Due date- March 31, 2022

(You cannot be late, or you will need to pay everything back!)

Reporting portal: https://prfreporting.hrsa.gov/s/

Please Note:

We are not offering a service to complete this on your behalf.  We don’t have the information required, as most of this will come from your dental software.  

Our great friend, Mark Rosen CPA from the Academy of Dental CPAs has put together an instructional video to assist in completing the reporting requirements.

Step 1. Watch this instructional video on how to fill out the necessary information, and where to find the information needed.

Click Here to Watch:

Mark Rosen's Zoom Meeting - Zoom

Step 2. Watch the video again

Step 3. Click the following resources below to help complete everything.

• PRF - Template
• PRF - Instructions

Step 4. Go to the Reporting Portal and copy the information from your completed template to finalize your reporting.

*Another Excellent webinar to learn how to complete forms is listed below. This is from one of our ADCPA member Firms, Eide Bailly: Cost $99 on Jan. 21st REGISTER HERE

ADDITIONAL RESOURCES

HHS Provider Relief Funds (PRF) Update

Q: When must I complete the reporting for the HHS funds I received?

A: See chart below.

Q: Are there any exceptions to the reporting requirement?

A: Yes, if your practice received less than $10,000 in total during a period, the practice does not need to complete the reporting for that period.

Q: Does a practice that received payments in multiple periods need to complete multiple reports?

A: Yes, practices must complete the reporting requirements during the reporting time period for which payments were received. You may not “bunch” the reporting into one period if payments are in multiple periods.

Q: What should I do to get started? (After watching video above) 

A: Watch this HHS video:  Provider Relief Fund Reporting Technical Assistance Session - 1480779 (webcasts.com) (1 hour, but extremely helpful) 

Q: What expenses do I report?

A: Click here to learn what expenses are eligible: Allowable Expenses Overview (hrsa.gov) . When considering expenses, ask yourself “Is this expense necessary and reasonable to support patient care efforts to prepare for, prevent, or respond to coronavirus?” 

Q: How do I calculate lost revenues?

A: You will compare quarterly revenue in 2020/2021 to quarterly revenues in 2019. Click here for more information: Provider Relief Fund - Lost Revenues Guide (hrsa.gov)

Q: If I use lost revenue for all my HHS PRF funding, do I still need to list expenses?

A: According to the HHS video, if you enter $0 on the unreimbursed expense screen, you can then apply PRF funds to the amount of lost revenue only. If the lost revenue exceeds the PRF fund of the current period, the excess may be applied toward future PRF payments. 

Q: How does the reporting work?

A: Click here for a tutorial on using the reporting: Provider Relief Fund Reporting Tutorial - YouTube

Q: How do I report the money I received?

A: Click here to register and complete the report Home (hrsa.gov)

Practice received $5,000 in June 2020, $20,000 in September 2020, and $50,000 in January 2021.

Practice collections in Q2 2020 were $100,000 less than in Q2 2019

Period 1: 4/10/20 – 6/30/20 ($5,000)

Amount received is under $10,000, no reporting requirement

Period 2: 7/1/20 – 12/31/20 ($20,000)

Reporting must be completed between 1/1/22 and 3/31/22

$100,000 of lost revenue reported, $80,000 excess carried forward to next reporting period

Period 3: 1/1/21 – 6/30/21 ($50,000)

Reporting must be completed between 7/1/22 and 9/30/22

$80,000 excess lost revenue from prior period used towards $50,000 PRF (HHS) money received.

$30,000 excess lost revenue carried forward to Phase 4, if applicable

**If there is not sufficient lost revenue equal to the amount of HHS money received, expenses will need to be reported to avoid repayment.

Q: Will a practice need to return these funds?

A: Practices will not need to return the funds, IF they are used for eligible uses not reimbursed from other sources to cover lost patient revenue.  

COLEMAN, UREDA, ALFORD & KAUCHER, PA