Provider Forum Tuesday, 4/13 from 12:00pm-1:00pm
Please join us on Tuesday for an hour as we discuss updates at the state and local level and hear about questions, concerns and ideas from our provider community.  Below is a more detailed agenda and log on information for the Zoom meeting.

As always, if you are unable to attend the forum, the recorded Zoom session will be uploaded to our provider page by 4/15/21.   To locate the recording, please visit this link.  

Zoom Information
Meeting ID:  428 230 5782
Phone: 1 (312) 626-6799 

1. Welcome- Dawn Freudenberg
2. Gold Standard Update- Jamie Steele
3. Statewide Updates- Jen Meadows
4. Annual MUI Analysis Summary/Next Steps- Jennie Flowers
5. HCDDS COVID Updates- Jennie Flowers/Carin Sherman
6. Other Updates/Questions- All
HCDDS Vaccine Clinic- Limited Slots Available 4/14/21!
HCDDS is winding down operation of the vaccine clinic operated out of our Kingsley location.  At this time, we believe 4/14/21 will be the last opportunity to receive a first dose of the vaccine.  

We have a few spots available at this clinic if you have individuals, staff, or administrators that are interested in the vaccine.  To register for a time, please visit picktime.com/HCDDSVaccine and follow the below instructions to complete your appointment.

  1. Pick the class (Vaccine 16 and over)
  2. Select Nurse
  3. Choose your time
  4. Complete ALL fields. If you are scheduling an individual, put in their SSA in the "SSA" field. If you are scheduling staff, just enter the Provider Name in that field.
  5. You must enter an email. If the staff person does not have one, use the agency's email address. If the individual does not have one, enter the SSA's email.
  6. You will receive a confirmation email, if you do not receive it, you did not complete the registration.
  7. Complete the attached vaccine survey and consent to receive a vaccine at the HCDDS clinic.
  8. The day prior to the clinic, you will receive a reminder email and arrival instructions.
HCDDS Standby List
If there are not any appointments available and you know someone that is interested and available to be on the standby list and can get to Kingsley quickly in the afternoon around 1:30-2:30pm on 4/14/21, please email vaccine@hamiltondds.org with the person's name, phone number and email.

Other Community Vaccine Clinics & Transportation
As you know, Ohio has expanded eligibility for the COVID-19 vaccine to anyone 16 years of age and older.  To locate a community clinic visit gettheshot.coronavirus.ohio.gov to schedule your vaccination online.
If you need transportation assistance to get your vaccine, you can find more information from Hamilton County Public Health by clicking here

Replacement Cards for HCDDS Clinic or other Hamilton County Public Health Clinic 
If you lost/misplaced your card and you received your vaccine from HCDDS vaccine clinic or other HCPH clinic, you may call HCPH at 513-946-7800 and they will issue a new card.
DSP Training Reimbursement
HCDDS continues to temporarily offer reimbursement for DSP trainings that are not available free of cost. Providers may request reimbursement for First Aid/CPR and Medication Certification 1 training. Other trainings that are essential to a DSPs work will also be considered. To request reimbursement, please complete this form, attach a receipt and certification/proof that the DSP successfully completed the course to providersupport@hamiltondds.org. Requests for trainings from 1/1/21 until the funds are exhausted will be considered. Requests will be reviewed every 2 weeks and payment will come directly from the SWOCOG.
Virtual Game Night for Adults
Our Community Navigation Team is offering a series of themed Virtual Game Nights for adults on the 2nd Saturday of each month starting at 5:00pm. Please share with individuals that would enjoy a fun, virtual event.
Additional Support Previously Shared
HCDDS continues to offer PPE picks-ups periodically.  If you are not currently receiving emails when PPE is available, you can email providersupport@hamiltondds.org with you name and agency name (as applicable) to be added to the list.

As a reminder, we are still offering BCI/FBI checks at Support Center from 9-noon on Wednesdays.  For agency providers requesting a BCI for a DSP, please ensure the paperwork is completed accurately with the providers signed authorization at the bottom of the form.  Additionally, we are continuing to accept requests for reimbursement for non-Medicaid COVID-related expenses in residential locations where a person has tested positive for COVID-19. Please see below for additional information:
Nurse Aide Registry Changes
Recently, the Ohio Department of Health made changes to the Ohio Nurse Aide Registry.  The registry now has a new home on the intranet and can be accessed here. 

The site currently presents an error message when no matches are found in the system. If an applicant is not in the registry, the search will bring back the message you view here. In addition to running the registry report at this website address, you can download a CSV file to verify that the person is not on the nurse aid registry. 

For your records, DODD recommends that you place a notation on the printed results page to confirm that you verified the error message on the CSV file including the date and time. 
HPC Mileage Form
HCDDS has made some minor modifications to the HPC transportation documentation form to meet all requirements.  Please use the modified form located here.