelines.
Begin with introductions and use video cameras, as appropriate.
Listen closely and wait to share your thoughts and ideas until the current speaker finishes.
Stop often and allow enough wait time for other team members to ask questions or give feedback.
Discuss and agree on the processes for obtaining forms or signatures, if necessary.
Confirm the method for delivering a copy of the completed IEP (e.g., mail, e-mail) and the anticipated arrival date.
After the Meeting
Follow student privacy guidelines, such as encrypting emails after the meeting.
Offer feedback on the virtual meeting process. Share any questions or concerns with the CSE team.
Follow up if you do not receive a copy of the IEP by the expected arrival date.
Ensure that the IEP is implemented by sharing your child's progress and concerns with the teacher and other CSE team members.
Develop a plan for addressing disagreements.
Resolve any conflicts as soon as possible at the local level. Use the dispute resolution option (e.g., IEP facilitation, mediation, written state complaint, due process) that best fits the situation to address any unresolved conflicts.