Greetings Minister Members and Session Clerks:
Two amendments to our Manual of Operations will be proposed at the Called Meeting of the presbytery to be held on June 23, 2020, at noon, in the parking lot of First Presbyterian Church of Starke (921 E. Call St., Starke, FL 32091). Another email will be sent about 10 days before the meeting which will describe the meeting procedure and registration process in more detail.
Provision for Electronic Meetings
The first change adds a new paragraph at the end of subsection 4.01, which is part of section 4, entitled "Resources for Ministry."
"Under normal circumstances, all meetings of the presbytery will be conducted in person, with all participants meeting in one physical location. If extraordinary conditions, as determined by the Council, exist which prohibit in-person meetings, meetings of the presbytery may be held using technological resources in real time if a quorum can be verified and individual votes can be counted. Such meetings must be conducted by means of communication by which all members participating may simultaneously hear each other during the meeting."
Office Manager Position
The second change amends subsection 6.05 in its entirety to adjust the duties and title following the retirement of Nancy Brown at the end of June. If this change is adopted, the subsection would read:
"Office Manager. The Office Manager (full-time) is selected by the Coordinating Council and reports to an individual designated by the Coordinating Council. The Coordinating Council shall define the duties for this clerical support position, which will include but not be limited to bookkeeping, administrative support, and office managing. The Office Manager will have a working relationship with the treasurer and the chair of the Administration Committee of the Coordinating Council."
Currently subsection 6.05 reads as follows:
"Bookkeeper. The Bookkeeper (full-time) is selected by the Coordinating Council and reports to the Finance Team and the Treasurer. The duties are as defined by the Coordinating Council and include maintaining the accounts of the presbytery, receiving and distributing funds as directed, and generating financial reports."
Process for Amendments to the Manual of Operations
This email is sent pursuant to Section 8.01 of the Manual of Operations of the Presbytery of St. Augustine, which provides that the manual may be amended by two-thirds vote at any stated meeting (rather than by two readings) after copies of the proposed changes are sent to "ministers and clerks of sessions" no less than 15 days prior to the meeting at which the vote is to be taken.
Please contact me by email at
or phone at (904) 612-9766 if you have any questions.
Peace and prayers,
The Rev. Alexandra (Sandra) Hedrick
Stated Clerk, Presbytery of St. Augustine