QuickBooks Desktop will always be my favorite software product I suggest to my clients to use for their daily bookkeeping and payroll services, but sometimes clients want the ability to use and see their accounts no matter where they are. QuickBooks Online gives you that freedom.
But before converting, you should know how much work it’s going to take to get your records in working order in the new online system. Here is a list of features and their likelihood to convert or not when you are switching to the online version of QuickBooks.
Chart of Account:
QuickBooks Online has the normal account type such as Bank, Accounts Receivable, Other Assets, Equity, Income and so on, but it also has an additional level of account type called the “Detail Type” which allows you to sub-categorize your accounts within your chart of accounts. For accounts where the detail type is obvious (for example, Undeposited Funds), the conversion process assigns the detail type, but for accounts where it isn’t clear what the detail type should be (the majority of accounts are like this), the conversion process assigns a generic detail type within the normal type, which can be edited later. Bank account numbers and notes are not converted.
Attachments saved in your QuickBooks Desktop file are not converted to the Online version.
The audit trail of previously entered transactions does not convert from Desktop to Online, but QuickBooks Online has its own automatic Audit Log with a detailed audit trail of every transaction that is added or changed, as well as the log in/out of users accessing the file.
Bills and Bill Payments:
Bills – Item receipts are converted to Bills, but the Bill Received checkbox is not converted.
Bill Payments – The discount applied to a bill in the Desktop version is converted as a Supplier Credit. The address on the fill payment check is replaced by the Supplier Address in the Supplier List.
On our website, we explain several other specific features such as Budgets, Journal Entries, Credit Card Charges, Inventory, Customer and Jobs. Click the button below.