April 28, 2021
Reminder to register for the
Provider netWORK Webinar on May 6th

Please register for next week's webinar using the blue button below. You will receive a confirmation email after completing your registration.
You are invited to Dive into Business

When: May 6, 2021 10:00 AM - 11:00AM
(Immediately following the Provider netWORK Meeting)

Dive into Business is an interactive training opportunity that focuses on topics related to your business growth, successes, challenges, opportunities, and current industry changes
Be sure to use the separate meeting invite below.
May Virtual Board Meeting
May 12, 2021 11:00 AM CDT

Don't miss the May Board Meeting!
Please call: (646) 558-8656
using meeting ID number: 882 7908 0824
and passcode: 70332401
This is a reminder that your 2021-22 PROFILE is due no later than April 30, 2021.
 
This year we are offering Technical Assistance & Contract support via virtual ZOOM meetings. With these ZOOM meetings, Providers can receive one-on-one technical assistance with the contracting process on the NEW OEL Provider Portal and talk with Coalition Staff to receive assistance with the PROFILE questions and requirements.
 
Time slots are available in 20-minute increments and you will need to sign up for a designated time. Once you have signed up, an invitation and link to your designated ZOOM meeting will be emailed to you. Click HERE to sign up.
 
You should have the following information with you at the ZOOM Meeting:
  • W-9  Signed and dated for upload
  • Current screenshot of the SUNBIZ website showing ACTIVE and having borders showing the website and date information pulled down for upload
  • Private Rate Statement as of July 1, 2021 for each age category served. You will need the information to enter in the PROFILE-Private Pay Rates and to upload it to the Document Tab. Providers are requested to list both Full-Time and Part-Time rates for each age category. If you do not typically do Part-Time, list the Full-Time rate in these spaces so there are compensation amounts in the system for each age category.
  • List of closure dates between July 1, 2021 and June 30, 2022. Remember that the Coalition has 8 designated holidays, which will be grey on your Closures Calendar. If you are going to close on these designated holidays, you will want to select those days to turn them a blue-gray color. Also choose the 2 holidays that you would like to close and be paid for.
 
Click below for the new Private Rate Statement, W-9 form, and the E-Verify affidavit. You are required to enroll in E-Verify and fill out the affidavit in order to have a 2021-22 contract. The Contract Expiration date for the affidavit is 06/30/2021.
 
If you need any assistance, please reach out to the redline at redline@elcnwf.org.
Updated CDC Guidance for Child Care Programs during COVID-19
In mid-March, the Centers for Disease Control and Prevention (CDC) released updated Guidance for Operating Child Care Programs during COVID-19. In the coming months, Child Care Aware of America (CCAoA) will be creating complimentary resources to support CCR&Rs and child care programs working to implement these guidelines and we look forward to sharing that information with you when we receive it. In the meantime, please click on the CDC link and review the updated guidance on their website.
School Readiness Match Program Opportunity

It’s that time of year when the Coalition completes its annual School Readiness Match (SRMAT) funding request to the Office of Early Learning for the upcoming fiscal year. As you may know, this match funding, if approved by OEL, allows the Coalition to reimburse providers at 50% for certain eligible children in your program up to the maximum state-approved reimbursement rate, less parent copayments you collect. Providers commit, or “cover”, the additional 50% for a dollar-for-dollar match. Participation in this program could benefit a provider who has an employee who needs childcare, but does not qualify for regular School Readiness funding because their income is above 150% of the Federal Poverty (FPL) for initial eligibility. Families whose income is over 150% FPL ($39,750 for a family size of 4) but is less than 200% FPL ($53,000 for a family size of 4) may be determined eligible for childcare under the SRMAT funding.
 
If you are interested in participating, or would like additional information, please email the Redline no later than May 1, 2021 so we have time to complete a letter of commitment with you to include with our 2021-2022 funding request to OEL.
 
Thank you for all you do and we look forward to our continued partnership in 2021-2022!
VPK Program Updates

We know that this year has been very different from years past. If you have had calendar changes throughout the VPK year that change your program end date, please ensure that your new VPK end date is updated in the Bright Beginnings system.

  • If your VPK Program will be ending in May 2021, the VPK Assessment window will open in April 2021.
  • VPK Assessments for AP3 must be completed within the last 30 days of the VPK Program.
  • Remember to document the date of the assessment on the outside cover of the booklet
The Bright Beginnings system will lock 15 days after the VPK Program end date. It is very important that you check your end date on Bright Beginnings.
 
The 2021-2022 VPK Application will not be issued until the CURRENT VPK Program has ended.
Providers on Probation must have an APPROVED Improvement Plan in place for at least 30 days prior to receiving an Advance Payment, and for at least 30 days prior to offering VPK instruction for the next VPK Program Year. Contracts will not be finalized until the 2020-21 VPK Verification is completed.

If you are planning on doing Summer VPK please contact Robin Schwab at 850-747-5400 ext. 128. We will use this information to create the Summer VPK 2021 potential provider listing.
Child Assessments

Reminder that if you are wanting to do Child Assessments for the 2021-22 contract year, the deadline to purchase seats/slots is June 1, 2021. To purchase those slots, you must have an active subscription to one of the three approved OEL Child Assessment Vendors listed below:

TS Gold: Technical Support: Help Desk 1-866-736-5913; Technical Support Email  
ATI-Galileo: Technical and Service Support: 1-866-457-8776 
COR Advantage: Help Desk 1-857-600-1540; Help Desk Email

If you do not have a subscription by June 1, 2021, you will not be able to participate in Child Assessments or receive the differential payment.

Once you have purchased your subscription, please send proof of purchase to jenna.drew@elcnwf.org
August 1, 2021 is the deadline to upload the reliability certificates for your teachers in QPS. You must have reliability certificates for 75% of your personnel, as defined by Rule 6M-4.620. If you fail to make those updates in QPS by August 1, 2021, the Coalition will amend your contract to remove Child Assessments and remove the differential payment.

If you have any questions or need any assistance please reach out to one of our Contract Specialists.
PODCAST: Successful Behavior Management Strategies to use in the Classroom

Getting children to listen can be a difficult task, especially in a classroom full of young preschoolers. In this episode, Ron Shuali, M.Ed, and author of “Building the 21st Century Child” shares with us his insight on his award-winning behavior mastery program. Shuali shares his secrets on getting young children to listen in the classroom and discusses in-depth his behavior management strategies in the classroom for success in children and adults. 
Help Me Grow Screening Event

HMG is available to offer free developmental screenings to the private-pay parents of your program.

Reserve a FREE Books, Balls, and Blocks Screening Event at your center today!
Teacher Appreciation Day
Tuesday, May 4th

We know how special your teachers are, and the important role they play in the early development of our children.

In case you need something extra to recognize your teachers on this special day, we have created cards for you to print and use with any of your gifts or giveaways.
If you missed the April Know the New Provider ZOOM regarding Annual Fees vs. Application & Registration Fees, please take a moment to review the below PowerPoint.

If you have questions, please send to the redline at redline@elcnwf.org
VPK Open Enrollment Provider Tool Kit

VPK Registration for the 2021-22 school year is underway. We as a Coalition are promoting VPK and encouraging families to enroll their 4-year-olds for the Summer/Fall programs. Our new "Ready, Set, Enroll" campaign has hit the market and we have created additional marketing materials for our VPK Providers to leverage for their own open enrollment efforts. In this digital tool kit you will find:
 
  • All "Ready, Set, Enroll" logo files
  • Flyers/Posters (print to distribute or post)
  • Letter to Parent Templates (current or prospective enrollees)
  • Social Media Asset
  • Tip Sheet for Parents
  • My First Day of VPK sign
 
Additionally, we will be distributing Yard Signs to those Providers who are interested in receiving one. Please email the redline to request your sign.
If you are having trouble accessing the files via Dropbox, or have any questions about how to use the tools, please send all inquiries to redline@elcnwf.org.
Reimbursement for Background Screenings

The Coalition will assist School Readiness providers in obtaining and sustaining the early childhood education workforce by providing reimbursement for background screenings completed for employees hired on or after July 1, 2020.
The deadline for background screening reimbursement documentation submission will be June 1, 2021.

To process your request, please download and complete the reimbursement application form. Send your application and your proof of purchase to kimberly.sheff@elcnwf.org.

The documentation provided for reimbursement will need to include:
  1. The agency payment was made to
  2. The date the purchase was made

Please send questions to redline@elcnwf.org.
An in-person Child Development Associate (CDA) course is being offered at the North Florida Child Development Mayhaw Center.

Cost: $250.00
CDA's available: Infant Toddler CDA, Preschool CDA, Family Care CDA
North Florida Child Development
Mayhaw Center
21090 Tupelo Avenue
Blountstown, Florida 32424
 
Saturday, June 5th - 9 am to 4 pm
Saturday, June 12th - 9 am to 4 pm
Saturday, June 19th - 9 am to 4 pm
PLEASE NOTE: After this course, the student must take their exam with the CDA Council and this fee is NOT included with this offer.

To register, contact (888) 237-0822
The Coalition will be hosting a Frog Street Curriculum Training. Due to social distancing there will be limited seats available, so we kindly request that you use the sign-up link below to register.
Frog Street In-Person Training
      Thursday, April 29th
6:00PM to 7:15PM​
          Chipley's Coalition Office​
    We are limited to 8 seats
As OEL is reviewing VPK success rates between VPK vs. Non-VPK programs across the state, the Coalition wanted to remind you about the OEL sponsored Virtual Study Buddies (VSB) opportunities, to assist VPK teachers as they review for the end of course assessments that are required for some of the VPK trainings. These sessions are FREE and provide an opportunity for participants to ask clarifying questions and get a better understanding of the course content that they will be testing on.  
Celebrate Professional Development

The Coalition recognizes how challenging it can be for a teacher to take steps to further their education while working in childcare. Because we know the value of investing in your education and career, we will be offering a stipend to eligible teachers that have completed approved college-level early learning coursework or received their CDA after July 1, 2020. 
Let us know who in your organization is taking their professional development to the next level.​

To receive a stipend, eligible teachers will need to:​
  • Provide proof of finished coursework that has been ​completed after July 1, 2020. The deadline for submission is May 15, 2021.
Upcoming NAEYC Accreditation Learning Labs

FLAEYC has partnered with NAEYC to bring you a series of official accreditation learning labs at no cost to centers across Florida. This series is designed to help centers achieve, renew or just explore achieving NAEYC accreditation - the gold standard in quality early learning. 
Accreditation 101:Understanding the Accreditation Process and Expectations
Tuesday, May 4, at 1:00 p.m. ET via Zoom
This 90-minute session provides an overview of the four-step process for achieving NAEYC Accreditation. This training is recommended for programs that are not currently accredited and who are embarking on their initial accreditation.
 
This session is free for all child care providers in Florida. You do not have to be a FLAEYC member, but registration is required.
The Office of Early Learning is pleased to announce the NEW virtual Social Studies Learning
Circles, specific to each of the Florida Early Learning Standards Four Years Old to
Kindergarten, Social Studies Domains.

The Social Studies Learning Circles will provide early childhood educators (teachers,
administrators, directors) an opportunity to share in professional learning via conversations
about strategies, research and best practices in the preschool classroom as they relate to the
social studies standards.
We are looking for parents to join the Parent Advisory Committee (PAC)

Download a copy of the flyer by clicking the button below. Please make sure all parents in your center receive a copy of this flyer. You can print to send home with each of your children, or you can simply post the flyer on your social media page.
Florida KidCare

In a time when the health and safety of our community are most important, help keep the children in your center insured.
 
Encourage families in your centers to contact ELCNWF for information and assistance applying for Florida KidCare. Call 850-747-5400 X 108 or request CCR&R via the link below!
May Special Dates

Mental Health Awareness Month
Foster Care Month
Dental Care Awareness Month
Military Appreciation Month
Bike Month
Asian American and Pacific Islander Heritage Month
Water Safety Month 

Small Business Week – First Week in May
Teacher Appreciation Week – 5/3 - 5/7
Hurricane preparedness week 5/9-5/15

May 1st
Mother Goose Day

May 2nd
Brothers and Sisters Day

May 4th
Star Wars Day
Foster Care Day
Teacher Appreciation Day

May 5th
Cinco de Mayo

May 7th
Military Spouse Appreciation Day 
Provider Appreciation Day


May 8th
Babysitter’s Day 

May 9th
Mother’s Day

May 12th
Receptionists’ Day 

May 15th
Armed Forces Day 
Learn to Swim Day 

May 21st
Pizza Party Day 
Bike to Work Day 

May 24th
Scavenger Hunt Day

May 25th
Missing Children’s Day

May 26th
Paper Airplane Day

May 31st
Memorial Day
We exist to grow healthy children, parents, and the relationship between them.
Sponsored by the Early Learning Coalition of Northwest Florida and the State of Florida, Office of Early Learning