April 7, 2021
Technical Assistance for new OEL Provider Portal

The Coalition would like you to know that you now have the ability to renew both SR and VPK Contracts for the Fiscal Year 2021-2022 utilizing the 2021-2022 PROFILE update. This year we are offering Technical Assistance & Contract support via virtual ZOOM meetings. With these ZOOM meetings, Providers can receive one-on-one technical assistance with the contracting process on the NEW OEL Provider Portal and talk with Coalition Staff to receive assistance with the PROFILE questions and requirements.

Time slots are available in 20-minute increments and you will need to sign up for a designated time. Once you have signed up, an invitation and link to your designated ZOOM meeting will be emailed to you.

You should have the following information with you at the ZOOM Meeting:
  • W-9  Signed and dated for upload
  • Current screenshot of the SUNBIZ website showing ACTIVE and having borders showing the website and date information pulled down for upload
 
SR Providers ONLY:
  • Private Rate Statement as of July 1, 2021 for each age category served. You will need the information to enter in the PROFILE-Private Pay Rates and to upload it to the Document Tab. Providers are requested to list both Full-Time and Part-Time rates for each age category. If you do not typically do Part-Time, list the Full-Time rate in these spaces so there are compensation amounts in the system for each age category.
  • List of closure dates between July 1, 2021 and June 30, 2022.
Please follow the link below to reserve your time slot NOW! ZOOM Meetings where screens are shared are not compatible with mobile devices, so we recommend using your computer. If you have questions about ZOOM or how these meetings will work, please email the Redline with “ZOOM” in the subject line.
EFS Mod Update - Developmental Screenings

OEL recently emailed all SR providers about the new functionality in the statewide Provider Portal regarding the completion of Child Developmental Screening Questionnaires online.

Some things to note:
  • There will now be an option for families to complete their child’s developmental screening questionnaires online once the child’s enrollment is complete in EFS Mod. ​
  • Families will have five days to complete the screening or defer to the provider. ​
  • On the statewide Provider Portal, you will have access to a new “Preschool Development > Developmental Screening” menu item. Screenings assigned to you for completion as the responsible party are listed in the incomplete work queue. Screening records for enrolled children are available via the Search page. ​
  • The screening questionnaires have not changed. ​
  • ELCNWF will provide additional guidance on updated procedures as needed once we have been able to evaluate the system's functionality and impact for annual screenings. 
For additional guidance and training about the developmental screening process for families and providers, see the updated Provider Portal user guide and OEL's YouTube channel for Provider Portal tutorial videos.
These are also available on the Provider Information page at elcnwf.org
April Virtual Board Meeting
 
April 14, 2021 11:00 AM CDT
 
Don't miss the April Board Meeting!
Please call: (646) 558-8656
using meeting ID number: 882 7908 0824
and passcode: 70332401
Help Me Grow Screening Event

HMG is available to offer free developmental screenings to the private-pay parents of your program.

Reserve a FREE Books, Balls, and Blocks Screening Event at your center today!

Early Childcare Provider's Guide to Managing Challenging Behaviors
from Autism Speaks

Autismspeaks.org offers a toolkit for early childcare providers to better manage challenging behaviors in a childcare setting. It describes intervention strategies and positive behavioral supports to help class time go more smoothly. This toolkit also briefly describes Autism Spectrum Disorder (ASD), basic developmental milestones, and potential developmental red flags to monitor.

Although the behavior techniques discussed in this toolkit are suggested to be used for children with ASD, they can be used for ANY child. Children with behavior problems that are similar to ASD in some ways can benefit from these interventions — for example, children with attention concerns, anxiety, intellectual disability, and social skills deficits can benefit from many of the strategies in this toolkit.

The tool kit is broken down into 3 sections:
  • Learn the Basics: Includes an overview of autism, understanding behavior, myths and misconceptions, and more.
  • Putting into Practice: Includes strategies to use, function communication training, task analysis, visual schedules, and more.
  • Extras: Includes teaching children to ask for help, visual supports, reinforcer assessment grid, and more.

Month of the Military Child highlights the important role military children play in the armed forces community. Military children and families make sacrifices and must overcome many challenges, especially as it relates to child care. Imagine the effort it takes to build relationships with teachers, classmates, friends, and neighbors; and adjust to a new school, community, neighborhood, and home. Then, they have to physically and emotionally uproot and repeat this process every three years.
Sesame Street offers a whole site dedicated to Military Families. If you are not familiar with the site, check out below for all the valuable resources that Sesame Street has to offer to Families as well as Providers who support the Military Families in our community.

Put Prevention in Motion with Pinwheels

In 2008, Prevent Child Abuse America® launched the Pinwheels for Prevention® campaign as a grassroots effort for individuals and organizations across the U.S. to take action. The campaign promotes healthy child development while raising awareness to prevent child abuse and neglect—before it ever happens. Have your kids plant a pinwheel garden to show your support for the cause.

  1. Organize a pinwheel coloring activity for your children
  2. Plant a pinwheel garden at your center
You are invited to a Zoom webinar!

When: April 15, 2021 11:30 AM Central Time (US and Canada)

Topic: Application/Registration Fee vs. Annual Enrollment Fee

Click the button below to join the Zoom meeting at the designated time.
If you missed the March Know the New Provider ZOOM presentation regarding the changes coming for enrollments in Pending Family Acceptance (PFA), please take a moment to review the PowerPoint here.
Transition to Kindergarten Regional Summit - North Region

Tuesday April 20, 2021 to Wednesday April 21, 2021
8:30 a.m. - 1:15 p.m.
Registration for the Florida Office of Early Learning 2021 Transition to Kindergarten Regional Summit is now open! Be sure to sign up today to reserve your spot.

These virtual sessions span two half days and are intended to help preschool and public school educators as they plan ways to support the transitional changes children and families face when moving from Pre-K to kindergarten.
Be sure to scroll all the way down to the bottom of the page for the registration button.
VPK Open Enrollment Provider Tool Kit

VPK Registration for the 2021-22 school year is underway. We as a Coalition are promoting VPK and encouraging families to enroll their 4-year-olds for the Summer/Fall programs. Our new "Ready, Set, Enroll" campaign has hit the market and we have created additional marketing materials for our VPK Providers to leverage for their own open enrollment efforts. In this digital tool kit you will find:
 
  • All "Ready, Set, Enroll" logo files
  • Flyers/Posters (print to distribute or post)
  • Letter to Parent Templates (current or prospective enrollees)
  • Social Media Asset
  • Tip Sheet for Parents
  • My First Day of VPK sign
 
Additionally, we will be distributing Yard Signs to those Providers who are interested in receiving one.
If you are having trouble accessing the files via Dropbox, or have any questions about how to use the tools, please send all inquiries to redline@elcnwf.org.
The Coalition is excited to announce that we will be offering a series of Making the Most of Classroom Interactions (MMCI) classes to our providers. To determine where we will host these in-person trainings, we kindly request your feedback by completing the MMCI Interest Survey below.
 
MMCI is an interactive course for teachers and directors. The instructor will provide in-person training to assist teachers and directors on how to identify, understand, and apply stronger CLASS® interactions to their classrooms. These classes will be offered in 2-hour sessions, once a week, for 12 weeks, and usually in the evenings. (More information to follow on the course schedule)
Reimbursement for Background Screenings

The Coalition will assist School Readiness providers in obtaining and sustaining the early childhood education workforce by providing reimbursement for background screenings completed for employees hired on or after July 1, 2020.
The deadline for background screening reimbursement documentation submission will be June 1, 2021.

To process your request, please download and complete the reimbursement application form. Send your application and your proof of purchase to kimberly.sheff@elcnwf.org.

The documentation provided for reimbursement will need to include:
  1. The agency payment was made to
  2. The date the purchase was made

Please send questions to redline@elcnwf.org.
COVID-19 Vaccinations

New eligibility guidelines for COVID-19 vaccinations in Florida.
 
  • Beginning April 5, all individuals age 18 and older will be eligible to receive the vaccine.
 
Pre-registration for the vaccine is recommended. Once pre-registered, you will be contacted when the vaccine is available in your area. You can also call the vaccine preregistration phone number for your county, listed here.
It has been a while since we have recognized an amazing teacher in our area, and we know there are many of them out there! We want to help you recognize teachers in your centers who have gone above and beyond the call of duty. During the last week of this month, one teacher will be chosen for a prize in recognition of their hard work and dedication to the children they teach every day. You can nominate teachers from your centers by the 30th of every month by sending the following information through the Redline :

  • Photograph of the teacher (can be a head-shot or photo of them in action) 
  • Short paragraph about who they are
  • One thing (or more) this teacher has done to go above and beyond the call of duty 

Let's see those nominations flood the redline!
We are looking for parents to join the Parent Advisory Committee (PAC)

Download a copy of the flyer by clicking the button below. Please make sure all parents in your center receive a copy of this flyer. You can print to send home with each of your children, or you can simply post the flyer on your social media page.
As OEL is reviewing VPK success rates between VPK vs. Non-VPK programs across the state, the Coalition wanted to remind you about the OEL sponsored Virtual Study Buddies (VSB) opportunities, to assist VPK teachers as they review for the end of course assessments that are required for some of the VPK trainings. These sessions are FREE and provide an opportunity for participants to ask clarifying questions and get a better understanding of the course content that they will be testing on.  
Florida KidCare

In a time when the health and safety of our community are most important, help keep the children in your center insured.
 
Encourage families in your centers to contact ELCNWF for information and assistance applying for Florida KidCare. Call 850-747-5400 X 108 or request CCR&R via the link below!
April Special Dates

National Child Abuse Awareness Month
Month of the Military Child
National Autism Awareness Month
Every Kid Healthy Week – Last Week in April

April 10th
National Siblings Day

April 11th
National Pet Day

April 18th
National Animal Crackers Day

April 21st
National Kindergarten Day
National Administrative Professionals’ Day


April 22nd
Earth Day
Teach Children To Save Day

April 23rd
National Picnic Day

April 27th
National Tell a Story Day

April 28th
National Superhero Day

April 30th
Arbor Day
We exist to grow healthy children, parents, and the relationship between them.
Sponsored by the Early Learning Coalition of Northwest Florida and the State of Florida, Office of Early Learning