Request for Proposals
National Indian Health Board
Policy Center Podcast Project RFP
RFP Submission Deadline: February 9, 2022 

1.    Objective
To secure the services of a communications consultant or firm to produce podcasts for the National Indian Health Board.

2.    Background
The National Indian Health Board (NIHB) is a 501©(3) non-profit organization based in Washington, D.C. Established by the Tribes in 1972, NIHB advocates as the united voice of federally recognized American Indian and Alaska Native Tribes to reinforce Tribal sovereignty, strengthen Tribal health systems, secure resources, and build capacity to achieve the highest level of health and well-being for our People. NIHB works on a wide variety of health and public health issues to meet the needs of Indian Country.

The NIHB website is a popular hub for information and communication in Indian Country. It houses a wide array of information, and is accessed by different constituents for different purposes. The site’s audiences include: elected Tribal officials, Tribal health administrators and practitioners, Tribal public health professionals, legal and policy specialists, governmental agencies, social justice advocates. The site houses information and resources on different advocacy and legislative topics, an organization-produced newsfeed and alerts, knowledge
products, social marketing materials, conference materials, and a series of pages for many different public heath topical areas. In May 2020, NIHB launched a COVID-19 Tribal Response Center website as a subset of the NIHB website which has attracted a new audience with new content; this site is consistently updated and has maintained a steady stream of visitors.

NIHB is seeking to further enhance how we reach our audience. The NIHB Policy Center is launching a six-episode series on Medicare and Medicaid issues. Each episode will discuss a facet of Medicare and Medicaid policy and will feature a guest that can further elaborate on how these policies have impacted their Tribal community.

3.    Service and Work Requirements

Scope of Service
To secure the services of a communications consultant or firm to produce the NIHB’s Policy Center podcasts to expand NIHB’s message, as well as connection to our audiences.

  • Develop and produce five podcasts for the NIHB Policy Center.
  • Combine innovative scriptwriting, storytelling, experimental field and studio recording techniques, sound design, and editing to develop rich auditory experiences a needed.
  • Emphasize creativity, inquisitiveness, and human-centered stories over scholarly authority, offering ways to understand in a more emotional, humanistic level.
  • Audio editing and sound design for all episodes in the latest format available.
  • Conducting audio interviews, recording contributor actualities, and voice tracking the host including associated scheduling, logistics, and local travel.
  • Requesting and hiring tape syncs as needed.
  • Cost of recording studios and tape syncs.
  • Participation in content development meetings with the NIHB.
  • Post and host podcasts online if needed.
  • Open communication about needs and abilities to accomplish tasks.
  • Ability to manage multiple tasks with optimal customer service.
  • Ability to provide all requested services and materials needed.
  • Ability to provide professional advice on guidance to best suit NIHB’s needs.  
  • Clear and accurate communication with NIHB staff.
  • Ability to effectively adapt to changing situations and meet evolving needs of NIHB.

4. Terms and Conditions
The following terms and conditions will be in place for this contractual agreement, and additional language providing more detail will be included in the final contract.

The contract will be a performance-based contract. A set payment scheduled will be created in the final contract, and each payment will be attached to the completion of key milestone or deliverables. The consultant will invoice NIHB upon the completion of each milestone.

NIHB shall be the sole owner of all right, title, and interest, including copyright, in the any materials, products or deliverables created by consultant, this includes, but is not limited to, content, art, design, and code. Any deliverable that is subject to copyright protection shall be deemed a work made for hire.

Independent Consultant Status
Consultant’s relationship with NIHB will be that of an independent consultant. The consultant will not act or represent NIHB in the capacity of an employee, agent, partner or joint venturer of NIHB for any purpose whatsoever and shall not have the authority to bind NIHB to any contractual or monetary obligations.

The consultant will have the ability to sub-contract with third parties to complete the scope of work with NIHB written approval.

5. Budget
NIHB has budgeted $30,000 for this Policy Center podcast project. NIHB is interested in seeing how communications consultants and firms can achieve the requirements contained herein within this figure, but will entertain proposals at different price points, including those that contain options for cost savings.

6. Key Dates
  • February 9, 2022: Proposals due to NIHB
  • February 16, 2022: Firms/Consultants notified of final selection
  • February 23, 2022: Contract executed - Start date
  • February 28, 2022: Work begins
  • March 23, 2022: Launch Policy Center podcasts - End date

7. Submission Details
Submission Responses to the RFP should be submitted via e-mail to Christopher Chavis, Policy Center Director at by February 9, 2022 at 11:59 PM ET. The subject line should include “Company Name NIHB Policy Center Podcast Proposal” and the email should include:
  • History of communications consultant or firm
  • Team members (if applicable)
  • Projected budget
  • Three audio samples
  • Three professional references

National Indian Health Board | | 202-507-4070
Visit the NIHB COVID-19 Tribal Resource Center at:
For media inquiries, contact Janee Andrews at