Procurement Services June Newsletter
Open Encumbrances
Open encumbrances with balances less than $500 will be automatically liquidated and closed on July 24, 2020. Open encumbrances greater than $500 will be encumbered in FY21.

eVA users: If encumbrances greater than $500 should not be encumbered in FY21, a change order will be required to reduce the eVA purchase order by the remaining balance.
Non-eVA users: Contact Procurement Services for guidance.

For more information: Please contact Procurement Services at procurement@odu.edu
University Purchased Equipment and Supplies
Reminder that all University purchased equipment and supplies must be tracked by each department.

University Policy 3400 includes guidance on tracking University Tagged Assets.

In addition to requirements of Policy 3400, each BUD shall designate a POC to track ALL off-campus equipment and supplies.

PCard
Great news! PCard bank statements are now electronic. Please register your pcard in Global Card Access to download statements, set suspicious activity alerts, and check PINs.
 
2020 Annual PCard Training is now available in Blackboard and due by
June 30 th . Details for training have been sent directly to card holders and approvers.
eVA
As you prepare to initiate change orders, please remember the following:

Only the original eVA requestor can create a change order to a purchase requisition.

Never delete a line item. Zero out the dollar amount and note in the description the reason for the change.

Please add a comment stating the reason and amount for the change order.
eReceiving
Users must complete a receive in Banner within 3 business days of goods/services.
Training
Procurement Services offers several online training opportunities. Please visit the Procurement Training page here . Upcoming real time online training opportunities: 
  • PCard Annual Training (in Blackboard, due June 30)
  • PCard Monthly Training: June 24 at 2p
  • Procurement Overview, eVA and eReceiving Training: June 25 at 9a
  • University Printing Procedure Training: Jul 7 at 10A, Jul at 8 3P, Jul 14 at 10A
  • Jul 7, 2020 10:00 AM Register in advance for this meeting:

  • Jul 8, 2020 03:00 PM Register in advance for this meeting:

  • Jul 14, 2020 10:00 AM Register in advance for this meeting:
As we approach the close of one fiscal year and the start of a new fiscal year in a unique environment, please be reminded Procurement Services is happy to assist with any procurement related needs and/or questions.
Please feel free to contact procurement@odu.edu for assistance.
odu.edu
odu.edu/procurement